Project Management Plan Template

This Project Management Plan Template is free for you to copy and use on your project and within your organization. It includes project scope, milestone list, schedule baseline, change management plan, communications management plan, cost management plan, procurement management plan, project scope management plan, schedule management plan, and more.

PROJECT MANAGEMENT PLAN TEMPLATE
This Project Management Plan Template is free for you to copy and use on your project
and within your organization. We hope that you find this template useful and
welcome your comments. Public distribution of this document is only permitted
from the Project Management Docs official website at:
www.ProjectManagementDocs.com
PROJECT MANAGEMENT PLAN
<PROJECT NAME>
COMPANY NAME
STREET ADDRESS
CITY, STATE ZIP CODE
DATE

TABLE OF CONTENTS
INTRODUCTION.................................................................................................................................2
PROJECT MANAGEMENT APPROACH................................................................................................2
PROJECT SCOPE................................................................................................................................2
MILESTONE LIST..............................................................................................................................2
SCHEDULE BASELINE AND WORK BREAKDOWN STRUCTURE.........................................................3
CHANGE MANAGEMENT PLAN.........................................................................................................5
COMMUNICATIONS MANAGEMENT PLAN........................................................................................5
COST MANAGEMENT PLAN..............................................................................................................6
PROCUREMENT MANAGEMENT PLAN..............................................................................................7
PROJECT SCOPE MANAGEMENT PLAN.............................................................................................7
SCHEDULE MANAGEMENT PLAN.....................................................................................................7
QUALITY MANAGEMENT PLAN........................................................................................................9
RISK MANAGEMENT PLAN.............................................................................................................10
STAFFING MANAGEMENT PLAN.....................................................................................................10
RESOURCE CALENDAR...................................................................................................................10
COST BASELINE.............................................................................................................................11
QUALITY BASELINE.......................................................................................................................12
SPONSOR ACCEPTANCE..................................................................................................................13
1

INTRODUCTION
The project that is undertaken for this project management plan is manufacturing of a new
product. The product that will be managed through this project management plan is formulation
of toothpaste. The new product development consists of 7 steps involved in it that consists of
idea generation, Development, Feature specification, Launch, Testing, idea screening, as well as
evaluation. This report consists of project management plan for the formulation of toothpaste.
There is project scope defined in this report along with the approach of project management. The
milestone associated within the project is defined in the project. This report also consists of work
breakdown structure with the project cost and the project budget for completing the project. This
project plan also shows the schedule of the project and network diagram of the project. The
resources associated with the project are also detailed in the cost schedule. There is a plan of
scope management, plan of cost management, plan of change management for the project, plan
of procurement management, plan for quality management, plan for communication
management, and risk management, cost baseline, plan for staffing management, and the quality
baseline of the project.
PROJECT MANAGEMENT APPROACH
The project management approach that can be used for this project of toothpaste formulation is
agile methodology all the processes for completing this project is done in a parallel way. As the
project is a long term project, agile is the best approach of project management that can be used
for the project. Agile method of project management consists of characteristics and concepts
such as adaptability, speediness, and responsiveness. Agile methodology breaks down the project
in many sprints and for the formulation of toothpaste, the project needs to be divided in to small
sprints and thus agile is the appropriate approach for successfully completing the project.
PROJECT SCOPE
The scope of the project is to schedule the project according to the time and budget fixed for the
project. For executing the formulation of toothpaste, the time of project that is estimated is five
years and the cost of the project is estimated to be in between $1,000,000 to 1,500,000.
The work breakdown structure of the project is also considered as the scope of the project along
with the plan for change management, plan for risk management, communication plan, and plan
for quality management.
MILESTONE LIST
The milestones associated with the project is the tasks that takes zero duration for completing
and is important activity of the project. The milestone in a project represents sequence of project
of all the events in the project. The milestones for the current project undertaken is shown in the
table below. There are three milestones associated with the project. For changing the milestone
in a project, the developer needs to select a task in a project and set the duration of the project as
zero.
Task Name Duration Start Finish
Project Sign In 0 days Thu 28/05/20 Thu 28/05/20
Finalizing Product Design 0 days Wed 31/03/21 Wed 31/03/21
Final Submission of Project Report 0 days Fri 15/03/24 Fri 15/03/24
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SCHEDULE BASELINE AND WORK BREAKDOWN STRUCTURE
Work breakdown structure is the main deliverable of the project that helps in organizing the
work of a project so that the processes can be managed. The deliverables of the project in the
hierarchy is executed in the project team.
The dictionary of the document is detailed in the information that consists of deliverables,
scheduling as well as activity that are included in the work breakdown structure. The dictionary
of WBS mainly describes all the components on WBS with the milestones, activities, project
scope, resources, quality, resources, and deliverables that are included in the project. WBS
dictionary is used to meet the scope of the project in many number of ways.
Schedule baseline is a project schedule which is agreed by the stakeholders of the project before
the starting of the project. The schedule baseline is fixed and is not changed at any cost. All the
tasks are to be followed accordingly that are set in the project schedule and the baseline marked
with a tick sign states that the tasks are already completed without any delay.
The below picture shows the schedule baseline with some completed tasks and the work
breakdown structure of the project undertaken.
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Figure 1: Schedule baseline of the project
(Source: Created in MS Project)
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Figure 2: Work Breakdown Structure of the project
(Source: Created in MS Project)
CHANGE MANAGEMENT PLAN
The change plan includes of some set of steps that can be followed for establishing change
management plan in a project. Change management plan helps in managing the change process
in the project. It also ensures that the budget remain in control, satisfying the project schedule,
project scope, resources and the communication in the project. The steps in change management
process are discussed below:
1. Requirement for Change Request process flow: In this step, the need of change is stated by the
teammates of the project and all members of team needs to agree on the project.
2. Form of Change Request and log of change management: All the data elements in a project
team are to be defined that are needed to be changed in a Change Request form and in the log
maintaining the Change Management.
3. Evaluate the change and authorize the change request: For evaluating as well as prioritizing
the change request, the change priority and the type of the change is to be defined and is to be
considered. The change requests in a project gets evaluated using the priority and the description
related to them. After that the status of the change request is assigned against each change in the
project.
COMMUNICATIONS MANAGEMENT PLAN
The Communication management plan is environment of the performance of the organization
that includes expectations and culture. The organization’s performing its processes, procedures,
lessons learned, as well as consists of historical records. The first approach that is taken for
establishing communication management plan is the stakeholder identification. The stakeholder
analysis of this particular project are
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After analyzing the project stakeholders, there is a communication plan included in the project.
The communication plan includes the communication type, Description, the frequency of
communication, participants of the project, format of communication, owner of communication
and the deliverable of communication. The communication included in the formation of
toothpaste project is described below:
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Name Title Contac
t
Communicati
on
Vehicl
e
Comment
s
Olivia CEO xxx-
xxx-
xxxx
xxx-xxx-xxxx xxx-
xxx-
xxxx
xxx-xxx-
xxxx
Amelia - Director xxx-
xxx-
xxxx
xxx-xxx-xxxx xxx-
xxx-
xxxx
xxx-xxx-
xxxx
Isla Production
Planner xxx-
xxx-
xxxx
xxx-xxx-xxxx xxx-
xxx-
xxxx
xxx-xxx-
xxxx
Ava Production
Manager xxx-
xxx-
xxxx
xxx-xxx-xxxx xxx-
xxx-
xxxx
xxx-xxx-
xxxx
Olivia Quality
Assessment
Manager
xxx-
xxx-
xxxx
xxx-xxx-xxxx xxx-
xxx-
xxxx
xxx-xxx-
xxxx
Amelia Maintenanc
e Manager xxx-
xxx-
xxxx
xxx-xxx-xxxx xxx-
xxx-
xxxx
xxx-xxx-
xxxx
OLIVER Researcher xxx-
xxx-
xxxx
xxx-xxx-xxxx xxx-
xxx-
xxxx
xxx-xxx-
xxxx
HARRY Engineers xxx-
xxx-
xxxx
xxx-xxx-xxxx xxx-
xxx-
xxxx
xxx-xxx-
xxxx
GEORG
E
Market
Analyst xxx-
xxx-
xxxx
xxx-xxx-xxxx xxx-
xxx-
xxxx
xxx-xxx-
xxxx
NOAH Sales
Manager xxx-
xxx-
xxxx
xxx-xxx-xxxx xxx-
xxx-
xxxx
xxx-xxx-
xxxx
JACK Product
Designer xxx-
xxx-
xxxx
xxx-xxx-xxxx xxx-
xxx-
xxxx
xxx-xxx-
xxxx

Communication
Type
Description Frequency Format Participants/
Distribution
Deliverable Owner
Weekly Status
Report
Project
Management
Plan
Four times a
week In Person
Project Sponsor,
Team and
Stakeholders
Status on
project
schedule
Production
Manager
Weekly report
Risk
Management
Planning
Weekly In Person Project Team
Updated
Action
Register
Production
Manager
Communication can be conducted in various form. Meetings can be held, communication can be
done by email, and there might be informal communication that the project stakeholders might
conduct while carrying out the project.
COST MANAGEMENT PLAN
The plan included in cost management includes the estimation of the project, allocation of the
project, and the process how the cost can be controlled in a project. The configuration of the
project cost plan is most essential parts in the planning phase and then effectively serves as the
safety net which guarantees the cost of the project. The plan of cost management analyzes the
project cost and fund and the process to control the project cost.
The plan included in cost management consists of precision level, measurement level, thresholds
control, performance measurement, and formats of the report.
PROCUREMENT MANAGEMENT PLAN
The plan of procurement management includes the items that are to be procured in a project and
all approaches needed for managing all vendors included in a project. There are many specific
areas of procurement process. The processes involved in the plan of procurement management
are
 Initiating the request
 Developing the Requirements
 Authority purchase
 Review for bidding
 Approval of the requests
 Flowchart consisting of procurement process
 Contract given for responsibility
 Contract given for closure requirements
The roles and the responsibility section describes the different roles in a project that have
different connection included in procurement management.
PROJECT SCOPE MANAGEMENT PLAN
The plan for scope management that is defined in a project management is considered as a
process and does not have different process related to scope management. The plan of scope
management consists of scope planning, execution of the project, control of all the processes
related to the project. The scope management mainly tries to achieve the scope of the scope of
the project, tools that are required to accomplish the scope of the project, all environmental
factors needed to accomplish the project scope. The scope of the project are controlled as well as
managed throughout the life cycle of the project.
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SCHEDULE MANAGEMENT PLAN
The below table shows the schedule that is determined for plan included in project management.
The plan of schedule management is basically a process which establishes the policies,
documentation, as well as the procedures that are included for planning, managing, developing,
controlling as well as executing the process. The main benefit included in the plan of schedule
management is to provide proper guidance along with proper direction about how the project
schedule can be managed in the project.
Task Name Duration Start Finish
Toothpaste Formulation 1306 days Fri 15/03/19 Fri 15/03/24
Project Management 127 days Fri 15/03/19 Mon 9/09/19
Project Management Plan 22 days Fri 15/03/19 Mon 15/04/19
Scope of the Project 25 days Tue 16/04/19 Mon 20/05/19
Scheduling the Project 10 days Tue 21/05/19 Mon 3/06/19
Risk Management Planning 35 days Tue 4/06/19 Mon 22/07/19
Change Management Plan 35 days Tue 23/07/19 Mon 9/09/19
Procurement Management Plan 35 days Tue 4/06/19 Mon 22/07/19
Schedule Management Plan 35 days Tue 4/06/19 Mon 22/07/19
Project Analysis 188 days Tue 10/09/19 Thu 28/05/20
Analyzing the Project
Management Plan 40 days Tue 10/09/19 Mon 4/11/19
Meeting with Stakeholders 28 days Tue 5/11/19 Thu 12/12/19
Finalizing the Budget 36 days Fri 13/12/19 Fri 31/01/20
Finalizing the Project Schedule 34 days Mon 3/02/20 Thu 19/03/20
Requirement Specifications 32 days Fri 13/12/19 Mon 27/01/20
Project Summary 50 days Fri 20/03/20 Thu 28/05/20
Project Sign In 0 days Thu 28/05/20 Thu 28/05/20
Product Design 219 days Fri 29/05/20 Wed 31/03/21
Establishing the Characteristics of
the Toothpaste 36 days Fri 29/05/20 Fri 17/07/20
Developing the Packaging Design 37 days Mon 20/07/20 Tue 8/09/20
Developing the Prototype Process
of Packaging 29 days Wed 9/09/20 Mon 19/10/20
Redesigning the Process 40 days Tue 20/10/20 Mon 14/12/20
Modifying the Prototyping Process 35 days Tue 15/12/20 Mon 1/02/21
Preparing base Manufacturing
Design 42 days Tue 2/02/21 Wed 31/03/21
Finalizing Product Design 0 days Wed 31/03/21 Wed 31/03/21
Product Marketing 350 days Thu 1/04/21 Wed 3/08/22
Initiation Phase 185 days Thu 1/04/21 Wed 15/12/21
Gathering the Market 25 days Thu 1/04/21 Wed 5/05/21
8

Information
Identify low cost Marketing
Opportunities 39 days Thu 6/05/21 Tue 29/06/21
Conducting Technical Review 34 days Wed 30/06/21 Mon 16/08/21
Reviewing the Legal Laws 62 days Tue 17/08/21 Wed 10/11/21
Documenting the Trademark
Usage 25 days Thu 11/11/21 Wed 15/12/21
Performance and Evaluation
Phase 165 days Thu 16/12/21 Wed 3/08/22
Updating the Financial analysis 35 days Thu 16/12/21 Wed 2/02/22
Performing Marketing Analysis 15 days Thu 3/02/22 Wed 23/02/22
Risk Analysis with Marketing 15 days Thu 24/02/22 Wed 16/03/22
Identifying the Customers 60 days Thu 17/03/22 Wed 8/06/22
Evaluating product life cycle 40 days Thu 9/06/22 Wed 3/08/22
Product Sales 157 days Thu 4/08/22 Fri 10/03/23
Commercial Sales 25 days Thu 4/08/22 Wed 7/09/22
Trail Plan of Sales 35 days Thu 8/09/22 Wed 26/10/22
Identifying sales Strategies 12 days Thu 27/10/22 Fri 11/11/22
Secure Commitment of Customer 15 days Mon 14/11/22 Fri 2/12/22
Confirm Sales and Marketing 24 days Mon 5/12/22 Thu 5/01/23
Conduct Internet Sales 26 days Fri 6/01/23 Fri 10/02/23
Reviewing the Legal issues 20 days Mon 13/02/23 Fri 10/03/23
Manufacturing of Product 232 days Mon 13/03/23 Tue 30/01/24
Confirming the Product
Specification 25 days Mon 13/03/23 Fri 14/04/23
Developing Requirements of
Manufacturing Process 10 days Mon 17/04/23 Fri 28/04/23
Evaluating the Contract
Manufacturing 28 days Mon 1/05/23 Wed 7/06/23
Identifying the long Term
Production 33 days Thu 8/06/23 Mon 24/07/23
Recalculating the product
economics 21 days Tue 25/07/23 Tue 22/08/23
Quality Testing 30 days Wed 23/08/23 Tue 3/10/23
Confirming the Product Safety 32 days Wed 4/10/23 Thu 16/11/23
Determining the post-sale process 29 days Fri 17/11/23 Wed 27/12/23
Conduct Review 24 days Thu 28/12/23 Tue 30/01/24
Closing the Project 57 days Thu 28/12/23 Fri 15/03/24
Detailed Analysis of Findings 18 days Wed 31/01/24 Fri 23/02/24
Conclusion 16 days Thu 28/12/23 Thu 18/01/24
Recommendations 15 days Mon 26/02/24 Fri 15/03/24
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Final Submission of Project
Report 0 days Fri 15/03/24 Fri 15/03/24
QUALITY MANAGEMENT PLAN
The plan related to quality management in a project helps to guide the project manager as well as
helps the personnel of all projects that execute all the quality of the project and the assure the
quality of the project. The main aim planning for quality management is describing all qualities
in a project that can be managed through the project life cycle. This includes project deliverables
and the processes of the project. There are few components of quality management process that
are listed below:
 Project processes and project deliverables
 Quality Standards of project deliverable
 Customer Satisfaction
 Activities of Quality Control
 Quality Standards of the processes
 Stakeholders Expectations
 Activities related to Quality Assurance
RISK MANAGEMENT PLAN
For every plan of project management, there is always a plan of risk management associated with
the project. All project have risks involved and it is necessary to manage all the risks in a project.
A risk management plan is to managing a document step by step as per the instructional
document. The plan includes identifying as well as anticipating the scenarios that puts a project
to risk and then finds many ways to find solution for the risk. There are many elements and
attributes that are involved in risk plan, those are: process, budget, role as well as
responsibilities, Work breakdown structure, risk register, reporting the structure and the risk
categories involved in the project.
STAFFING MANAGEMENT PLAN
All the employees in a project have different work to do and that is the reason that is included to
develop a staffing management plan. The management plan allows maximum productivity as
well as feedback that includes in a staff management plan. This is a document which explains
different human resources that are required in the project having staff management and the
employees involved. This plan allows the project to manage different teams for completing the
tasks efficiently and effectively. The plan of project management creates showcase to some
particular goals as well as particular project deadlines included in different tasks.
RESOURCE CALENDAR
Resource Name Type Max. Units Std. Rate
CEO Work 100% $20.00/hr
Director Work 100% $19.00/hr
Production Planner Work 200% $18.00/hr
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Production Manager Work 200% $17.00/hr
Quality Assessment Manager Work 100% $17.00/hr
Maintenance Manager Work 200% $17.00/hr
Researcher Work 200% $15.00/hr
Engineers Work 200% $10.00/hr
Market Analyst Work 200% $10.00/hr
Sales Manager Work 200% $8.00/hr
Product Designer Work 100% $5.00/hr
Labors Work 500% $3.00/hr
Toothpaste making Raw materials Work 100% $500.00/hr
Equipment Work 100% $1,000.00/hr
Packaging Raw Materials Work 100% $500.00/hr
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COST BASELINE
Task Name Cost
Toothpaste Formulation $1,000,664.00
Project Management $62,968.00
Project Management Plan $6,688.00
Scope of the Project $7,600.00
Scheduling the Project $3,040.00
Risk Management Planning $14,560.00
Change Management Plan $14,560.00
Procurement Management Plan $6,160.00
Schedule Management Plan $10,360.00
Project Analysis $66,512.00
Analyzing the Project Management Plan $5,760.00
Meeting with Stakeholders $8,736.00
Finalizing the Budget $19,584.00
Finalizing the Project Schedule $0.00
Requirement Specifications $18,432.00
Project Summary $14,000.00
Project Sign In $0.00
Product Design $59,824.00
Establishing the Characteristics of the Toothpaste $16,416.00
Developing the Packaging Design $6,512.00
Developing the Prototype Process of Packaging $5,104.00
Redesigning the Process $18,240.00
Modifying the Prototyping Process $6,160.00
Preparing base Manufacturing Design $7,392.00
Finalizing Product Design $0.00
Product Marketing $86,128.00
Initiation Phase $42,568.00
Gathering the Market Information $5,000.00
Identify low cost Marketing Opportunities $7,800.00
Conducting Technical Review $6,800.00
Reviewing the Legal Laws $16,368.00
Documenting the Trademark Usage $6,600.00
Performance and Evaluation Phase $43,560.00
Updating the Financial analysis $9,240.00
Performing Marketing Analysis $3,960.00
Risk Analysis with Marketing $3,960.00
Identifying the Customers $15,840.00
Evaluating product life cycle $10,560.00
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Product Sales $41,448.00
Commercial Sales $6,600.00
Trail Plan of Sales $9,240.00
Identifying sales Strategies $3,168.00
Secure Commitment of Customer $3,960.00
Confirm Sales and Marketing $6,336.00
Conduct Internet Sales $6,864.00
Reviewing the Legal issues $5,280.00
Manufacturing of Product $663,008.00
Confirming the Product Specification $14,400.00
Developing Requirements of Manufacturing
Process $124,560.00
Evaluating the Contract Manufacturing $1,792.00
Identifying the long Term Production $6,600.00
Recalculating the product economics $87,360.00
Quality Testing $10,080.00
Confirming the Product Safety $10,752.00
Determining the post-sale process $5,800.00
Conduct Review $401,664.00
Closing the Project $20,776.00
Detailed Analysis of Findings $7,632.00
Conclusion $6,784.00
Recommendations $6,360.00
Final Submission of Project Report $0.00
QUALITY BASELINE
This a baseline that can be created in a project management that defines staring point of project
plan of the project. This indicates the fixed reference for measuring as well as comparing the
progress of the project.
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SPONSOR ACCEPTANCE
Approved by the Project Sponsor:
___________________________________________ Date:____________________
<Project Sponsor>
<Project Sponsor Title>
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