Project management plan - Assignment

Running head: PROJECT MANAGEMENT PLAN
Project Management Plan
Developing a Customized Finance Application
Name of the Student:
Student ID:
Name of the University:
Author’s note:

1PROJECT MANAGEMENT PLAN
Table of Contents
1.0 Executive Summary...................................................................................................................2
2.0 Introduction................................................................................................................................3
2.1 Project Overview...................................................................................................................3
2.2 Evolution of SPMP................................................................................................................3
3.0 Project Organization..................................................................................................................3
3.1 Organizational Chart..............................................................................................................3
3.2 Project Responsibilities.........................................................................................................4
4.0 Managerial Process....................................................................................................................4
4.1 Management Objectives and Priorities..................................................................................4
4.2 Assumptions, Dependencies, and Priorities...........................................................................4
4.3 Risk Management..................................................................................................................5
4.3.1 Probability Matrix...........................................................................................................5
4.3.2 Risk Response Plan.........................................................................................................5
4.3.3 Risk Register...................................................................................................................5
5.0 Work to be done.........................................................................................................................6
5.1 Scope of the Project...............................................................................................................6
5.2 Work Breakdown Structure...................................................................................................7
6.0 Work Package and Schedule.....................................................................................................8
6.1 Work Packages......................................................................................................................8
6.2 Project Schedule....................................................................................................................9
6.3 Resources of Project............................................................................................................10
7.0 Budget......................................................................................................................................10
7.1 Detailed Budget Information...............................................................................................10
7.2 Budget Information..............................................................................................................11
8.0 Conclusion...............................................................................................................................11
9.0 Bibliography............................................................................................................................12

2PROJECT MANAGEMENT PLAN
1.0 Executive Summary
The assignment had been made for the project of ‘Developing a Customized Finance
Application’ and it had considered the aspects of developing the effective information system
development project for the organization. The final deliverable for the project was the
customized finance application comprising of the features of the accounting and finance
application. The organization had used many testing methods and integrated an implementation
plan for successfully completing the project. Moreover the report had provided an overview of
project organization and the analysis of the requirements of the project stakeholders. The
analysis had also covered the risk management techniques like probability matrix and risk
register for developing the solution to the risk problems identified. The report had also
comprised the budgetary information and the project schedule in details.

3PROJECT MANAGEMENT PLAN
2.0 Introduction
2.1 Project Overview
The project of ‘Developing a Customized Finance Application’ is developed for
developing a customized finance application comprising of the features of the accounting and
finance application. The application would support all the financial and accounting related
operations for the organization (Harrison & Lock, 2017). It is also feasible that the
implementation of the project final deliverable would help the organization for forming the
utilization of the existing facilities for implying with the improved transactions and effective
financial data management.
2.2 Evolution of SPMP
The development of the ‘Developing a Customized Finance Application’ project is
aligned with the implication of the effective project management operations. The implication of
the Software Project Management Plan (SPMP) would be helpful for aligning with the
implication of the operations and developing the alignment of the effective project plan
development (Heldman, 2018). The software project management plan had seen a considerable
growth for the implication of the effective operation development. The implication of the
improved operations would also help in forming the utilization of the effective operation
development.
3.0 Project Organization
3.1 Organizational Chart
The organizational chart for the project of ‘Developing a Customized Finance
Application’ is shown below,
Figure 1: Project Organization Structure
(Source: Mir & Pinnington, 2014, pp-215)

4PROJECT MANAGEMENT PLAN
The project of ‘Developing a Customized Finance Application’ comprises of three level
of organizational structure namely project governance, operational, and managerial level. The
project sponsor, steering committee, and project champion forms the project governance. The
project managers, team leaders, and supplier project manager forms the managerial level. The
operational level comprises of working departments like supplier managers, negotiators, project
team, and IT team.
3.2 Project Responsibilities
The responsibilities of the project of ‘Developing a Customized Finance Application’ can
be narrowed into the three levels of organizational structure namely project governance,
operational, and managerial level. The roles and responsibilities of the levels are pointed out
below,
Organizational Level Roles and Responsibilities
Project Governance In charge of the key decision making and aligning the implication of
the project approval development
Managerial Level Management of the project deliverables and operations for forming the
implication of the effective final outcome
Operational Level Working at the lowest level of project for forming the utilization of the
effective and improved technology for the development of the
customized financial application
4.0 Managerial Process
4.1 Management Objectives and Priorities
The project of ‘Developing a Customized Finance Application’ is based on the IT project
management principles and the alignment of the improved operation development. The
management project objectives would be based for the alignment of the operations for favoring
the alignment of the effective implication of the operations (Heagney, 2016). The management
of the project would align the implication of the IT infrastructure and knowledge as the first
priority. The main objective and highest priority of the project is the development of the
Customized Finance Application.
4.2 Assumptions, Dependencies, and Priorities
The assumptions of the ‘Developing a Customized Finance Application’ project are,
a. Project would be completed in estimated time and schedule
b. All resources would be easily available
c. Team would work in harmony with each other
The ‘Developing a Customized Finance Application’ project is dependent on time,
resources, skills and knowledge, and the limitation of the IT equipments and systems.

5PROJECT MANAGEMENT PLAN
The priorities of the ‘Developing a Customized Finance Application’ project are
development of the customized finance application, development of project plan, and successful
implementation of the system.
4.3 Risk Management
4.3.1 Probability Matrix
The probability matrix for the ‘Developing a Customized Finance Application’ project is given
below,
Impact
Trivial Minor Moderate Major Extreme
Probability
Rare
Unlikely
Moderate Cost
Overrun
Likely Technical
Flaws
Very
Likely
Delay in
completion
4.3.2 Risk Response Plan
The risk response plan for the ‘Developing a Customized Finance Application’ project is given
below,
Risk Name Response
Strategy
Risk Response Plan
Technical Flaws Transfer External expert should be contacted
Cost Overrun Accept Provisional budget should be made
Delay in completion Mitigate Project Crashing should be done
4.3.3 Risk Register
The risk register for the ‘Developing a Customized Finance Application’ project is given
below,
Risk Name Risk Type Probability Impact Mitigation
Technical Flaws Technical Likely Extreme External expert should be

6PROJECT MANAGEMENT PLAN
contacted
Cost Overrun Financial Moderate Major Provisional budget should be made
Delay in
completion
Operational Very
Likely
Minor Project Crashing should be done
5.0 Work to be done
5.1 Scope of the Project
The scope of the project of ‘Developing a Customized Finance Application’ can be
divided into two sections of in scope and out of scope. The in scope items of the project are
development of the customized finance application for the organization, development of the
project plan, and system testing, implementation of the application, and reports. The out of scope
items of the project are procurement plan, contractor works, and transportation requirements.

7PROJECT MANAGEMENT PLAN
5.2 Work Breakdown Structure
The work breakdown structure for the project of ‘Developing a Customized Finance Application’ is shown below,
0
1
1.1
1.2
1.3
1.4
1.5
2
2.1
2.2
2.3
2.4
2.5
3
3.1
3.2
3.3
3.4
3.5
4
4.1
4.1.1
4.1.2
4.1.3
4.1.4
4.1.5
4.1.6
4.1.7
4.2
4.2.1
4.2.2
4.2.3
4.2.4
4.2.5
5
5.1
5.2
5.3
5.4
- Developing a customised finance application
- Initializing - Planning - Designing - Executing
- System Development - System Deployment
- Closing
- Requirement Analysis
- Documentation
- Gathering Resources
- Submitting the documents
- Project Kick off
- Outline Plan is formed
- Review of the planned outline
- Modification of the plan
- Complete Plan is developed
- Plan Approval
- Design Platform is selected
- Outline of Design is formed
- Design Simulation
- Complete Design is made
- Design Approved
- Database Integration
- User Interface is developed
- Functions are Programmed
- Alpha testing
- Black box testing
- Complete System is developed
- System Development completed
- Implementation plan is formed
- System is aligned with organizations operations
- Maintainance plan is formed
- Training to staffs
- System Deployment completed
- Development of final documents
- Sign off the documents
- Final inspection of the system
- Project is Closed
Figure 2: Project Work Breakdown Structure
(Source: Created by the author)

8PROJECT MANAGEMENT PLAN
6.0 Work Package and Schedule
6.1 Work Packages
The specific work packages of the ‘Developing a Customized Finance Application’
project are the sub projects of the project that would combine for forming the development of the
final project deliverable. The implication of the successive work packages would be helpful for
aligning the utilization of the effective implication of the operations (Mir & Pinnington, 2014).
The work packages of the project are,
‘Initializing’: The initializing is the first work package of the project of ‘Developing a
Customized Finance Application’ and it is responsible for the initiation of the project activities.
The activities included in this work package are requirement analysis, documentation, gathering
resources, and submitting the documents. The milestone for the work package is project kick off.
‘Planning’: The planning is the second work package of the project of ‘Developing a
Customized Finance Application’ and it is responsible for the development of the schedule for
project activities and forming a complete plan. The activities included in this work package are
outline plan is formed, review of the planned outline, modification of the plan, and complete plan
is developed. The milestone for the work package is plan approval.
‘Designing’: The designing is the third work package of the project of ‘Developing a
Customized Finance Application’ and it is responsible for the development of the effective
design feasible for the development of finance application. The activities included in this work
package are Design Platform is selected, Outline of Design is formed, Design Simulation, and
Complete Design is made. The milestone for the work package is Design Approved
‘Executing’: The executing is the fourth work package of the project of ‘Developing a
Customized Finance Application’ and it is divided into ‘System Development’ and ‘System
Deployment’. The activities included in system development are database integration, user
interface is developed, functions are programmed, alpha testing, black box testing, and complete
system is developed. The milestone for the work package is system development completed. The
activities included in system deployment are implementation plan is formed, system is aligned
with organizations operations, maintenance plan is formed, and training to staffs. The milestone
for the work package is system deployment completed.
‘Closing’: The closing is the last work package of the project of ‘Developing a
Customized Finance Application’ and it includes activities are development of final documents,
sign off the documents, and final inspection of the system. The milestone for the work package is
project is closed.

9PROJECT MANAGEMENT PLAN
6.2 Project Schedule
The project schedule for the project of ‘Developing a Customized Finance Application’ is shown in the Gantt chart below,
ID Task
Mode
WBS Task Name Duration Start Finish Predecessors
0 0 Developing a customised
finance application
94 days Mon 5/14/18 Thu 9/20/18
1 1 Initializing 11 days Mon 5/14/18 Mon 5/28/18
2 1.1 Requirement Analysis 2 days Mon 5/14/18 Tue 5/15/18
3 1.2 Documentation 3 days Wed 5/16/18 Fri 5/18/18 2
4 1.3 Gathering Resources 5 days Mon 5/21/18 Fri 5/25/18 3
5 1.4 Submitting the documents 1 day Mon 5/28/18 Mon 5/28/18 4
6 1.5 Project Kick off 0 days Mon 5/28/18 Mon 5/28/18 5
7 2 Planning 11 days Tue 5/29/18 Tue 6/12/18
8 2.1 Outline Plan is formed 3 days Tue 5/29/18 Thu 5/31/18 6
9 2.2 Review of the planned outline 2 days Fri 6/1/18 Mon 6/4/18 8
10 2.3 Modification of the plan 2 days Tue 6/5/18 Wed 6/6/18 9
11 2.4 Complete Plan is developed 4 days Thu 6/7/18 Tue 6/12/18 10
12 2.5 Plan Approval 0 days Tue 6/12/18 Tue 6/12/18 11
13 3 Designing 11 days Wed 6/13/18 Wed 6/27/18
14 3.1 Design Platform is selected 1 day Wed 6/13/18 Wed 6/13/18 12
15 3.2 Outline of Design is formed 3 days Thu 6/14/18 Mon 6/18/18 14
16 3.3 Design Simulation 2 days Tue 6/19/18 Wed 6/20/18 15
17 3.4 Complete Design is made 5 days Thu 6/21/18 Wed 6/27/18 16
18 3.5 Design Approved 0 days Wed 6/27/18 Wed 6/27/18 17
19 4 Executing 55 days Thu 6/28/18 Wed 9/12/18
20 4.1 System Development 37 days Thu 6/28/18 Fri 8/17/18
21 4.1.1 Database Integration 4 days Thu 6/28/18 Tue 7/3/18 18
22 4.1.2 User Interface is developed5 days Wed 7/4/18 Tue 7/10/18 21
23 4.1.3 Functions are Programmed10 days Wed 7/11/18 Tue 7/24/18 22
24 4.1.4 Alpha testing 3 days Wed 7/25/18 Fri 7/27/18 23
25 4.1.5 Black box testing 3 days Mon 7/30/18 Wed 8/1/18 24
26 4.1.6 Complete System is developed12 days Thu 8/2/18 Fri 8/17/18 25
27 4.1.7 System Development completed0 days Fri 8/17/18 Fri 8/17/18 26
28 4.2 System Deployment 18 days Mon 8/20/18 Wed 9/12/18
29 4.2.1 Implementation plan is formed3 days Mon 8/20/18 Wed 8/22/18 27
30 4.2.2 System is aligned with
organizations operations
5 days Thu 8/23/18 Wed 8/29/18 29
31 4.2.3 Maintainance plan is formed3 days Thu 8/30/18 Mon 9/3/18 30
32 4.2.4 Training to staffs 7 days Tue 9/4/18 Wed 9/12/18 31
33 4.2.5 System Deployment completed0 days Wed 9/12/18 Wed 9/12/18 32
34 5 Closing 6 days Thu 9/13/18 Thu 9/20/18
35 5.1 Development of final documents3 days Thu 9/13/18 Mon 9/17/18 33
36 5.2 Sign off the documents 1 day Tue 9/18/18 Tue 9/18/18 35
37 5.3 Final inspection of the system2 days Wed 9/19/18 Thu 9/20/18 36
38 5.4 Project is Closed 0 days Thu 9/20/18 Thu 9/20/18 37
Analyst
Documenter,Documents[1]
Project Manager
Documenter
5/28
Planner
Project Manager
Planner
Planner
6/12
Designer
Designer,Design Tools[1]
Tester,Simulation Tools[1]
Designer,Design Tools[1]
6/27
Database Developer,Database[1]
IT Engineer,UI development program[1]
Programmer,Programming Tools[1]
Tester,Testing Tools[1]
Tester,Testing Tools[1]
IT Engineer,Computer System[1]
8/17
Planner
IT Engineer
IT Engineer,Maintainance Program[1]
Trainer,Training Manuals[1]
9/12
Documenter,Documents[1]
Project Manager
IT Engineer
9/20
W T F S S M T W T F S S
Apr 22, '18 May 27, '18 Jul 1, '18 Aug 5, '18 Sep 9, '18 Oct 14, '18
Figure 3: Project Gantt chart
(Source: Created by the author)

10PROJECT MANAGEMENT PLAN
6.3 Resources of Project
The project of ‘Developing a Customized Finance Application’ is an IT project that
requires the use of the effective human and material resources for developing the final project
deliverable.
Human Resources: The human resources required in the project are analyst,
documenter, project manager, planner, designer, tester, database developer, IT engineer,
programmer, and trainer.
Material Resources: The material resources required in the project are documents,
design tools, simulation tools, database, programming tools, UI development program, testing
tools, computer system, maintenance program, and training manuals.
7.0 Budget
7.1 Detailed Budget Information
The detailed budget information for the project of ‘Developing a Customized Finance
Application’ is shown below,
Resource Name Duration/
Units
Standard Rate Cost
Analyst 16 $30.00 $480.00
Documenter 56 $50.00 $2,800.00
Project Manager 64 $100.00 $6,400.00
Planner 96 $50.00 $4,800.00
Designer 72 $65.00 $4,680.00
Tester 64 $30.00 $1,920.00
Database Developer 32 $70.00 $2,240.00
IT Engineer 216 $95.00 $20,520.00
Programmer 80 $90.00 $7,200.00
Trainer 56 $60.00 $3,360.00
Documents 2 $50.00 $100.00
Design Tools 2 $200.00 $400.00
Simulation Tools 1 $300.00 $300.00
Database 1 $700.00 $700.00
Programming Tools 1 $800.00 $800.00
UI development program 1 $600.00 $600.00
Testing Tools 2 $350.00 $700.00
Computer System 1 $1,100.00 $1,100.00
Maintenance Program 1 $500.00 $500.00
Training Manuals 1 $400.00 $400.00
Total Budget $60,000.00

11PROJECT MANAGEMENT PLAN
7.2 Budget Information
The project has been set for a budget of $60,000.00 with the human resource exhausting a
sum of $54,400 and rest of the sum of $5,600.00 is considered for material resources.
8.0 Conclusion
The report had been made for the project of ‘Developing a Customized Finance Application’ and
the final deliverable for the project was the customized finance application comprising of the
features of the accounting and finance application. The report had provided an overview of
project organization and the analysis of the requirements of the project stakeholders. The
analysis had also covered the risk management techniques like probability matrix and risk
register for developing the solution to the risk problems identified. The report had also
comprised the budgetary information and the project schedule in details.

12PROJECT MANAGEMENT PLAN
9.0 Bibliography
Binder, J. (2016). Global project management: communication, collaboration and management
across borders. Routledge.
Boud, D., Cohen, R., & Sampson, J. (Eds.). (2014). Peer learning in higher education: Learning
from and with each other. Routledge.
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Heagney, J. (2016). Fundamentals of project management. AMACOM Div American Mgmt
Assn.
Heldman, K. (2018). PMP: project management professional exam study guide. John Wiley &
Sons.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John
Wiley & Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Leach, L. P. (2014). Critical chain project management. Artech House.
Martinelli, R. J., & Milosevic, D. Z. (2016). Project management toolbox: tools and techniques
for the practicing project manager. John Wiley & Sons.
Mir, F. A., & Pinnington, A. H. (2014). Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), 202-217.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and
technology. Taylor & Francis.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and
technology. Taylor & Francis.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Snyder, C. S. (2014). A guide to the project management body of knowledge: PMBOK (®)
guide. Project Management Institute: Newtown Square, PA, USA.
Turner, R. (2016). Gower handbook of project management. Routledge.