Project Management

This report provides a description of the project management plan that will assist in managing the project development processes for Soliloquy Publishing Limited. The PMP will be used to coordinate the planning, execution and control activities involved in the project. The report summarizes the activities of the project development team at each time point. Finally, it provides a brief review on the project assignment based on individual basis.

Running head: PROJECT MANAGEMENT 1
Project Management
Student
Institutional Affiliations

PROJECT MANAGEMENT 2
Executive summary
In this project assignment, the major task is managing the project initiated by Soliloquy
Publishing Limited. The project task it developing a Streaming Media Player System (SMPS)
which will enable clients to play media content on the Windows, Android and IOS platforms.
Therefore, this report provides a description of the project management plan that will assist in
managing the project development processes. The PMP will be used to coordinate the planning,
execution and control activities involved in the project. Consequently, the report summarizes the
activities of the project development team at each time point. Finally, it provides a brief review
on the project assignment based on individual basis.

PROJECT MANAGEMENT 3
Table of Contents
Executive summary.....................................................................................................................................2
Team PMP...................................................................................................................................................4
Introduction.............................................................................................................................................4
Organization............................................................................................................................................4
Management and Technical Approaches.................................................................................................5
Work to perform......................................................................................................................................6
Schedule..................................................................................................................................................6
Budget.....................................................................................................................................................7
Team Project Update Description Report....................................................................................................8
Time point 1................................................................................................................................................8
Time point 2................................................................................................................................................8
Time point 3................................................................................................................................................9
Time point 4................................................................................................................................................9
Individual Report.......................................................................................................................................11
Statement of contribution......................................................................................................................11
Peer review............................................................................................................................................12
Lessons Learned....................................................................................................................................13
Appendix A: Budget Calculation Estimates..............................................................................................15
Appendix B: Project Control Form............................................................................................................18
Appendix C: Risk Management Plan.........................................................................................................18
Appendix D: Gantt chart............................................................................................................................19
References.................................................................................................................................................20

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Team PMP
Introduction
In this project management plan, the project will be defined based on how it will be
executed, supervised, and controlled. Consequently, it will define the methodology followed by
the project development team in developing and delivering the software project. In creating the
project management plan, inputs from the project management team, as well as the crucial
stakeholders, will be followed. The scope, schedule and cost baselines will be used in measuring
the project performance. On evaluating the performance of the project, the project manager will
mark out any deviations and make relevant adjustments in a professional manner (Schwalbe,
2015). Most importantly, the project manager will ensure the project plan is followed so that the
requirements of the stakeholders are accomplished. Moreover, the task of the project manager
will be to provide all project deliverables on the setup time. Furthermore, the project plan will
define the human resources, communications, risks, and project quality factors. It will also
outline the change management plan and the configuration plan of the project to be developed.
Organization
Soliloquy Publishing Limited is a publishing house that specializes in promotion and
publishing of authored works. Initially, the company had specialized in drama contents,
especially high dialogue contents presented in soliloquies. The firm’s operations are set up in all
states in Australia, with a staff of over 50 persons. The CEO of the company is Tristan Bard,
who manages all operations in the firm. Other leaders in the company are Elijah Z. Money, who
is the Chief Financial Officer (CFO) and Ignatius T. Shoppe, who is the Chief Information
Officer. Additionally, the internal IT liaison is Henry Miller while the Soliloquy Product Expert

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is Henrik Ibsen. Due to the review of the current objectives, corporate and management
structure, the company has implemented new practices in order to manage future growth.
The figure below shows the organization chart of the company.
Management and Technical Approaches
The suitable project management model used in this assignment will be the Agile
SCRUM. The project will be executed in four main phases including starting, organizing and
preparing, carrying out, and finally finishing. Considering that the goals and solutions are clear,
the technical approach employed in the project will be the Incremental Phased Waterfall model.
The approach will comprise of the analysis, design, development, testing and implementation
stages. Therefore, the technical used in developing the project will be based on the waterfall
model as outlined below.
Programmers Database
Administrator
(DBA)
IT Liaison Product
Expert
Chief Executive Officer
(CEO)
Chief Financial Officer
(CFO)
Project Manager
(PM)
Chief Information Officer
(CEO)
Content
Consultant
Advertising
Consultant

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Work to perform
The project will mainly focus on the development of a Streaming Media Player System
(SMPS). Significantly, this project will help the company in replacing the existing web-based
arts products delivery system. Therefore, the main task of the project is to create a system that is
capable of providing streaming media content on the website and a client application for all
subscribers. According to the company’s requirements, the web-based media player is to enable
promotion of products and options while the client based media player is to enhance streaming of
audiobooks, movies, reading in conversation, and purchasing ability.
Schedule
The project is scheduled for a period of six months, totaling to 26 weeks. The time
schedule is allocated into 4 main time points. In the time frame, the project management plan is
supposed to be baseline at the end of week three. Time point 1 is scheduled six weeks after the
beginning of the project. In this time point, the project manager is supposed to communicate the
Requirements
gathering
Design
Implementation
Verification
System
maintenance

PROJECT MANAGEMENT 7
challenges in the project development. Time point 2 is scheduled after nine weeks, in which the
project manager is to update the stakeholders on the project development. Time point 3 is
scheduled after twenty-one weeks, in which the quality of the project is to be reviewed. Time
point 4 is scheduled after twenty-six weeks, in which the project is to be implemented and
presented to the stakeholders.
Budget
The total budget for the project is approximated at $750,000. This amount comprises of
the project management costs, development costs, hardware and software equipment and
licensing costs. The content consultant and advertising consultant will be paid a rate of $150 per
hour for two days in a week, in a period of 7 weeks. Besides, the analyst/programmer will be
paid at a rate of $90 per hour for each of the six personnel hired. The database administrator will
be paid at the rate of $250 per hour. The marketing budget is allocated $20,000. In addition,
insurance premiums are budgeted at $5,000 in order to help in addressing potential risks.
Moreover, in the budget there is an allocation of $25,000 which will be used to address the
“known unknowns”. Nine PC units estimated at $2,000 per unit will be used, with licensing costs
of $300 per PC unit. In addition, two android and two IOS devices are estimated at $500 each
with licensing costs of $200 per unit. On top of the payments made to hired staff, reimbursement
amounts of $500 per individual are included in the budget. Two in-house resources are budgeted
at $90 per hour.

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Team Project Update Description Report
Time point 1
Six weeks after the project commenced, as the project manager, I am experiencing
communication challenges with several stakeholders on the project. Although we have identified
and management key stakeholders, two external stakeholders including literary agents and
existing subscription customers complain of having been left out in the requirements gathering
stage. Also, they complain that the new application will disadvantage them. Besides, there is
unrest among the staff at Soliloquy Company. In response, I settle down with the company’s
management and the stakeholders so that we establish a solution on how to work out on
complains raised. While acting on the problem, I initiate the meeting with stakeholders and
company's management and plan how to add the requirements to the project. After acting on the
problem at hand, we deliver a report on the issues communicated and the requirements to be
incorporated into the project development.
Time point 2
Nine weeks after the project commenced, the Company’s CEO is still interested in the
project. The CEO has been keen on receiving crucial updates on the project development
process. Tristan frequently visits the project team so that he can be updated with the latest
information about the project development phase. However, as the project manager, I was
concerned about how disruptive the frequent visits by the company’s CEO would be. Majorly,
there was a problem in time point 2 which involved Tristan’s request on one of the programmers
to change a new function in the project. In response, I managed the interactions between the
CEO and the project development team in a professional manner.

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From a project management perspective, I decided to define the change request by the CEO, the
reason for the change and the expected value of the change. Considering that the change request
was made to a single analyst, I decided to review it with the whole project team. After
completing the change review task, we released a response document addition of the new
features so that the requirements of external stakeholders are accommodated I the project.
Time point 3
Twenty-one weeks after the project began, significant components of the system had
been completed. Both the web-based and Windows media players had been finalized on and
integrated. Currently, the remaining task in the time point was testing of the IOS application.
Quality of the testing is to be reviewed at that time point before the scheduled quality audit is
performed. While reviewing the system, some issues are realized that need to be resolved before
the project is finalized and released. In response to the review, I measured the project progress in
order to establish if it will be delivered on time and within budget. In this time frame, the web-
based and windows media player component development tasks have been completed. The
deliverables produced in time point is the audit report indicating the quality of the completed
components, testing report and the progress report.
Time point 4
Six weeks after the project development process commenced, the project has been
finalized and implemented. Significantly, the company management and stakeholders have
considered the project to be successful. Key stakeholders are pleased with the completion of the
project in meeting the budget, scope and time requirements. As the project manager, I have

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released the completed and closed the project development task. The processes executed at this
point are the release of final system to the company, handing over the project documentation,
termination of supplier contracts, and communication on the closure of the project to key
stakeholders. All the project development tasks have been completed. The Streaming Media
Player System (SMPS) has been successfully developed and released. The project development
and procurement tasks have all been closed. The deliverables produced in this time point are the
complete Streaming Media Player System, documentation reports and procurement reports of the
development process.

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Individual Report
Statement of contribution
As the project manager for the company, I was entitled to ensuring the project is completed
successfully within time and budget factors. I was tasked with the role of developing the project's
budget and hiring of staff to assist in accomplishing the project. The main roles for me as the
project manager included the following:
 Assigning project development tasks to the project team
 Developing a project budget and schedule
 Organizing meeting with stakeholders and the project development team
 Monitoring the project activities performed by the development team
The table below summarizes the deliverables I was to produce and the purpose of each release.
Deliverable Description Purpose
Project Charter Describes the
project’s scope,
objectives and roles
of project participants
To explain the
objectives and goals
of the project
Contract Statement It is an agreement
statement between
the project
development team
and the company that
guides the
development team to
work in a
professional manner
To set rules and
strategies for
developing the
project
Risk Management
Plan
Document listing all
the possible risks in
project management
To help in managing
risks
Status Reports Outlines the
performance success
of the project team at
a given time point
To measure the
project’s efficiency

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Business case This will outline the
budget summarizing
the cost of the project
To enable
stakeholders finance
the project
development process
System Testing
Report
Document to describe
the bugs identified in
the system and
control measures laid
out
To identify and
correct the system
bugs
Project Presentation
Report
Document to
demonstrate the
occurrences in project
development
To demonstrate the
project to
stakeholders
Complete System Functioning system
developed
To implement and
handover the system
to stakeholders
Documentation Document describing
how the system is
used
To guide users and
technical team in
using the system
Peer review
In the assignment, the main purpose was to learn and gain experience in the organization,
preparation, carrying out and finalizing on the project’s faces. The success criteria of the project
assignment are based on the set timeline and the percentage value each task performed in the
assignment work. Evaluation of the assignment’s success is based on various factors that must be
met by the students. The first factor to be assessed is the identification of traditional and agile
methodologies applied in managing the projects. Secondly, the success is evaluated on the level
of description of the project management methodologies used. Accordingly, the assignment is
measured on the acquisition of theoretical knowledge in project management models used in the
project assignments. In addition, the success criteria are to be based on the explanation of the
components used in project management plan and their success in improving the project’s
success.

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From the project management perspective, the planning task was effectively worked on
by the project manager. In the project planning activity, the time, scope and cost requirements
were defined appropriately before the development phased began. Substantially, the planning
phase elaborated on the activities to be performed, the definition of relationships, estimation of
resources, and estimation of durations. Proper budget and schedule planning ensured the project
was successfully completed within the agreed scope. Despite facing challenges in the
development face, the project team completed all the tasks in twenty-six weeks as planned
earlier. Critically, the success of the planning phase was due to the involvement of key
stakeholders which ensured all estimated resources were adequate.
The major challenge in the project management assignment was the communication
challenges among the project development team, Soliloquy' management, and key stakeholders.
This problem arose at time point 1 due to complaints raised by two external stakeholders
comprising of literary agents and existing subscription customers. Essential, communication
problems at this point arose due to lack of involvement of all stakeholders in the requirements
gathering stage. Consequently, there were communication problems which involved the
Company’s CEO since he failed to communicate necessary changes to the project manager.
Disruptions from the company’s management considerably affected the working of the project
development team.
Lessons Learned
In managing the project assignment, I learned of different professional skills that are key
to ensuring competency in the management task. Technical training in project management is
effective if both the theoretical and practical knowledge are combined to achieve the task.
Project development teams are made up of a different individual with varying competencies,

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attributes, and behaviors. Therefore, as a project manager, one is entitled to working with a team
that is comprised of complex and less complex individuals. Accordingly, individuals making up
the project development team are enrolled in different tasks. As a result, a project manager
should be able to read the body language of the team members, have effective negotiating skills,
and be a master in other skills.
The key lesson learned from the project assignment is the effective use of communication
skills in attaining the project management goals. Essentially, most of the time in the project
development timeframe is spend by the project managers in communicating. In project
management, the manager is supposed to communicate ideas, goals and the level of success
reached by the development team (Fenton & Bieman, 2014). Communication problems within
the project development team can considerably challenge the project's success. This is because
communication failure affects the interaction of the stakeholders and the project development
team.

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Appendix A: Budget Calculation Estimates
Content consultant and advertising consultant
Payment rate = $150 per hour
Hours worked per day = 8 hours
Number of days in a week = 2
Number of weeks = 7
Total hours worked = 8 x 2 x 7 = 112 hours
Total payment = 112 x 150 = $16, 800
Database administrator
Payment rate = $250 per hour
Hours worked per day = 8 hours
Number of days in a week = 2
Number of weeks = 4
Total hours worked = 8 x 2 x 4 = 64 hours
Total payment = 250 x 64 = $16,000
Reimbursement costs
Number of hired individuals = 9
Amount per individual = $500
Total payment = 500 x 9 = $4,500
In-house resources costs
Payment per hour = $90
Number of hours = 8
Number of days in a week = 2
Number of weeks = 7
Total payments = 90 x 8 x 2 x 7 x 2= $20,160
PC units

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Number of units = 9
Cost per unit = $2,000
Licensing and software costs per PC unit = $300
Total costs = (9 x 2000) + (9 x 300) = $20,700
Android and IOS devices
Number of devices = 4
Cost per device = $500
Licensing and software costs per unit = $200
Total costs = (4 x 500) + (4 x 200) = $2,800
Marketing budget
Total cost = $20,000
Insurance premiums
Total cost = $5,000
Contingency reserves
Total cost = $25,000
Analysts/ programmers
Payment per analyst = $90 per hour
Number of hours worked = 8
Number of analysts = 6
Days worked = 2
Number of weeks = 26
Total payments = 90 x 8 x 6 x 2 x 26 = $224,640
Internal IT liaison and internal product expert
Payment = $90 per hour
Days worked in a week = 2
Total hours per day = 8
Number of week = 26

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Total payment = (90 x 2 x 8 x 26) x 2 = $74,880
Project manager
Payment = $250 per hour
Days worked in a week = 2
Total hours per day = 8
Number of week = 26
Total payment = (250 x 2 x 8 x 26) = $104,000
Indirect cost charges
Analysts/ programmers = 20/100 x 224640 = $44,928
Internal employees = 20/100 x 74880 = $14,976
Project manager = 20/100 x 104000 = $20,800
Acceptance testing personnel = 20/100 x 20160 = $4,032
Total estimated costs $619,216

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Appendix B: Project Control Form
Project Control Form
Project:
Date:
Time:
Location:
Project manager:
Participants:
Meeting agenda:
Issues raised:
Change suggestions:
Summary:
Status:
Progress of project:
Appendix C: Risk Management Plan
Title
Risk number

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Risk category
Risks Identification Form
Risk title
Risk identified by
Risk description
Risk probability
Impact of the risk to the project
Appendix D: Gantt chart
Time (weeks)
Task 1 2 3 4 5 6 7 8 9
1
0
1
1
1
2
1
3
1
4
1
5
1
6
1
7
1
8
1
9
2
0
2
1
2
2
2
3
2
4
2
5
Requirements
definition
Analysis
SLDC design
Development
Application
Testing
Implementatio
n
Closing

PROJECT MANAGEMENT 20
References
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Fenton, N., & Bieman, J. (2014). Software metrics: a rigorous and practical approach. CRC
Press.