Ensuring Cultural Sensitivity in a Construction Project

The assignment content outlines the construction project plan which aims to ensure that the project does not harm society. The project manager will take feedback from team members and resolve issues within deadlines. Change management involves defining a change vision and mission, leadership engagement, communication, organisation alignment, training, and support. A project checklist will be developed for monitoring and controlling the project. A status report template is also prepared to track daily activities. The plan includes various forms of communication, such as physical meetings, presentations, letters, and emails, to ensure that all stakeholders are informed about the project progress.

PROJECT MANAGEMENT PLAN
1

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................2
Project Background......................................................................................................................2
Project Stakeholders.....................................................................................................................2
PROJECT SCOPE...........................................................................................................................4
Project Objectives........................................................................................................................4
Project Deliverables.....................................................................................................................4
Milestones....................................................................................................................................5
Technical Requirement................................................................................................................5
Limits and Exclusion...................................................................................................................6
TIMEFRAME AND MILESTONES..............................................................................................7
Work Breakdown Structure.........................................................................................................7
Project Schedule (Gantt Chart)....................................................................................................8
Network Diagram (Critical Path Method)...................................................................................9
COST ESTIMATES......................................................................................................................11
Budget........................................................................................................................................11
RISK MANAGEMENT................................................................................................................12
PROJECT ORGANISATION AND MANAGEMENT................................................................14
Project Roles and Responsibility...............................................................................................14
Project Control...........................................................................................................................15
COMMUNICATION PLAN.........................................................................................................16
Meeting Report..........................................................................................................................16
CONCLUSION..............................................................................................................................17
APPENDIX 1.................................................................................................................................18
2

Risk Register and Matrix...........................................................................................................18
APPENDIX 2.................................................................................................................................19
Work Breakdown Structure.......................................................................................................19
Appendix 3.....................................................................................................................................20
Network Diagram.......................................................................................................................20
REFERENCES..............................................................................................................................21
3

INTRODUCTION
Purpose of the Document
The process which helps an individual in developing a proper set of understanding with the
aspects of handling things in a better way and processing the work in a systematic manner is
known as project management. Project management is one of the most crucial tasks for an
individual to be handled. It requires proper planning, bifurcation of every single activity,
distribution of work in an equal form, processing the work within the deadlines, setting
appropriate set of deadlines, finding most appropriate path to complete the work and
implementing some of the other new and innovative ideas so as to complete the work within the
deadlines (Kumaraswamy, et. al., 2017). Hence, the purpose due to which this report is
developed that this report will include information related to a construction project. Information
related to the project management activities applied in the construction project will be provided
and a trail will be made that proper and appropriate set of direction could be provided with the
help of the project could get completed within the deadlines.
Project Background
Project for a construction site of a tower is initiated which will help in providing an effective set
of services to the people. The construction of the tower which will provide free Wi-Fi to the
people available in the range of 100 meters will be completed within one month. Project
scheduling was done one month before so as to ensure that the work could get completed within
the deadlines. Activities provided in the report are starting from July as they are related to the
planning phase of the project (Cengage Lea Schwalbe, 2015). The report will help in managing
the construction project within the budget and deadline decided by the project management team.
Project Stakeholders
Stakeholders play a very vital role in managing a project as they provide sufficient amount of
support at every stage of the project. There are various numbers of stakeholders who are attached
to the project these stakeholders are the owner of the project, employees working on the
construction site, project management team, IT team, Government, customers and financial
institutions (Desmond, 2017).
4

5

PROJECT SCOPE
Project Objectives
The objective of this project is to evaluate every single aspect related to project management
tactics. It is necessary that an individual should have proper knowledge related to project
management and should have the capability to think critically and evaluate every single aspect
related to the project. The objective of this report is to develop a proper set of framework for a
construction project so that the same could get completed within the time and budget decided.
This report will provide a full proof plan for the construction project and will work as a helping
hand for the same (Kaczmarska, & Gierulski, 2015).
Project Deliverables
A project cannot be completed of a proper set of deliverables will not be included in the same. It
is necessary that all the project deliverables should be included properly in the project so that
scheduling could be done in an appropriate way. Recognizing all the project deliverables and
estimating a proper set of time for the same will help project management team in completing it
within the required deadlines. In the same manner, there are a certain set of project deliverables
which are included in the construction project of the tower (Larson, & Gray, 2016). The
deliverables identified are:
Project Initiation will be done at the initial stage of the project
Construction process will be undertaken at the next stage by the project manager
Under construction, site-work, footings, floor slap, framing and mechanical electrical which will
be taken into consideration? These are the aspects which will help in providing quality to the
project initiated by the project manager.
Then startup mobilization, procurement, administration planning will be done
Project will be started
Footings will include excavate footings, reinforce footings and place footings
6

Place Footings will include building, shop and play area (Ajilchi, & Kargar, 2015)
Following the plan as well as budget developed for the completion of the project
Closing the project, checking every single activity with the help of checklist, testing the technical
aspects related to the construction project
Terminating the project
Milestones
Developing milestones for the project helps the project management team in deciding the work
which is required to be processed. It helps in gaining information related to the work which is
required to be started on which date and when the same should get completed. Project milestones
hold the start date and the end date following which helps the project management team in
managing all the activities in a proper way. Milestones provided to every single activity will help
in the completion of the project within the required dates and will provide a solution to every
single activity (Dennis, et. al., 2015). Hence, it could be said that developing a project milestone
will provide an effective set of solution to the project management team and will show them the
path following which will help them in completing the project within the required deadlines.
Technical Requirement
Constructing a tower which will provide Wi-Fi facilities to the people available in the locality
require that all the technical aspects should be focused upon. It is necessary that proper set of
system and a control room should be attached to the tower so that satellite connection could be
maintained and services could be provided without any interruption (Desmond, 2017).
Limits and Exclusion
Limits attached with the project plan are it could be possible that the estimations could go wrong
as they are based on the prediction.
It could also be possible that the requirement of the market could get changed which will have a
huge impact on the progress of the project (Frame, 2014).
7

Customer Review
The customers available in the market require a Wi-Fi tower which could help them in managing
their internet connection. The construction process will be in the area which will not affect the
customers. On the basis of the reviews of the customers, only the project is initiated which will
help in managing their life easy and simple.
8

TIMEFRAME AND MILESTONES
Work Breakdown Structure
(Gido, et. al., 2012)
The work breakdown structure provided will help in managing all the project tasks in a proper
way. In the above image every single activity related with the construction work could be seen
(Hoyle, 2013). In the above structure bifurcation of every single activity could be seen that the
construction work will be started with which there are various tasks which will be performed by
the team, these tasks are start-up mobilization, procurement, administration and start-up testing.
Under construction work there are various aspects which will be taken into consideration these
work are site work, footing, floor slab work, the framing of the tower, managing the roof system
of the control room, finishes required to be given to the construction work, and mechanical-
9

electrical work required to be done in a tower. There are various activities which will be
performed in footing these activities are the excavation of the footing, reinforce footings and
place footing (Kaczmarska, & Gierulski, 2015). Under place footings, there are several activities
which will be performed these are building, shop and play area. This is the work breakdown
structure developed for the tower work. This will help the project management team in managing
every single activity and completing the same in an effective way.
Project Schedule (Gantt chart)
(Kerzner, 2013)
The above image is showing every single activity which will be performed so as to manage the
project. The Gantt chart of the construction project is based on the plans which are developed in
relation to the actual project (Larson, & Gray, 2016). This type of activity helps the project
management team in completing every single task within the due dates. It is necessary that all the
team members should start the project work on the date allotted to them and should try to
complete the same within the due dates so that assurance could be made that the project will be
completed within the time period required. In case if at any point project team fails to meet the
project requirements and fails to complete the task by the required date then it is required that the
10

team should immediately escalate the issues to the project manager. Communication is one of the
most important aspects in all the cases. Communicating the issue at a right time could help in
providing better solutions and will help in processing the further project work in a smooth and
subtle way (Maylor, 2012). Hence, it is necessary that the team members working on the
construction project should follow the Gantt and work accordingly so that work could get
completed within the required time.
Network Diagram (Critical Path Method)
Task 1: Project Initiation will be done at the initial stage of the project
Task 2: Under construction, site-work, footings, floor slap, framing and mechanical electrical
which will be taken into consideration? These are the aspects which will help in providing
quality to the project initiated by the project manager.
Task 3: Footings will include excavate footings, reinforce footings and place footings
Task 4: Place Footings will include building, shop and play area (Ajilchi, & Kargar, 2015)
Task 5: Construction process will be undertaken at the next stage by the project manager
Task6: Then startup mobilization, procurement, administration planning will be done
Task 7: Closing the project, checking every single activity with the help of checklist, testing the
technical aspects related to the construction project
Task8: Following the plan as well as budget developed for the completion of the project
Task 9: Project will be started
Task 10: Terminating the project
11

(Mosavi, 2014)
Critical path method is the method used for the project manager so as to gather the information
related to the most effective path which could help in completing the project requirements within
the required time (Kumaraswamy, et. al., 2017). Critical path method is used so that information
related to the earliest completion time and latest completion time could be gathered by the
project management. From the starting point to the end point activities are being bifurcated and
project requirements are being undertaken. Time taken by every single activity is critically being
recorded and various paths of completing the same activity within the earliest time are evaluated
(Cengage Lea Schwalbe, 2015). This helps the project management team in evaluating the
earliest completion time and latest completion with the help of which estimation is being done
that what are the dependencies and what is the lag time which will occur in the project.
With the help of the critical path analysis of the current construction project activities including
task 5, task 2, task 8 and task 7 is showing the critical path of the project (Ajilchi, & Kargar,
2015). The lag time which is estimated with the help of the critical path analysis for the whole
project is 19 days.
12

COST ESTIMATES
Budget
The budget of the project is one of the most important aspects attached to any project.
Developing a proper project plan and estimating the expenses which will incur in the project
helps the project management team in managing the work according to the estimates provided to
them. A budget should include all the expenses which will incur in the project with the effect of
which a proper estimation could be made and a framework for the project could be developed
(Dennis, et. al., 2015).
Expenses Amount($)
Resources and Equipment (Including
IT)
25000
Project Management Team 10000
Construction Work 5000
Labor Expenses 5000
Misc. Expenses 2000
Total 47000
(Desmond, 2017)
The above table is showing the expenses which will incur in the project. It could be evaluated
that the project will take the investment of almost $50000. Hence, the decision could be made
that the owner of the project should spend $50000 so that the construction work could get
completed (Frame, 2014). This budget will also help the project management team in
understanding that how to work and what are the expenses required to be made on which aspect.
Developing such type of budget for the project which includes the summary of all the expenses
which could incur in near future while working on the project provides the direction to every
single stakeholder attached with the project. It also helps them in making an appropriate set of
the decision so as to process the work in a smooth and subtle way (Gido, et. al., 2012).
13

RISK MANAGEMENT
Risk management helps the project management team in managing the project vulnerabilities and
provides an assurance that the project will get completed in a smooth way. Project risk
management is the aspect which requires that proper set of forecasting should be done which
could occur in near future (Hoyle, 2013). An appropriate set of decisions will be made by
applying the risk management practices at the workplace and will help the project management
team in completing the project in a smooth way.
Risk Management Plan
RISK MANAGEMENT PLAN
1. Identifying the Risk
2. Categorizing the risk
3. Evaluating the risk probability and assessing its impact on the project
4. Risk Prioritization
5. Planning the responses for each risk
6. Development of the risk management strategies
7. Monitoring the Risk Factors
8. Risk Controlling
9. Risk Assumptions with its significant impact
10. Understanding the roles and responsibilities
(Kaczmarska, & Gierulski, 2015)
The risk management plan developed will help in providing the direction to the project team of
how the risk aspects should be estimated and what are the factors required to be taken into
consideration while evaluating the risk and after evaluation of the same. Monitoring and
14

controlling are the two important factors required to be focused upon by the project management
team so that they can attain success in managing the risk factors and could ensure that the
sustainability could be obtained. The risk management plan developed will provide a direction
for managing and controlling the risk factors which could affect the construction work and all the
vulnerabilities related to the project will be removed (Kerzner, 2013).
Risk Identification
This is the section of the project which will include all the risk factors attached to the project.
Identification of the risk factors is an important task as it helps the project management teams in
developing an appropriate set of strategy with the effect of which all the risk factors could get
removed and the project could get processed in a smooth way (Kite, 2009). Therefore, various
risk factors identified are:
 Risk related to project scheduling
 Risk related to the budget of the project
 Risk related to the operations
 Risk related to the technical aspects
 Risk related to the programming of the technical aspects related to the project
Risk Analysis Matrix
Risk Impact Likelihood Composite Risk
Score
Response Type
Risk related to
project scheduling
High Very Likely 5
Risk related to the
budget of the project
High Likely 3 Moderat
e
Risk related to the
operations
High Not Likely 4 Quick
Risk related to the
technical aspects
Medium Not Likely 2 Moderat
e
Risk related to the High Likely 4 Quick
15

programming of the
technical aspects
related to the project
Material Scarcity Medium Likely 3 Quick
Availability of
Skilled Labor
Medium Likely 2 Moderat
e
Construction project
Blueprint Issues
Low Not Likely 1 Moderat
e
Budget Issues Medium Likely 3 Moderat
e
(Larson, & Gray, 2016)
The risk matrix developed will help the project management team in making a proper decision
related to the type of response required to be taken while working on the project. It is necessary
that the right decisions should be taken at the right time by the project management team so as to
ensure that the risk which could affect the project could be removed within the timeframe
required (Maylor, 2012).
PROJECT ORGANISATION AND MANAGEMENT
All the activities related to the project will be focused upon by the project management team.
The project management team working on the project will ensure that appropriate set of services
could be provided to all the stakeholders attached to the project. Managing all the operations
related to the project in an appropriate way and processing every single activity within the
required times will help the project management team in completing the work within the required
framework (Mosavi, 2014).
Project Roles and Responsibility
The project will be processed with the help of the teamwork. Teamwork will be focused upon by
the project manager so as to complete the project this will help in bringing quality to the project.
16

Assurance will be made that the team indulged in the project progress will respect the culture,
religion, and values of the team members attached to the project and ensure that the construction
project will not harm the society (Kumaraswamy, et. al., 2017).
The project manager will ensure that proper set of feedback should be taken by the team
members and their issues could get resolved within the required deadlines.
Project Control
Change Management
To manage the change vision and mission of the project will be defined in a proper way than
leadership engagement will be focused upon by the project team. After leadership engagement
communication is another aspect which will be focused upon and assurance will be made that all
the things related to the change should be communicated in a well in advance form. Organisation
alignment is another aspect which will be focused upon to manage all the changes. Training and
support is another aspect which will be focused upon and all the programs related to training and
development will be scheduled in a proper way. These are the aspects which will help in
managing change in the project (Pigott, & Hobbs, 2011).
Management Support
Management support will be provided for monitoring and controlling the project, all the aspects
related shown in the management of the project will be considered. To ensure that all the project
activities related to the project could get completed within the required deadlines and in a proper
way, a project checklist will be developed. Checklist of the project will help in providing a set
direction and will help in managing the project requirements in an appropriate way (Cengage Lea
Schwalbe, 2015).
17

Status Report
A template for the project status report is prepared which will help in keeping a track record on
every single activity of the project. The form is required to be filled each day by the project
management team so as to evaluate the progress of the report.
18

COMMUNICATION PLAN
Meeting Report
# Communication Medium Delivery
Date
Frequency
1. Communicating project deliverables
with team
Physical
Meetings
01/09/2017 Daily
2.1. Communication with Executive
sponsors
PowerPoint
Presentation
05/09/2017 Weekly
2.2. Communication with other sponsors Telephone 10/09/2017 Weekly
3. Circular related to Task Information Letter/ Circular 11/09/2017 Daily
4. Declaration of Roles and
Responsibility of each team member
Physical
Meetings
12/09/2017 One Time
5. Sharing New Information related with
Project
Physical
Meetings
20/09/2017 According to
the
requirement
6. Notification of the Merit Performance Email 25/09/2017 Weekly
7. Providing Individual Assistance Physical
Meetings
26/09/2017 Weekly
8. Letter formulation and distribution Letter/Mail 27/09/2017 Weekly
9. Feedbacks of Team Members Physical
Meetings
28/09/2017 Weekly
10. Issue Solving Physical
Meetings
30/09/2017 Weekly
(Ajilchi, & Kargar, 2015)
19

CONCLUSION
In the end, it could be concluded that every single aspect related to the project should be taken
properly into consideration. It is necessary that an appropriate set of project plan should be
developed by the project manager so that the same could get completed within the required
deadlines. It is necessary that a project management team should develop a proper budget, and
project schedule should be developed so that the same could get completed within the developed
framework and quality could be brought to the project on which the project management team is
working.
20

APPENDIX 1
Risk Register and Matrix
RISK MANAGEMENT PLAN
1. Identifying the Risk
2. Categorizing the risk
3. Evaluating the risk probability and assessing its impact on the project
4. Risk Prioritization
5. Planning the responses for each risk
6. Development of the risk management strategies
7. Monitoring the Risk Factors
8. Risk Controlling
9. Risk Assumptions with its significant impact
10. Understanding the roles and responsibilities
Risk Matrix
Risk Impact Likelihood Composite
Risk Score
Response
Type
Risk related to
project scheduling
High Very Likely 5
Risk related to the
budget of the
project
High Likely 3 Modera
te
Risk related to the
operations
High Not Likely 4 Quick
Risk related to the Medium Not Likely 2 Modera
21

technical aspects te
Risk related to the
programming of
the technical
aspects related to
the project
High Likely 4 Quick
APPENDIX 2
Work Breakdown Structure
22

Appendix 3
Network Diagram
23

REFERENCES
Ajilchi, B. and Kargar, F.R., (2015). Prediction of job stress among employees through the
dimensions of time management skills by managers. Indian Journal of Science and Technology,
8(34), 1.
Cengage Lea Schwalbe, K., (2015). Information technology project management. Cengage
Learning.
Dennis, A., Wixom, B., Tegarden, D. and Seeman, E. (2015). System analysis & design.
Hoboken, NJ: Wiley.
Desmond, C. (2017). Project management tools-integration with other tools of the
organization. IEEE Engineering Management Review, 45(1), 19-20.
Frame, J. (2014). Project Management Tools and Techniques: A Practical Guide. Project
Management Journal, 45(4), 4.
Gido, J., 1945, & Clements, J. P. (2012). Successful project management (5th ed.). Mason, OH:
South-Western Cengage Learning.
Hoyle, P. (2013). Characteristics Influencing Project Management Office (PMO) Structure
Adoption in the Supply Chain and Logistics Industry: A Quantitative Study of Self-Report
Surveys and PMBOK Factors. SSRN Electronic Journal, .4-7.
Kaczmarska, B. and Gierulski, W. (2015). Innovation Map in the Process of Enterprise
Evaluation. Key Engineering Materials, 669, 497-513.
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Kite, A. (2009). The Fact-Finding Process Review Model: Remedying Fact-Based Constitutional
Challenges on Federal Habeas Corpus Review. Thomas Jefferson Law Review, 31(2), 351-392
Kumaraswamy, M., Mahesh, G., Mahalingam, A., Loganathan, S., & Kalidindi, S. (2017).
Developing a clients’ charter and construction project KPIs to direct and drive industry
improvements. Built Environment Project And Asset Management, 7(3), 253-270.
24

Larson, E. W., & Gray, C. F. (2016). Project management: The managerial process. McGraw-
Hill/Irwin.
Maylor, H. (2012). Beyond the Gantt chart:European Management Journal, 19(1), 92-100.
Mosavi, A. (2014). Exploring the roles of portfolio steering committees in project portfolio
governance. International Journal Of Project Management, 32(3), 388-399.
Pigott, D. and Hobbs, V. (2011). Complex knowledge modelling with functional entity
relationship diagrams. VINE, 41(2), 192-211.
25