The refurbishment or the preparation works

Running head: PM
Project A: Office Relocation
Name of Student
Name of University
Author Note

1
PM
Table of Contents
Introduction/Project Context...............................................................................................2
Rationale of the Proposed Plan and Choice of Methods.....................................................3
1. PESTLE Analysis............................................................................................................4
2. Work Breakdown Structure (WBS).................................................................................5
3. Gantt Chart.......................................................................................................................7
3.1. Importance of Gantt chart.........................................................................................8
4. Risk Analysis...................................................................................................................8
5. RACI Matrix..................................................................................................................13
6. Stakeholder Management Strategy................................................................................14
Conclusion.........................................................................................................................17
References..........................................................................................................................18
Appendices........................................................................................................................18
Appendix 1: PESTLE Analysis.....................................................................................18
Appendix 2: WBS..........................................................................................................18
Appendix 3: Gantt chart.................................................................................................19
Appendix 4: Risk Analysis............................................................................................20
Appendix 5: RACI Matrix.............................................................................................21
Appendix 6: Stakeholder Management Strategy...........................................................23

2
PM
Introduction/Project Context
Management of any undertaken project requires effective planning and execution as per
the plan. The undertaken project aims in successful relocation of an office from one place to
another. The office relocation project is both time constrained and budget constrained as the
entire relocation work is required to be completed within a scheduled time of 3 months. Also, the
budget allocated for this relocation project is £50,000. The relocation project that is undertaken
has some complexities regarding the choice of building in which the office is to be relocated. All
the available options of relocation has certain constraints and therefore will need a considerable
refurbishment works. Therefore, prior to the finalization of the building in which the office is to
be relocated, it is quite essential to inspect the available options. Among the available options the
place that would require less refurbishment works can be chosen.
The refurbishment or the preparation works for the office relocation mainly involve
creation of space for working cubicle of 5 senior executives and three separate teams. Therefore,
a concrete project plan is required to be developed. The entire project is divided into three broad
phases that include choosing an office space, refurbishment and preparation of the building and
transferring the staffs and equipment of the new office.
The report will be discussing the plan for execution of the project and will discuss the
methods that will be undertaken for effective management and execution of the undertaken
project. The entire project will be implemented in a controlled manner and effective project
supervision will be enforced so that the office relocation project is accomplished within the
scheduled interval and budget. It is of significant importance to allocate human resources at the
start of the project to ensure continuous resource availability at the start of the project. In the

3
PM
following paragraphs, the justification of the projected plan and different types of methods are
discussed. The report involves PETSLE investigation of the undertaken project. The work
breakdown structure and the risk analysis process of the undertaken office moving project are
documented in the following paragraphs.
Rationale of the Proposed Plan and Choice of Methods
The success of any undertaken project generally requires effective planning and
management of the project as per the plan. Therefore, a planned approach of project
implementation becomes a necessity. It is of significant importance to develop a realistic project
plan for correct implementation of the undertaken office relocation project.
Six distinct methods are chosen for better planning and execution of the office relocation
project. Each of the chosen method holds a significant importance in developing a realistic plan
for project execution (Meredith, Mantel Jr and Shafer 2017). The primary method that is chosen
for evaluation of the external environment of the undertaken project is PESTLE Analysis.
PESTEL analysis is a framework that is mainly used by the project managers to evaluate the
marco environmental factors associated with the project or an organization. Along with PESTLE
analysis the report will provide a detailed overview of the work breakdown structure that will be
tracked for fruitful execution of the project (Kerzner 2017). The WBS provides the details of the
tasks that are desired to be implemented in the project. Along with that, another effective method
that is chosen for illustrating the tasks to be completed, the sequence in which the tasks to be
completed and the critical tasks that are completed involves the use of Gantt chart (Mir and
Pinnington 2014). This is an effective method as well since it helps in easier identification of the

4
PM
tasks that falls under the critical path. Also the Gantt chart provides the details of the resources
needed and the cost of each task.
Risk management is important for any project as it helps in easier identification of the
key issues that can affect the normal execution of a project. Therefore, an effective risk analysis
process of the office relocation project is further documented in this report. Along with risk
management, a RACI matrix is designed as well that provides an idea of the Responsibility,
Accountability, Consulates and the informed stakeholders and the resources of the project (Leach
2014). Stakeholders are an important part of any project and plan for a project is mainly prepared
on basis of the expectations of the stakeholders. The stakeholders’ expectations are analysed in
this report by producing an effective stakeholder management strategy. Thus, it can be said that
the use of the six methods provide an idea of the various factors that are important for
developing a project plan. The detailed analysis of the undertaken office relocation project is
presented in the following paragraphs in a detailed manner.
1. PESTLE Analysis
PESTLE is a framework that is generally used for monitoring the macro environmental
factors and its effect on performance of an organization (Cadle, Paul and Turner 2014). In this
case, the PESTLE investigation of the undertaken office transfer project is depicted in appendix
1. In the table depicted in appendix 1, the details of the external factors that can have an effect on
the effective accomplishment of the project is discussed. The success of the office relocation
project largely depends on the fulfilment of those factors and condition. The method of PESTLE
is chosen to get an idea of the macro environmental factors associated with the execution of the
project. The six factors that are depicted in the PESTLE analysis in the appendix 1 are depicting

5
PM
the external factors that can affect the normal implementation of the undertaken business and
therefore, those factors are to be prioritized.
The method of PESTLE is incorporated in planning the office relocation project as this
technique has several advantages. PESTLE analysis is mainly done to determine the long term
effect of certain factors on a particular project (Rastogi et al. 2016). Also this type of analysis is
particularly necessary to review the key strategies that are in place. For example, in this office
relocation project, the political and the economic factors are in place since the office is being
relocated in the fringe of the Metropolis City Centre and the budget set for the project is £50,000.
Therefore, these two conditions of the project are fulfilled, which further indicate that no risk
will arise from these two factors. However, the technological or legal needs associated with the
correct implementation of this project is needed to be addressed so that those factors does not act
as a roadblock to the project success.
Another key advantage of PESTLE is that, it not only helps in identification of the
problem, but also helps in identification of the solution to that problem (Paul, Yeates and Cadle
2014). It is basically important for evaluation of the market risks that are associated with a
project and also helps in elimination of those risk from source so that their negative impact on
the project that is to be completed, can be reduced or completely eliminated (Perera 2017). The
PESTLE analysis have helped in identification of the treats and weakness of the office relocation
project and therefore, use of this particular method is justified.
2. Work Breakdown Structure (WBS)
The work breakdown structure can be described as a deliverable hierarchical
decomposition of the key work processes that are needed to be executed by the team for