Project Management: Relocation a family from Queensland to Perth

This paper discusses the project management plan for relocating a family from Queensland to Perth within a budget of $15,000. It includes a milestone plan, task list, Gantt chart, adjustments made in the schedule, and personal reflection.

Running head: PROJECT MANAGEMENT
Project: Relocation a family from Queensland to Perth
Name of the Student
Name of the University
Author’s Note

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PROJECT MANAGEMENT
Table of Contents
1. Overview................................................................................................................................2
2. Assumptions and criteria that are used for preparing the milestone list................................2
3. Project milestone plan............................................................................................................3
4. Project list of tasks.................................................................................................................3
5. Gantt chart..............................................................................................................................3
6. Adjustments that are made in the schedule............................................................................3
7. Personal reflection..................................................................................................................8
Bibliography.............................................................................................................................10
Appendices...............................................................................................................................12
Appendix 1: Milestone plan.................................................................................................12
Appendix 2: List of tasks and the person who is responsible..............................................13
Appendix 3: Gantt chart for indicating the flow of tasks.....................................................14

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1. Overview
The paper mainly showcases on the family who wants to move from Queensland to
Perth as Jeff who is family head has got appointment as a Marketing Director in one of the
organizations of Perth. Jeff wants to move to Perth along with this wife “Kelly” and two
children Will and Lexie. It is found that the present house n Queensland needs to be vacated
by 20th January whereas the new house of Perth where Jeff will move along with his family
will be commenced on 27th January. As the children’s of Jeff have to attain school on 31st of
January and as they does not have any relatives in Perth therefore they want to move to the
new house as soon as possible. Moreover, the assumed budget for the project will be $15,000
and it is necessary for the project managers to complete the relocation within the specified
amount successfully.
2. Assumptions and criteria that are used for preparing the milestone list
It is identified that there are number of assumptions as well as criteria that are
required to be consider in order to prepare the milestone plan as well as the task list of the
project are generally illustrated below:
Resources: The required resources for the purpose of relocation will be easily
available as per the assumption. The human resources as well as other facilities which are
necessary for relocating the entire family of Jeff to the new city. The availability of resources
are considered to be beneficial as due to the presence of the resources, the work of the project
and get completed within the expected time.
Cost: As per the assumption of the project manager, the relocation project must be
successfully get completed within the budget $15,000. Completion of the project within the
assumed budget is considered to be necessary in order to avoid the various types of financial
challenges as well as issues that can occur due to the problem budge overflow.

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PROJECT MANAGEMENT
Infrastructure: The project manager assumes that the children off Jeff will be able to
attend their school on 31st of January which one of the important priority as the new
apartment in Perth will be commenced by 27th of January and thus it is assumed that the
family can be easily relocate to their new apartment.
Task distribution: It is assumed that the activities that will be required to be
executed or successfully completing the relocation project must be distributed to the project
stakeholders as per their experience and work capability. Equal work distribution will be
beneficial as it will not put pressure on any of the project stakeholder who are engaged with
the project.
3. Project milestone plan
The project milestone plan that is mainly developed for the project is reflected in
Appendix 1.
4. Project list of tasks
The project list of tasks with the responsible person is reflected in Appendix 2.
5. Gantt chart
Refer to Appendix 3 in order to get the information regarding flow of tasks that are
used for relocation of the family.
6. Adjustments that are made in the schedule
It is found that as the last date of vacating the present house of Jeff is 20th January
however the date for the commencement of the new house is on 27th January therefore it is
very much necessary to crash the schedule of the project so that the commencement of the
new house will be done by 20th January so that the relocation of the family can be done
without any problem. Therefore, the changes that are required to be done are reflected below:

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Adjustment in the schedule: In order to finish the commencement of the project
earlier, it is quite necessary for the project managers to crash the schedule of the project so
that the commencement of the new apartment will be done within 20th of January and thus
the family will not face any type of issues in relocating from one place to another.
Adjustment in the budget: Due to the changes that are done in the schedule of the
project, it is analyzed that some change within the budget of the project is also done which is
generally reflected in the table that is provided below.
Adjustment in the project resources: In order to make the commencement of the
new apartment earlier, the stakeholders who are mainly involved with the project needs to be
engaged within the project also after their shift hours giving their 200% so that the activities
can be completed within short time period.
Changes in hotel rent: As the commencement of the new apartment will be done by
20th January therefore the family does not need to shift to the hotel and therefore the money
that is required for the purpose of hotel can will get saved.
The changes which are generally done within the schedule is reflected in different
colour in the table that is provided below. It is analyzed that due to the changes that are made
within the schedule of the project, it will be commencement of the new apartment will be
done within 20th of January and thus the family will not face any type of issues in relocating
from one place to another.
WB
S
Task Name
Duratio
n
Start Finish
Predeces
sors
Resource
Names
Cost
0 New schedule
with
adjustment
22 days Wed 02-01-
19
Wed 23-
01-19
$14,968.0
0

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for relocation
of the family
1 Initiation 5 days
Wed 02-01-
19
Sun 06-01-
19
$0.00
1.1
Developing
the initial plan
for relocation
1 day
Wed 02-01-
19
Wed 02-
01-19
Kelly & Jeff $0.00
1.2
Identifying
proper date for
re-location
1 day
Thu 03-01-
19
Thu 03-01-
19
2 Kelly & Jeff $0.00
1.3
Consult
about
relocation with
the planner
1 day Fri 04-01-19
Fri 04-01-
19
3 Kelly & Jeff $0.00
1.4
Date
confirmation
2 days
Sat 05-01-
19
Sun 06-01-
19
4 Kelly & Jeff $0.00
M1
Milestone
1: Completing
the initial plan
0 days
Sun 06-01-
19
Sun 06-01-
19
5 $0.00
2 Planning 4 days
Mon 07-01-
19
Thu 10-
01-19
$3,840.00

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2.1
Identifying
the project
activities
1 day
Mon 07-01-
19
Mon 07-
01-19
6 Event Planner $960.00
2.2
Making
schedule for
relocation
1 day
Tue 08-01-
19
Tue 08-01-
19
8 Event Planner $960.00
2.3
Planning
for the
contingency
1 day
Wed 09-01-
19
Wed 09-
01-19
9 Event Planner $960.00
2.4
Allocating
the required
resources
1 day
Thu 10-01-
19
Thu 10-01-
19
10 Event Planner $960.00
M2
Milestone
2:Getting
approval
0 days
Thu 10-01-
19
Thu 10-01-
19
11 $0.00
3
Pre-
relocation
activities
8.5 days
Fri 11-01-
19
Sat 19-01-
19
$7,140.00
3.1
Hiring
packers and
movers
1 day Fri 11-01-19
Fri 11-01-
19
12 Kelly & Jeff $0.00
3.2
Packing
the necessary
belongings
1 day
Sat 12-01-
19
Sun 13-01-
19
14
Packers[200%],
Packaging
Cost[1]
$2,700.00
3.3 Selling the 1.5 days Sat 12-01- Sun 13-01- 14 Event $2,880.00

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items that are
not needed
19 19 Planner[200%]
3.4
Getting
pre-mortgage
2 days
Sun 13-01-
19
Tue 15-01-
19
16
Kelly & Jeff,
Mortgage
Cost[1]
$1,560.00
3.5
Keeping
Copious Notes
1 day
Tue 15-01-
19
Wed 16-
01-19
17 Kelly & Jeff $0.00
3.6
Applying
for the school
2 days
Wed 16-01-
19
Fri 18-01-
19
18 Kelly & Jeff $0.00
3.7
Relocation
to the old
apartment
1 day Fri 18-01-19
Sat 19-01-
19
19 $0.00
M3
Milestone
3:Vaacting the
old house
0 days
Sat 19-01-
19
Sat 19-01-
19
20 $0.00
4
Post
Relocation
4.5 days
Sat 19-01-
19
Wed 23-
01-19
$3,988.00
4.1
Moving to
hotel until
commencemen
t of new house
0 days
Sat 19-01-
19
Sat 19-01-
19
21 $0.00
4.2
Arriving to
the new house
1 day
Sat 19-01-
19
Sun 20-01-
19
23 Kelly & Jeff $0.00
4.3 Receiving
items that are
0.5 days Sun 20-01- Sun 20-01- 24 Movers,
Transportation
$3,388.00

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PROJECT MANAGEMENT
needed 19 19 Cost[1]
4.4
Unpacking
and shifting
commodities
1 day
Mon 21-01-
19
Mon 21-
01-19
25 Packers $600.00
4.5
Aligning
day-to-day
activities
2 days
Tue 22-01-
19
Wed 23-
01-19
26 $0.00
M4
Milestone
4: Project
closure
0 days
Mon 21-01-
19
Mon 21-
01-19
26 $0.00
7. Personal reflection
After conducting the project of relocation, I have achieved proper experience and
skills of handling project effectively by making the required changes within the project. The
skills and knowledge which I have got from this particular project will act as a guidance for
me and will help me in handling the project effectively. The strategies of change management
that needs to be used for changing the needed changes within the project without making any
delay within the schedule of the project. Moreover, principles of project management are
generally used for making assumptions for the project and based on the assumptions, the
entire project of relocation has been accomplished successfully. In addition to this, I have
understood that alignment of stakeholders towards the goals as well as project objectives is
necessary for successfully completion the work of the project. Moreover, with the help of this
project, I am capable of increasing my skills in change management and gained knowledge
about how to handle the changes within the project. Thus, it is analyzed that the skills that I

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have got with the help of this project will be beneficial for me in the future when I will
handle projects.

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PROJECT MANAGEMENT
Bibliography
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Appendices
Appendix 1: Milestone plan
Milestone Completion date
Milestone 1: Completing the initial plan Sun 06-01-19
Milestone 2:Getting approval Thu 10-01-19
Milestone 3:Vaacting the old house Sun 20-01-19
Milestone 4: Project closure Tue 29-01-19

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Appendix 2: List of tasks and the person who is responsible
Figure 1: List of tasks and the person who is responsible
(Source: Created by Author)

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Appendix 3: Gantt chart for indicating the flow of tasks
Figure 2: Gantt chart
(Source: Created by Author)