Project Management and Stakeholder Roles

This assignment explores the core concepts of project management, emphasizing the significance of stakeholders and their diverse roles. It delves into how projects can be effectively managed by assigning tasks to stakeholders based on their expertise and responsibilities. The document highlights the importance of Gantt charts in visualizing task dependencies, resource allocation, and project timelines. Ultimately, it stresses the need for collaborative efforts and clear communication among stakeholders to achieve project objectives.

PROJECT MANAGEMENT PLAN

INTRODUCTION.................................................................................................................................3
TASK 1....................................................................................................................................................3
TASK 2....................................................................................................................................................5
TASK 3....................................................................................................................................................8
CONCLUSION.......................................................................................................................................10
REFERENCES........................................................................................................................................11

INTRODUCTION
Project management plans are related with dividing the working of the project among all the
team members in order to effective achieve all its business goals and objectives. The important
factor is related with planning about of the activities and how they had to be subdivided in order to
achieve set business goals. The major aim of project plans are related with collecting and gathering
important information’s which are useful for the overall plans. Project managers play an important
role in order to communicate vital information’s to all its shareholders in order to carry out the
working in defined ways according to the plans (Basu, 2014). The project plan document is also an
important factor in order to analyses that all activities are conducted in line with the procedures and
policies which are set for them. Tangle Corp are the leading sales and manufacturing firms and they
are involved in selling widgets all around Asia. They are having large number of loyal customers who
are buying products thus enhancing their overall sales and profitability ratios. The under mentioned
report is based on stakeholders engagement plan, Work breakdown structure in order to divide the
overall activities among group members and Gantt chart which shows how the resources are
allocated in order to achieve objectives of project in desired time that have been allotted to them.
TASK 1
The main function of each business organization is linked with engaging their stakeholders
effectively in every business operations that is performed by them. The online tools and
technologies have made possible to engage all the stakeholders in those task which have been
allotted to them. The stakeholders involvement strategy should be made digital in order to Make all
the employees aware about the activities which had to be performed by them an this is an important
factor which helps them to achieve all the business objectives and assigned targets in effective and
planned manner. All the employees should be given rewards in order to motivate them so they will
develop new and innovative ideas by which business activities can be easily expanded all around the
globe. If there are effective and digital stakeholder’s plans then it is beneficial in order to attract new
customers who will enhance their sales and profitability ratios, new and innovative ideas will be
developed by executing business operations in effectual and planned manner.
If all the working operations had to be carried out effectively then it is an important factor
for every business in order to develop effectual stakeholder’s engagement plan. As the firms are
expanding their business activities then it is very much important for them in order to develop online
methods by which they can easily communicate with all their stakeholders in order to achieve set
business aims and objectives (David, 2011). The key strategy which are formulated in order to
engage all the stakeholders in the plans are evaluated below as:
Analysing the stakeholders
The first and the important step is related with knowing all the stakeholders who are
involved in the project management plan. The different type of stakeholders who are involved
in business activities are Customers, employees not involved in projection team, Sponsor’s,
Program managers, End users, Resource managers, Line management, Licensing authorities,
Procurement team etc. These are all the important persons who are directly responsible for

the growth and success of the project. The stakeholders can operate at both the internal and
external level and these plays a very important part in growth and success of overall business
and project on which they are working. The stakeholders can be mapped into four different
factors which are evaluated as:
The person who are showing very low interest thus are rarely involved in business activities
then the policies have to be formulated in order to not give them detailed information as they
are not showing any interest in the project.
The individuals who are interested in the working operations but they are not influenced these
are the persons who should be more focused and they should be involved in the overall
project and their ideas should be taken into considerations.
If the person is having lower interest in project but they are highly motivated by the business
activities then it is the signal of the most powerful stakeholders and these should be involved
in the business activities in order to achieve growth and success in the project which are
formulated by them. If the person is highly indulge in the activities and they are also having
high interest then they it is the signal of the most effective stakeholders and there should be
proper coordination made with them in order to effectively carry out all the project plans
effectually.
All the above are the strategies which are formulated in order to engaged all the group
members in the business operations effectively thus there is proper flow of communication
and all the employees are working according to the plans and policies.
Defining the purpose
In order to engage all the stakeholders in working it is the most important factor to engage
all the stakeholders effectively. There should be vision defined according to which all the activities of
plans had to be formulated and carried out and this is the most vital factor which helps them to
achieve success in their overall business plans. The important factors which are involved in the
planning process includes planning for overall growth and development of the project,
environmental initiative. If the planning is carried out for operating a retail shop then it includes
planning and merchandising of retail store, the interior design, developing pricing strategies,
maximizing the services level which are offered to the customers when they are involved in
purchasing the products (Fisher, 2011).
If the purpose of the project is clear and definite then it is valuable for firms in order to identify the
best matrix which is valuable for all the stakeholders who are involved in business activities. If the
stakeholders are involved in business activities then it results in proper coordination and working of
all members in effective and planned manner, they are satisfied with the overall working which they
are performing thus it shows their activeness with which they are performing the business.
Mapping tools in order to identifies stakeholders
If the firms had identified the stakeholders and their purpose is defined then it is the most
beneficial and effective time in order to coordinate with all the stakeholders who are involved in the

activities. While developing online tools in order to communicate with all the stakeholders then the
most important factor is to develop maps which will be followed by all the valuable stakeholders by
the identified matrix. The other tools which are used for involving the stakeholders in business
activities are face to faces interaction, formulating questionnaire and also by giving advertisement in
newspapers so that customers will know about about the products which are sold by them thus
enhancing their overall sales and profitability ratios.
Choosing the best methods and tools
As the stakeholders matrix are developed now the most important factor is related with
identifying those tools and techniques which are not time consuming and these are effective in order
to complete all the activities of the projects effectively. In order to complete all the activities at
lower cost the main factor which can be used in order to identify the valuable stakeholders are
evaluated below as:
The work areas should be fully secure in order to gather and collect information’s which are
useful for the overall project plans.
If there is effective management of all the stakeholders then it is valuable factor in order to develop
teams and communicating the plans and policies with them so they will achieve all the objectives of
the project effectively.
The project management plans and tasks should be distributed equally among all the stakeholders
and this is vital factor in order to analyze the contribution which are made by stakeholders in order
to achieve all business goals and objectives of the plans effectively (Goffin and Koners, 2011)
The risk factor in project plans are related with communicating important information’s to all the
shareholders effectively there should not be one sided communication and all the stakeholders and
should give their new and innovative ideas by which business operations can be easily extended all
around the globe.
TASK 2
Scope statement describing major components of the project
The scope statement of the project are developed in order to carry out all the assigned
activities of project effectively thus stakeholders will carry out all the assigned activities according to
the set plans and policies. The main components of the project are evaluated below as:
Organizational Alignment: The major factor is related with analyzing business goals and
objectives which are supporting the overall activities of the project plan. There should be effective
stakeholders analysis as it is the vital factor which helps in identifying the best results which are
useful for the execution of the overall project plans.
Project Scope: The important factor is that project aims and their objectives should be
identified effectively and these should be stated in writing in order to make all the stakeholders
about the plans and avoid any type of confusions. The project and work breakdown structures are
used in order to divide the activities according to their importance and priority so that every

operations will be completed effectively. This factor also consist of quality factors in order to serve
all the customers according to their demands thus enhancing their overall sales of business. Project
assumptions are also involved in this factor and there should be marking in grey colour if there is any
type of confusion so it can be resolved thus scope of projects can be easily achieved.
Contingency plans and feasibility assessment: This factor consist of economical, operational,
technical and organization feasibility of the project so that risk which may hamper the business
activities can be easily identified and steps should be executed in order to resolve all the risk factors.
The contingency planning is done in order to address all the higher risk factor and their impacts so
that planning can be executed in order to resolve them. If there is any constraint factors in the
environment in which planning of activities are executed like budgetary factors and limited number
of resources available for the project activities then it should be fixed. (Halford, C. D., 2016) There
should be training and development activities organized in order to make the stakeholders familiar
with the plans thus they will achieve set business objectives in desired time that have been allotted
to them. The cost for the project should be identified by the managers and according the budgets
should be set by them in order to carry out activities of the project according to the set budget.
Project issues: The issues are described as those factors which are executed outside the
authority of project managers and these issues had to resolved quickly in order to achieve set
business aims and objectives of the project plan. There can be process developed by which all the
risk can be easily minimized in order to execute all business operations in effective and planned
manner.
Work Breakdown Structure
The work breakdown structures defines the working that had to eb executed in order to
carry out the project operations effectively. It is represented by the hierarchy in which all the
activities are subdivided of the project into different working areas and the activities which are most
important and valuable are given more importance so that project plans will achieve success in their
business operations. The WBS provides the ways in which all the project activities are to be executed
in relation to planning procedures, the cost estimating budgets, scheduling of different activities and
the resources had to be allocated effectively in order to achieve success in the project plans thus
tangle crops will achieve success in their overall business operations and the projects will be carried
out in the right directions.
The work breakdown structures are developed by the project teams in order to divide all the
project activities effectively. The main and important functional activities are subdivided into
different smaller sections so that operations can be completed in the desired time frames. The sub
division of activities are decomposed until the time the activities are allocated to a single person. The
group members should be identified and they should coordination with other members in order to
achieve all business goals and objectives effectively (Hartmann and Juepner, 2014). The working
package execute all the activities which had be carried out for the project in order to achieve specific
and defined business goals and objectives. The employees are assigned task which they have to be
completed in the desired time frames thus achieving their targets which have been set by the
management. The efforts should be made by each and every member of the group in order to work
according to the plans and achieve the targets that have been allocate to them.

The cost perspective of the project implies that work packages are grouped and then they
are held responsible to the respective department in order to complete the working according to the
assigned budgets. The work breakdown structure also consist of cost departments in which budgets
are produced for carrying out overall business objectives effectively. If the monetary accounts and
transactions are linked with the WBS then it results in keeping track of all the financial activities so
that project performances can be greatly enhance from the overall business operations.
Budgeting Techniques
The budgets are evaluated as the plans of actions which are developed for carrying out
different activities of the projects in planned and effective ways. If the budgets for the new projects
are developed effectively then it results in enhancing overall performance level and Tangle crops will
earn high profitability. The most valuable factor of setting budgets are related with having
awareness where money can be spend thus losses can be easily recovered and firms will achieve
success in their new plans. The main budgeting techniques which are used by Tangle Corps in order
to set the budgets of their projects are evaluated as:
Incremental budgeting: In this budgets the cost is identified from the previous accounting
periods and they also includes the additional percentages in order to set the final budgets of these
project. The addition percentage of budgets are used in order to maximize overall cost factors which
can compose of
Inflation situation in which prices of the products are automatically increased in the economy, there
can be circumstances when the products are purchased at the higher prices then the estimated
budgets. There can be ups and down in the incomes factor because the volume of monetary
transactions are constantly increasing thus these budgets had to be developed on the basis of
predictions and forecasting.
The major limitation of the incremental budgeting are related with the systems in which the overall
percentage is added to the blanket fashions and this results in higher cost for the overall projects.
This factor results in overall sales prices of the goods as these are greatly enhanced thus Tangle Corp
had to face high competition from their rivalries and it results in decreasing the footfall of their
customers thus their overall profitability volumes are declining (Hillson, 2012).
Zero based budgeting: This type of budgeting implies that cost of the overall projects is taken as
assumption to starting with the zero base. The items which are related with the cost structures there
is decisions made as they are important for the overall operations of the projects and these had to
be purchased or not. There are various types of purchasing options which are available with the
projects and the best among all these options are selected which is cost effective so that budgets
can be easily obtained which are cost effectives.
The major drawback of zero base budgeting are that it consume more cost and time in order to work
on each business activity. But on the other hand the vital factor are related with gathering valuable
information’s which can be used for long time durations and these are important for the coming
years in order to effectively set the project budgets.
The major risk factor that can arise are related with the estimated cost which are analysed
for the overall project plans and also the actual cost which are incurred on the implementing of

business operations can be different and this may result in problems because firms are not having
budgets which they can spend on achieving the business targets thus their business operations can
be greatly affected as they are not able to achieve growth and success in their overall project
planning.
TASK 3
Gantt Chart
The tools which are called as Gantt chart are mostly used by all business in order to allocate all the
resources which are available with them in effective and planned ways. Business are most concerned
towards monitoring all the activities which are related with their plans developed for project
execution. In the modern era of technologies all the charts are developed by using different types of
computer applications which are known as Primaver planner, Microsoft project etc. The gantt charts
are having different characteristics and these are used by business so that activities are divided and
there is effective monitoring in order to achieve all business goals and targets. These charts are
commonly used in order to show the activities which are most popular and also the time durations
are also mentioned in which each activities which are mentioned on the charts have to be completed
(Segner and et. al., 2015). These charts are beneficial in tracking the schedule of different activities
and also analyzing all the activities which are linked with one another. The resources are also
identified which are useful for business and which had to be implemented by them in order to
achieve all their set business aims and objectives.

Project planning requires different tasks which had to be performed in order to achieve all the
specific tasks in effectual and planned manner and this is an important factor which results in
achieveing set business targets by all the stakeholdewrs in effective and planned manner. Example:
Planning related to any project is executed in order to develop budgets by which all business will
carried out effectively and the media pubvlication also anlye the material which had to be printed by
them before the message is communicated to the general audience. Gantt reflect that all the
activities of the project are linked with one another thus it results in achieveing effective results for
project plans. While making the gantt chart project managers should keep in mind all the activitoes
which are involved in the project. The responsibility is assign to each stakeholders who are involved
in the business operations it helps in stating the diufficulaties which are faced by the persons who
are involved in the project plans (Rentala and et. al., 2012). The detailed study about different
factors of the charts are helpful in order to carry out the working in right direction so that all
measures are effectively analysed which are beneficail in solving the problems which are faced by
them in effective and planned manner. These charts are also helpful in analysing the critical path in
which each business operatriuons had to be completed. It reflects the sequence according to which
all business operatiosn are executed thus effective results will be achieved for the overall project
plans.
The risk factors which are identified in the Gantt charts are evalauated as:
These charts are very complex to understand thus large number of resopurces are employed in
order to complete the activities of the projects effectively.

The size of the graph does not identify the ammount of time which had to be undertaken in order to
achieve effective results.
This chart is beneficial only for those business who are executing their business at smaller scales and
there tasks are also not much complicated to understand (Planko and et. al., 2012).
The charts have to be changed frequently as there are changes in the project planning and activities.
It implies that the charts have to be constantly updated in order to carry out all the project
operations effectively.
The gantt charts are very much complicated and these can only be viewed on the computer screen
thus they are difficult to be seen on papers.
CONCLUSION
From the above business report it has been analyzed that project planning are very
important factor as it help firms in order to carry out all their business operations according to the
plans thus they will achieve growth and success in their overall business operations. Work
breakdown structures are valuable for firms in order to divide the activities so that equal task can be
assigned to all the stakeholders and they can work on them in order to achieve their set targets.
Gantt charts are helpful in order to use all the resources which are available in the economy in
effective and planned ways.

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