Project Management - Project

This report provides a project management plan for event management, including budgetary information, timescales, objectives, key staff, stakeholder analysis, work breakdown structure, Gantt chart, and risk register.

PROJECT MANAGEMENT - project
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Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................3
Budgetary information................................................................................................................3
Timescales...................................................................................................................................3
Objectives....................................................................................................................................3
Key staff......................................................................................................................................4
Stakeholder analysis....................................................................................................................4
Work Breakdown Structure.........................................................................................................6
Gantt Chart..................................................................................................................................7
Risk Register...............................................................................................................................9
Report to the Sponsor, Direction of operations.........................................................................12
A. Need for quality leadership on the project...........................................................................12
CONCLUSION..............................................................................................................................13
REFERENCES..............................................................................................................................14
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INTRODUCTION
Project management plan is define as the process in which effective steps and proper
planning take place before starting the project work (Kerzner, 2017). Along with this manager is
responsible to keep the track of operations of project and effectively deal with the problems or
issues taking place while performing the project work. The primary objective of the project
development plan is to focus on the result or outcomes of the project so that if anything goes
wrong then corrective measures can be taken. Project management plan is basically a guideline
which has all the steps and activities which are essential to achieve the project in desirable and
effective manner. This report is based on project management which includes budgetary
information regarding event management. Furthermore it includes timescale, objectives, staff,
different approaches and shareholders analysis.
MAIN BODY
Budgetary information
The budget for improving and renovating laboratories and computer labs of Imperial
College of London is approximately £50,000. Furthermore there are various different activities
taking place in carrying the project effectively and also helping in improving the interior of
university so that effective knowledge must be provided to students (Kerzner, 2018).
Timescales
The time scale required for working on this project will be duration of 6 months
approximately. After focusing on the condition of computer labs and renovating them there will
be need to provide new advance technology knowledge and understanding to all staff members
and students.
Objectives
The objective of the project is as follow-
 To provide better facilities and services to students for effective ways of learning
 To focus on the brand image of university with the use of new technological based
laboratories and computer labs
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Key staff
The directors of the university are the one who make decisions related to the ongoing
project of renovation. The key members involved in this project are professional experts in event
management. This will help the management in carrying the work in effective manner and also to
manage various task with the motive to enhance the technology level within the university
(LARSON and GRAY, 2018).
Stakeholder analysis
When the project is of large organisation then their will be many people involved in
carrying the project work in effective and efficient manner. There focus is on completing the
project within set time duration. The project include team of internal people who are responsible
for project completion. A stakeholder analysis is defined as the process in which individuals are
identified within the organisation who has the skills and abilities to perform the project related
work and this is done before starting of project. Furthermore for making things simple and easy
groups are been formed according to the level of interest, skills and participation of individuals
in the activities of project. The effective communication skills helps in directing the stakeholders
and make them understand the project. The key players of the project are the stakeholders as they
are one who has to face direct impact of the activities and operations of projects. This is one of
the most convenient and simple way to manage the tactics related to project and formulate new
and effective strategies for successful completion of project. Motivation is one of the major
factor as it provides support in completion of task on time. For effective results in the project one
should focus on hiring small stakeholders as they have the skills and abilities to derail the project
(Levy, 2018). In order to avoid confusion and for maintaining records a stakeholder register is
been prepared which contains the daily activities and tasks related to projects. Furthermore the
list helps in identifying the stakeholders who are part of the project. Whereas the list of various
stakeholders are listed below who are part of the project and helped in achieving the desire
results-
 Executives are the stakeholders who belong to parent organisation, including the power
sponsor. The customers who are paying sum amount for the products and services are the
deliverables.
 The project team who is responsible for the production of products and services.
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 Members of the technical department are responsible for providing expert advice to the
workers and regulate the resources used in the project.
 Financiers of the project are lenders, creditors and investors
 Suppliers are responsible for providing external products and services
 Approval from government so that project can start and must be abide by legal laws and
regulations.
 Local communities and boards are responsible for approving project delivery.
 Union negotiate is responsible for focusing and implementing better working condition
and to regulate the payment for project teams.
The main focus is on developing QA higher education within the university so that
students would be able to improve and enhance their learnings, by refurbishing the teaching
rooms (Lientz and Rea, 2016). Furthermore it also helps in providing excellent working
environment to the staff members and also to the students so that they can focus on using latest
technology for better understanding and learning. The stakeholder analysis in this context is
describe as follow-
 Students- The students are the one who has direct impact of the changes which are made
in the laboratories and computer labs through the project work. On the other hand it is
been conducted for their benefit only that it they would be able use latest technology for
improving and enhancing their learning abilities. The focus of the un9iversity is to
prepare students for future and they would be able to do their work in effective manner
and able to mange different tasks and activities (Lock, 2018).
 Staff members- With the advancement in the technology focus is to improve to improve
the learning methods so staff members and teachers need to have proper knowledge about
it. After having proper knowledge and understanding they would be able to teach and
guide students in effective and better manner. Furthermore the improvement and
renovation of the infrastructure of the laboratories and computer labs provide better
working environment to the staff members and they would be able to carry their work
more effectively and efficiently. This is one of the greatest opportunity available with the
teachers where they would be able to use different type of technologies and focus on
optimum utilization of the available resources. It also help in increasing and enhancing
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the satisfaction level of staff members within the organisation and also help in retaining
the skilled and capable staff members.
 Customers- These are those people who uses the facilities and services provide by the
organisation. These are one of the most important stakeholders as they contribute major
in the revenue of the organisation. Hence it is the responsibility of the management to
focus on providing effective services as various facilities to its potential customers with
the motive to retain them and to attract more number of customers (Martens and
Carvalho, 2016).
 Community- Regarding communities it has been identified that university should focus
on providing better learning to the students in order to prepare them for future that is
make them talented and skilled so that they would be able to carry its future operations
effectively.
 Government- This is another important stakeholder group which has the power to control
the activities and actions taken by the organisation. With the due approval of the
government the organisation would be able to carry its business operations effectively in
the marketplace. The main objective of the university is to improve and enhance its
education system by offering high technology based knowledge and skills to its students.
Furthermore this will help in increasing the brand image of the university and attract
large number of potential customers to take admission in the university. This is helpful
for the government that is university will able to increase its revenue and will give more
fund to government in form of tax. These amounts are used by government for the well
fare purposes and for the betterment of the society (Martinelli and Milosevic, 2016).
Work Breakdown Structure
A work breakdown structure is developed with the motive to establish a common
understanding for the project scope. This is commonly known as the hierarchical description
where proper information is been provided which is necessary for the competition of the
deliverables of the project. The first two levels in the work breakdown structure are responsible
for developing the set plans which helps in proper explantation of the scope of the project. At
various subsequent levels there are set of nodes and parent nodes which help in providing clear
view of the project as it collectively represent the scope of the project. The various factors are
been evaluated with the motive to minimise the impact of risk and reduce the changes of failure
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of the project. By forming contact and taking guidance with all the people involved in project
that is from planners, implementers, etc regarding with need to be done for better results and to
meet the expectation from work breakdown structure. The criteria for understanding and
measuring the presence and effect of work based structure are explained below-
 All the task and activities taking place must be properly defined and their must be defined
start date and end date of the project.
 The work description and the structure of work breakdown must be properly understand
by the people involved in the project work.
 The task assigned must be used as effective tool of communication where it helps in
comparing the obtained results with the desired results.
 The elements of the work breakdown should be structured with the proper project control
and proper documentation work.
The work breakdown structure for the project is explained by the following structure. The
activities involved in the WBS are planning, programming, furniture, costing of computer
laboratory, etc. Its the responsibility of the project manager to focus on developing effective
plans with the motive to organise event properly and to carry the activities which includes formal
ceremony, various opportunities for staff and many more (Portny, 2017).
Gantt Chart
This is defined as the process in which activities which are to be performed are break into
parts and according to the skills and capabilities of the workers the work is assigned which need
to be competed on the time. It is based on time that is time scale project. The time duration allot
to complete the project is of 6 months. The top of the chart describes the time frame required to
complete the task and the left side of the chart describes the activities and the task to carry the
project effectively.
Activities
 Planning and programming
 Architect and engineering design fees
 Costing of computer laboratory
 Construction cost
 Furniture, fixtures and equipments
 Financing cost
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Risk Register
Descriptio
n of risk
Likelihood
of the risk
taking
place
Impact of
risk take
place
Security
based on
the impact
and the
likelihood
Person
responsibl
e for
managing
the risk
Mitigating
action
Contingen
t action
Progress
on action
Purpose of
the project
and needs
are not
well
defined
Medium High High Project
Sponsor
Responsib
le for
completin
g the
business
case and
must
ensure that
the
purpose of
the project
is clearly
defined.
Provide
the project
board with
the
analysis of
the risk of
runaway
costs.
The
project
must be in
written
with all
the points.
Design of Low High High Project The scope Proper Design for
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the project
and
deliverabl
e
definition
is
incomplet
e
Sponsor of the
project is
deigned
and proper
detail of
the
workshop
must be
provided
and the
input of
the subject
matter
expert is
consider.
documenta
tion work
is done
and all the
high risk
elements
are been
removed
from the
project
scope
(Rivera
and
Kashiwagi
, 2016).
workshops
are
scheduled
No control
over staff
priorities
Medium Medium Medium Project
manager
The
Sponsor is
responsibl
e for
providing
the
overview
of the
project to
the
workers
involved.
The date
for the
competitio
n of the
Escalate to
the
project
sponsor
and bring
in back up
resource.
Business
case must
be provide
to the
board for
approval
in written.
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project
must be
defined so
that
effective
steps must
be taken
by team
mates so
that
project get
completed
on time.
Consultant
or
contractor
Medium High High Project
manager
Responsib
le for
including
late
penalties
in the
contact
document.
Build the
effective
time
according
to the
schedule
for the
completio
n of
project in
Escalate to
the project
sponsor
and the
contact
manager.
Designing
workshops
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effective
manner.
Financial
risk
High High High Project
Sponsor
All the
business
cases must
be
evaluated
properly
and the
most
suitable
one must
be selected
by the
organisati
on.
The focus
is on the
effective
use of the
available
resources
so that
operations
can be
performed
in
effective
manner.
The layout
of the
project
must be
provided
to higher
authorise
for
approval.
Report to the Sponsor, Direction of operations
There are set of various activities which need to be performed in order to complete the
project effectively and efficiently. The management of the university is planning to have the
grand event for the launch of the project. The university basically want to celebrate the
completion and success of the project. The project manager is considering the fresher's week to
schedule the event (Rowe, 2020).
A. Need for quality leadership on the project
The focus is on developing and implementing the effective leadership skills in order to
complete the project successfully. The project manager and the leader are responsible to see the
progress of the project and ensure that activities are carried in effective manner and the chances
of failure are less. By establishing effective communication and monitoring the activities and
task they would be able to complete the project on time.
Comparison of PRINCR2, Agile and waterfall methodologies
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A project management is the effective process in which activities take place in steps so
that project work can be manage properly.
Prince 2 is one of the effective project management methodology whereas Agile and
Waterfall are the development approaches with different principles and processes. By doing this,
project manager has a proven framework, guiding principles and standardised templates.
Agile development approach is used by the organisation because it is more efficient due
to presence of software. With its implementation company would be able to transform its
business process and make changes according to project management. This approach also
delivers working software more quickly to the customers, making it ideal for projects in which
speed is of the essence (Young, 2016). Another advantage in agile is the concept of continuous
improvement and focusses on reducing wastage.
Waterfall development project- It is one of the traditional and liner approach in which
team focus on understanding the project rather than software. It is one of the expensive method
as the developer do not produce work software for customers. The advantage of following this
method will be that tasks and activities are completed on time.
CONCLUSION
From the above report it has been concluded that project management helps the
organisation in utilizing their resources in an efficient manner so that it can achieve its
organisation goals and increase its profitability it helps the business to plan its strategies
according to the market demand so that its sell can be increased in the market and more profit
can be generated.
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REFERENCES
Books & Journals
Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring
and monitoring project performance. John Wiley & Sons.
Kerzner, H., 2018. Project management best practices: Achieving global excellence. John Wiley
& Sons.
LARSON, E.W. and GRAY, C.F., 2018. Project management: the managerial process.
McGraw-Hill.
Levy, S.M., 2018. Project management in construction. McGraw-Hill Education.
Lientz, B. and Rea, K., 2016. Breakthrough technology project management. Routledge.
Lock, D., 2018. Project management. Routledge.
Martens, M.L. and Carvalho, M.M., 2016. The challenge of introducing sustainability into
project management function: multiple-case studies. Journal of Cleaner
Production. 117. pp.29-40.
Martinelli, R.J. and Milosevic, D.Z., 2016. Project management toolbox. John Wiley & Sons,
Incorporated.
Portny, S.E., 2017. Project management for dummies. John Wiley & Sons.
Rivera, A. and Kashiwagi, J., 2016. Identifying the state of the project management
profession. Procedia Engineering.145. pp.1386-1393.
Rowe, S.F., 2020. Project management for small projects. Berrett-Koehler Publishers.
Young, T.L., 2016. Successful project management. Kogan Page Publishers.
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