Project Management Plan for TFL's Music Event

This report discusses the project management plan for TFL's music event, including methodologies, stakeholder analysis, risk analysis, and quality expectations. It also includes a network diagram and measures to control the project. Subject: Project Management, Course Code: PM101, College/University: Not mentioned.

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Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Project management plan............................................................................................................1
TASK 2............................................................................................................................................2
Network diagram.........................................................................................................................2
..........................................................................................................................................................4
................................................................................................................................................4
TASK 3............................................................................................................................................5
Stakeholder analysis....................................................................................................................5
Stakeholders Matrix....................................................................................................................6
TASK 4............................................................................................................................................7
TASK 5............................................................................................................................................7
Risk analysis................................................................................................................................7
TASK 6............................................................................................................................................8
Quality expectation.....................................................................................................................8
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
Project management is a procedure which makes use of special knowledge, tools, skills
as well as techniques to deliver specific value to the people living within the society. With the
help of taking various steps that are related to plan, organize, recruit, control and measure the
overall project according to the requirements which help to manage the task into appropriate
ways and return maximum profits. This report will describe the concept related to the project
management which is based upon a music event that is going to be organized by TFL for their
40th anniversary of G&S society. In the music event, the famous play-writer will go to present
namely Tennessee Williams (Toljaga-Nikolić and et.al., 2020).
TASK 1
Project management plan
Project management plan is a kind of conventional written document that consists of
details related to the complete project in detailed manner. It includes the ways and stages in
which the project needs to be completed along with the time duration of final completion of the
project. Hence, it outlines the scope, timeline, goals, methodologies and deliverables that has
been utilized into the completion of the project so that it has been finished in most appropriate
and successful manner. Such as:
 Objective: The main objective of organizing the music event is to celebrate 40th
anniversary of G&S society and to direct TFL strategic direction to align the stage for
famous play-writer i.e. Tennessee Williams.
 Deliverables: With the help of this project, the project manager has planned to deliver
music event to their client as they want to celebrate 40th anniversary of the G&S society.
 Methodology: It consists a set of principles and patterns that has been used by the
project manager while doing any project. These activities help them to complete the task
in most efficient manner within the stipulated time frame. Prince, Agile and Waterfall are
the major three methodologies that could be used by project manager in order to finish
the task in most appropriate ways. In context of Waterfall methodology, it has been
identified that it is a kind of linear approach that has been utilized in the project progress
from very beginning till the end of the task (Widianti, Harihayati and Sufaatin, 2018).
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According to this method, the primary stage needs to be fulfilled before starting the next
stage of the project.
On the other hand, Prince 2 is another methodology which has been broadly accepted all across
the world by varied organizations. It is highly flexible in nature and allow changes irrespective
of scale and size of the work. While the Agile methodology is utilized in project management
process because it breaks down the tasks into different stages such as preparation, performance
and finally closure. Moreover, it allows team members to adapt new and innovative ideas
according to the situations and circumstances in accordance to project objectives (Harold, 2021).
So, agile methodology has been selected for the project of organizing event in order to make
necessary modifications if required any at any stage of the project.
TASK 2
Network diagram
Task Name Duration Start Finish Predecessors Early Start Early Finish
Budget approval 1 day Mon
11/8/21
Mon
11/8/21 Mon 11/8/21 Mon 11/8/21
Hire publicity
director 14 days Tue 11/9/21 Fri
11/26/21 1 Tue 11/9/21 Fri 11/26/21
Hire set designer 14 days Tue 11/9/21 Fri
11/26/21 1 Tue 11/9/21 Fri 11/26/21
Hire place for
auditions 7 days Mon
11/29/21 Tue 12/7/21 2 Mon 11/29/21 Tue 12/7/21
Advertising to hire
crew and cast 7 days Wed
12/8/21
Thu
12/16/21 4 Wed 12/8/21 Thu 12/16/21
Hire production
and publicity crew 28 days Fri 12/17/21 Tue 1/25/22 5 Fri 12/17/21 Tue 1/25/22
Set designed and
built 42 days Wed
1/26/22 Thu 3/24/22 3,6 Wed 1/26/22 Thu 3/24/22
Train production
crew 12 days Wed
1/26/22 Thu 2/10/22 3,6 Wed 1/26/22 Thu 2/10/22
Auditions to hire
cast 2 days Fri 12/17/21 Mon
12/20/21 5 Fri 12/17/21 Mon 12/20/21
Cast rehearsal 84 days Tue
12/21/21 Fri 4/15/22 9 Tue 12/21/21 Fri 4/15/22
Hire orchestra 7 days Tue 11/9/21 Wed
11/17/21 1 Tue 11/9/21 Wed 11/17/21
Music 7 days Thu
11/18/21
Fri
11/26/21 11 Thu 11/18/21 Fri 11/26/21
Photograph cast 35 days Wed Tue 3/15/22 6,9,11 Wed 1/26/22 Tue 3/15/22
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and crew & collect
biograpghies 1/26/22
Enter information
into computer 1 day Wed
3/16/22
Wed
3/16/22 13 Wed 3/16/22 Wed 3/16/22
Printing 5 days Thu 3/17/22 Wed
3/23/22 14 Thu 3/17/22 Wed 3/23/22
Develop an
advertising plan 7 days Wed
1/26/22 Thu 2/3/22 6 Wed 1/26/22 Thu 2/3/22
Advertising media 21 days Fri 2/4/22 Fri 3/4/22 16 Fri 2/4/22 Fri 3/4/22
Orchestra
rehearsal 4 days Mon
11/29/21 Thu 12/2/21 12 Mon 11/29/21 Thu 12/2/21
Order costumes 7 days Tue
12/21/21
Wed
12/29/21 9 Tue 12/21/21 Wed 12/29/21
Costume parade
ans alterations 5 days Fri 3/25/22 Thu 3/31/22 7,19 Fri 3/25/22 Thu 3/31/22
Dress rehearsal 1 day Mon
4/18/22
Mon
4/18/22 8,10,18,20 Mon 4/18/22 Mon 4/18/22
Performance 10 days Tue 4/19/22 Mon 5/2/22 15,17,21 Tue 4/19/22 Mon 5/2/22
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TASK 3
Stakeholder analysis
Stakeholders are individuals who are interested into specific project or being affected by
the task along with have complete power to take decisions for successful completion of the
project.
Stakeholder Internal /
External
Amount of
Power
The stakeholder
has
How would the
stakeholder
affect the project
or being affected
by the project
Communication
Strategy
Investors External
stakeholders
TFL are the
investors of the
project that
consists of high
power to take
decisions as per
the project.
They have been
affected because
they invest the
capital in the
event.
For investors,
email will be used
to share
information.
Audience External The audience The project will Social media
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stakeholders have medium
interest in the
event as they are
coming for
having fun.
affect them as
they are going to
have
entertainment.
platform will be
used in order to
promote the
music event.
Project manager Internal
stakeholders
Individually
responsible for
managing the
complete project
of the event and
having high
power
(Zavyalova,
Sokolov and
Lisovskaya,
2020).
The person is
solely responsible
for overall
management of
the project.
Face to face
meeting along
with email will be
used to share
information.
Government External
stakeholders
Permission
granted by
government.
Gathering of
various people so
permissions needs
to be considered.
Email will send to
government for
taking
permission.
Suppliers Internal
stakeholder
Having medium
power
Highly affected
because event
will lead in
generation of
income.
Email facility
used.
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Stakeholders Matrix
Power
High
Audience
Project manager
Investors
Low Team member
Suppliers
Government
Low High
Interest
TASK 4
Importance of work breakdown structure for music event
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Music concert
Site Venue Speaker and musicians
Selection
Environment
Clearing and cleansing
Decide venue
Book venue
Decide topics Arrange speakers
Arrange experienced
musicians
Brief speakers and
musicians
Arrange catering
Finance
Sponsorship
Grants
Tickets
Audit reports

TASK 5
Risk analysis
Risk Description of the
risk
Negative / Positive
Probability / Impact Strategy to deal with
the risk
Financial risk High amount of
financial risk involved
Chances are high Efforts will be made in
order to make the best
utilization of expenses
in order to make the
event successful.
Technological risk Up-gradation may
presented in context of
software
Chances of
technological changes
are low.
Project manager will
utilize new and
innovative technology.
External
environmental risk
Various external
environmental changes
that consists of taste
and preferences of
consumers,
government policies
and technological
changes (Ghansah,
Owusu-Manu, and
Ayarkwa, 2020).
The chances are high Can be avoided by
project manager
through proper
monitoring of external
atmosphere.
TASK 6
Quality expectation
In context of quality that is being expected from the event summarizes the event with
necessary equipments such as enough space so that audience can able to enjoy the show. It
should be organized according to the set time, theme as well as properly equipped with resources
so that the guests coming to attend the event are not facing any kind of difficulty or issues
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(oseph and Marnewick, 2018). Stage should be wide enough so that the performer will able to
execute their tasks in most efficient manner.
Acceptance criteria
The event should be highly organized and managed properly by project manager so that
no issue has been faced by the guests. All the significant arrangements such as water bottles,
table, chair, refreshments, etc. should be arranged in appropriate manner to celebrate the 40th
anniversary in fruitful manner.
Quality specialization
The quality of the project should be of high standard as the event occurs as broader scale
and consists of various famous personalities as well. Therefore, the event management should be
of standard quality in context of food and beverages items, key actions and welcoming the
guests.
Measure to control the project
In order to measure and control the overall project, the manager will utilize proper
information technology as the manager have all the significant information regarding the
progress of the assignments (Azanha and et.al., 2017). On the basis of this, necessary decisions
will be taken to remove potential errors.
CONCLUSION
From the above report, it has been concluded that project manager can successfully run
the project with the use of appropriate planning, execution, control and coordinate activities in
most efficient manner to make the project successful. At the end, it has been stated that with the
progress potential risks are evaluated in advance to overcome from them with appropriate
strategies to cope up with them in most adopted manner.
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REFERENCES
Books and Journals
Azanha, A., and et.al., 2017. Agile project management with Scrum: A case study of a Brazilian
pharmaceutical company IT project. International Journal of Managing Projects in
Business.
de Nadae, J. and de Carvalho, M.M., 2017. A knowledge management perspective of the project
management office. Brazilian journal of operations & production management. 14(3).
pp.350-362.
Ghansah, F.A., Owusu-Manu, D.G. and Ayarkwa, J., 2020. Project management processes in the
adoption of smart building technologies: a systematic review of constraints. Smart and
Sustainable Built Environment.
Harold, K., 2021. Project management: case studies. John Wiley & Sons, Inc..
Joseph, N. and Marnewick, C., 2018. Investing in project management certification: Do
organisations get their money’s worth?. Information Technology and
Management. 19(1). pp.51-74.
Martins, F., Ribeiro, P. and Duarte, F., 2018, March. Improving project management practice
through the development of a business case: a local administration case study. In World
Conference on Information Systems and Technologies (pp. 433-448). Springer, Cham.
Toljaga-Nikolić, D., and et.al., 2020. Project management and sustainability: Playing trick or
treat with the planet. Sustainability. 12(20). p.8619.
Widianti, U.D., Harihayati, T. and Sufaatin, S., 2018, August. Risk project management
analysis. In IOP Conference Series: Materials Science and Engineering (Vol. 407, No.
1, p. 012087). IOP Publishing.
Zavyalova, E., Sokolov, D. and Lisovskaya, A., 2020. Agile vs traditional project management
approaches: Comparing human resource management architectures. International
Journal of Organizational Analysis.
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