Project Initiation Document - Budget, Objective, Key Staff and Stakeholder Analysis

This document provides information about the Project Initiation Document (PID), which serves as a foundation for a project. It includes details about the budget, objective, key staff, and stakeholder analysis. The document also discusses the approach, phases, and key stakeholders involved in the project. The Gantt chart and network diagram provide a visual representation of the project timeline and tasks. Recommended books and journals on project management are also listed.

PROJECT
MANAGEMENT

MAIN BODY
PROJECT MANAGEMENT 1
Project Initiation Document
PID is the document which is known as a project foundation document of an organization. This
is generally defines as a referencing document for whole project. Some of the element of project
initiation document are budget, objective, key staff and stakeholder analysis.
Budgetary Information.
EXPENDITURE AMOUNT
Employee salary £15000
Conveyance £25000
Unfinished Good £35000
Insurance Charges £5000
Machinery £15000
Overhead £5000
TOTAL £100000
Objective
“To renovate Chapman hall of Queen's building”
“To rearrange the seating system of hall”
“To provide better teaching space to the teacher”
Approach
Phased Approach is the approach which will be used by the project manager with the
purpose of finding out the outcome of the project. Reason behind the same is that with the help
of the phased approach project manager will be dividing the different work in different phase
(Meredith, Mantel Jr and Shafer, 2017). Project team will look to complete the project by
completing all the phases one by one in the organization. As project manager used to be in
regular touch with the faculty. Manager can check the progress of project with the manager after
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completion of every phase. This approach will help company in resisting the change easily as
learning are generally done in starting stage.
Phase 1: Core team of the project will be formed in the organization which will includes Project
manager, Project sponsor, Resource manager, Team leader.
Phase 2: Different resources are procured in the organization to carry out operation of the
project in the organization.
Phase 3: New seating arrangement are decided by the project sponsor manager and facilty
management.
Phase 4: Construction of new hall in the project by the project team. Project manager will make
different plan which will be followed by project team.
Key Staff
Key staff will include all the member of project core team and also resorce manager and team
leader in the project.
Resource Manager: Resource manager as the role suggest is the individual who used to
look at managing different resources in an organization. Resource manager in the organization
used to see the future requirement of resources in the organization and on the basis of the same
used t manage different resources of the company (Kerzner, 2019).. Resources also used to look
at the resources of the organization and make sure that there is optimum utilization of resources
in an organization.
Team Leader: Team leader is the authority in the project team which used to work as a
mediator in between employee and project manager in the University. Team leader used to
provide guidelines and different support to different project team member in the project so that
they can carry out project in the University (Heagney, 2016)..
Stakeholder Analysis
Stakeholder Impact Comments
Students High Student are most impacted stakeholder due to this project. As
the main reason behind renovation of the hall is to enhance the
level of learning of the student in the University. As a result
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student in the University is having premium level of interest in
redevelopment project in the University.
Project
Manager
High They are the another stakeholder which is having good level
interest in the project of hall. As project manager is the one
who is having responsibility to deliver the project on time to
the University. Project manager is the one who is most
important party as they are the one who used to make different
policy which is followed by different level team member in
the company.
Facility
Management
Medium They are another important stakeholder for this project. They
are the one who is having responsibility to complete the
project efficiently and effectively. They are having
responsibility to supervise different work of the project and
provides good hand of support to the manager n completion of
work in the University.
Project
Sponsor
Medium Project sponsor are the another important stakeholder, As they
are the one whom money is invested in carrying out the
operation of the business of an organization. So they always
try to drive the project in a way that they can maximize the
return from the project of the company. (Fewings and
Henjewele, 2019)..
Project team
member
Low They are the one who used to have a interest in campus
project. As they used to get monetary interest in the project as
this project used to provide them an employment opportunity
to earn money.
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Gant Chart
Duration Start Finish Predecessors
Initiation 12 days Mon
1/27/20 Tue 2/11/20
Develop business case 8 days Mon
1/27/20 Wed 2/5/20
Assign project manager 2 days Thu 2/6/20 Fri 2/7/20 2
Develop project charter 2 days Mon
2/10/20 Tue 2/11/20 3
Planning 10 days Mon
2/10/20 Fri 2/21/20
Perform primary planning 4 days Mon
2/10/20 Thu 2/13/20 3
Develop WBS 1 day Mon
2/10/20 Mon 2/10/20 3
Plan schedule 1 day Wed
2/12/20 Wed 2/12/20 4
Planned resources 2 days Wed
2/12/20 Thu 2/13/20 4
Plan budget 2 days Wed
2/12/20 Thu 2/13/20 4
Execution and control 13 days Tue
2/11/20 Thu 2/27/20
Manage communications 2 days Mon
2/24/20 Tue 2/25/20 5
Manage procurement 8 days Fri 2/14/20 Tue 2/25/20 6
Track and manage changes 2 days Tue Wed 2/12/20 7
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2/11/20
Execute project tasks 2 days Thu
2/13/20 Fri 2/14/20 8
Closeout 2 days Fri 2/14/20 Mon 2/17/20
Document closeout 1 day Fri 2/14/20 Fri 2/14/20 9
Transfer project 1 day Fri 2/14/20 Fri 2/14/20 10
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Network Diagram
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REFERENCES
Books and Journals
Meredith, J. R., Mantel Jr, S. J. and Shafer, S. M., 2017. Project management: a managerial
approach. John Wiley & Sons.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
Fewings, P. and Henjewele, C., 2019. Construction project management: an integrated
approach. Routledge.
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