Fundraising Exhibition Project Proposal

The assignment is a project proposal for a fundraising exhibition aimed at contributing to the community project 'Recycling Waste'. The proposal covers essential aspects of APM (Associates for Project Management) and follows SMARt guidelines. It includes stakeholder analysis, management, and communication planning, providing detailed information on how to communicate with stakeholders and manage the project's execution.

Project Management

TABLE OF CONTENTS
INTRODUCTION...........................................................................................................................1
CHARITY NAME...........................................................................................................................2
OBJECTIVES..................................................................................................................................2
STAKEHOLDER ANALYSIS MANAGEMENT:.........................................................................2
COMMUNICATION AND INFORMATION MANAGEMENT:.................................................4
CONCLUSION................................................................................................................................6
REFERENCES................................................................................................................................7

INTRODUCTION
Project management can be defined as application of the process, methods, knowledges,
skills and experiences for achievement of the objectives of projects. The present project I in the
name of “Recycle - Protect the environment- Improve community lives” is a innovation
related with recycling of the old plastic waste and turning the same into furnitures items and
other household usable things. The same are displayed for online sales and in exhibitions at city
hall to raise funds. The innovation and ideas is base on dual thought of environmental projection
as well as making the communities a better place to live with enhancing the quality of life. The
aim of this project is to raise funds with as this will directly assist in investment on the project
and future activities for improvement of the condition of both human lives as well as the
environment. The projects is initiated with a view of raising funds so that it can be invested in
future activity of collection and recycling of the plastic waste and converting them into furniture
items. In past a small innovation was done in this regard as it was a success. The benches ad
tablas made are still in the certain parks and community centre of the city.
The present project proposal is made to raise funds oft the community project of
“Recycling waste”. This community project is working in a direction of collecting and recycling
the plastic wastes and sale them in the local community. The local government support this
community project but so far due to the lack of funds the project have not yet achieved the
heights of success which it deserves to attain. The funds so raise will be contributed to the
community project engages in recycling of the plastic wastage and converting the shames in
useful furniture (What is project management?, 2018). The furniture so made is donated to the
orphanages, school educational institutions as well they are placed in the parks and vicinities.
The main of the community project is to make an environment a better place to live and
motivating the people to make sustain the environment and the vicinity more healthy.
The project proposal is made with taking into consideration the APM that is project
performance Management (PROJECT PLANNING, DELIVERY, AND CONTROLS, 2018). In
making this proposal for the projects on online selling the plastic furniture made form old pascal
waste and to exhibit the same in city hall is prepared with coherences and preciseness with
taking into consideration the scope, quality, risk, schedules, budgets, resources about the projects
and its implementation.
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For the present proposal two of the heading discussed are the stakeholder Analysis
management which defines the potential stakeholders who can contributor funds for the
community project of “Recycling waste”, by coming to the exhibition. The another heading is
Communication and informational management where the information related with
environmental protection,community project and the present project will be given to motivate
and influence every one attending the exhibition to contribute some funds.
CHARITY NAME
“Recycling waste”
OBJECTIVES
Specific To raise fund by conducting exhibition in city hall, displaying the
furniture made recycle old plastic waste.
Measurable To raise a minimum amount of £50000 for locals, governments as well
institution and organisation working in the direction of environmental
protection.
Attainable To sell the furniture from recycled old furniture on online platform to
attract a larger mass.
Realistic To protect the community and environment from harmful effect of non
degradable plastic waste.
Timely To raise the funds in a time of 15 days.
STAKEHOLDER ANALYSIS MANAGEMENT:
This is an important technique for identification of the stakeholder and analysing their
needs and requirements to attract and motivate them to contribute fund in the recycling project.
The stakeholders for the present project are the individuals, organisation, institution and NGOs
whose interests may be affected and results in execution and completion of the present project.
The stakeholder analysis and management process for the present project involves:
 Identification of all potential stakeholders: This is the step where the individuals,
institution and organisation are recognised who can be potential investors or parties from
whom funds can be raised (Stakeholder analysis, 2018). The potential stakeholders or the
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present project are identified as the community people , local government authorities, key
business tycoon in the area, the locals. The grants and funding opportunists through
certain foundations and institutions are also identified which are ASDA foundation
which gives grants in UK for transformation of communities and improvising the lives of
people and communities. The Community sustainable Energy program which invests in
the projects for improvising communities lives. The Sita trust makes physical
improvements to community leisure facility. The UK community Foundation helps the
individuals, families, entrepreneurs, companies, charitable trusts and public sector bodies
connect with, support and invest in their local communities right across the UK.
 Documenting the requirements and motivation of stakeholders: the communities and
people are interested in recycling of their plastic waste given and production of furniture
for the same which can utilised for enhancements in the status of community as well as
lives of people. The local governments is motivated by the overall objectives of the
protects as this will tune in betterment of the environment as well the local area. The trust
and foundation who provides grants and funds to such projects are highly interest in the
projects which emphasis on community improvement.
 Assessing and analysing stakeholders interest and influences: The Communities, local
peoples and local government have main interest in making the plastic waste into useful
products which can benefits them as well the society as a whole. Moreover, the ASDA,
Community sustainable Energy program, the Sita trust all are influences by the projects
which are doing anything for development and improving the lives of the community.
On the other hand, UK Community foundation is interested in supporting and investing
in local projects which are directed towards making the society and environment a better
and health place to live in (What is Stakeholder Analysis?, 2018). the present project
propels fits to the interest and influence of all the stakeholder so there are huge chances
and possibility that all the stakeholder will contribute to raise the funds more than the
stipulated limit of fundraising.
 Managing the expectation of stakeholders: The expectation of the people, locals,
government and community will be managed by presenting them the effective utilisation
of the funds and showing them when and where the plastic furniture so made is placed.
How effectively the children in schools and Penelope in the vicinity are motivated to
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recycle the plastic waste as well as influences to protect the environment. The
foundations and institution who will be called to attain the exhibition will be presented
with sample of plastic furniture (Colvin, Witt, and Lacey, 2016). The budgets to show
when and where the funds are used to build a trust factors so they get highly motivated to
invest in the project.
 Taking Actions: With determined the list of potential stakeholders, analysis their
requirements and the factors which they are interested in and from which they get
influenced. The plans are made as which information must be presented to whom and
how theirs decision to contribute funds can be influences. The foundation will be
presented with facts and fights and reports of the contribution made the community
projects. Moreover, the decision of the locals community and governments can be
influenced by stating the condition the environments as well the contribution made which
they have seen and they are aware of.
With the above stakeholder analysis the interest and attraction factor of all stakeholder
has been identifies which may give funds for the project for recycling of the plastic waste and
converting the same in useable and durable furniture. With this strategic view about the human
and institutional landscape, and relationship between the different stakeholders and issues they
care abut the most are determined (Mok, Shen and Yang, 2015). With this preposed projects
surly the funds of £50000 will be generated for the community project which then can be used
in the recycling of the plastic waste and making the furniture to be used by education
institution, community and locals.
COMMUNICATION AND INFORMATION MANAGEMENT:
With effective communication, marketing strategy the projects can share and
communicate significant and relevant information it its stakeholders as well other who get
effected by this project. A well conceived communication plan is essential for the success of the
project to raise the funds for the community project. The main component of this plan includes
the case for support, campaign brochure and publicity plans which will create awareness about
the project, its value to the community, to environment and the financial need which is essential
for the community project. With communication the mission of the project and stating the
purpose of the fundraiser project a trust is created, the donor will be reassured that donation will
go to the good use. Three elements for communication and information which are essential:
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Means of communication: The stakeholder and the people need to be communicate
effectively about the fundraiser project as to prove them significant information about the
project so that they visit the exhibition (Navimipour and Charband, 2016). The means the
communication method must be decided upon as to how to contact the local, government and
the foundations. The public will be presented with the advertisements and pamphlet, bill broads.
The government authorities and foundation members will be presented with the information
about the fundraiser by personal invitation and inviting them to attain the exhibition.
Frequency of communication: This means how many times dan how the stakeholder
and public will be communicated about the information of fundraising exhibition. This means to
communicate with both stakeholder as well in the team as well. This includes the planing the
dates for entire fundraising campaign in advance, this will make sure that the team is
communicating regularly and the stakeholders are being invited and informed timely.
The delivery of communication: This is an essential aspect of commination the
information which is defined as the way and manner in which the message is delivered (Liu, Hull
and Hung, 2017). The champion posters must also be formed in innovative way that attract all
form the community and willing to come to the fundraiser exhibition.
Information to be communicated: This is important aspect of the communication plan
which means the message and information which is required to be presented to people and
stakeholder who will attain the fundraising exhibition. The information that will be
communicated before the exhibition is the time, date, venue and purpose of the exhibition, in the
exhibition harmful effect of plastic waste on the environment. The nature and implementation of
the community project, “” recycling waste will be defined. More over the positive and significant
effect of the initiative of the project on community as well on environments making both a better
place to live will be communicated.
With an effective communication plan more people can be invited and attracted to
attain the fundraiser exhibition. The commination plan is prepared after taking into consideration
the factors like budgets that is how much to be expended on brochure, invitations, pamphlets etc.
Along with this is will also be decided on that how the communication will work and the channel
and who will be responsible for communicating.
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CONCLUSION
The above project proposal is related with conducting a fundraising exhibition to
contribute the funds raise in the community project under the mane of “Recycling waste”. The
proposal is made with taking into consideration all the essential aspect of APM. The objectives
have been defined as per SMARt guidelines. Further the two hedging related with the planning,
implementation and execution of the projects discussed are stakeholders Analysis managements
and communication and information management. In the in first heading the potential
stakeholder are identified and their interest and influences have been determined, in the second
one the significant information and the ways and ,manner of communication have been defined.
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REFERENCES
Books and Journals
Colvin, R. M., Witt, G. B. and Lacey, J., 2016. Approaches to identifying stakeholders in
environmental management: Insights from practitioners to go beyond the ‘usual
suspects’. Land Use Policy. 52. pp.266-276.
Liu, M., Hull, C. E. and Hung, Y. T. C., 2017. Starting open source collaborative innovation: the
antecedents of network formation in community source. Information Systems
Journal. 27(5). pp.643-670.
Mok, K. Y., Shen, G. Q. and Yang, J., 2015. Stakeholder management studies in mega
construction projects: A review and future directions. International Journal of Project
Management. 33(2). pp.446-457.
Navimipour, N. J. and Charband, Y., 2016. Knowledge sharing mechanisms and techniques in
project teams: Literature review, classification, and current trends. Computers in Human
Behavior. 62. pp.730-742.
Online
What is project management?. 2018. [Online] Available Through:
<https://www.apm.org.uk/resources/what-is-project-management/>.
PROJECT PLANNING, DELIVERY, AND CONTROLS. 2018. [Online] Available Through:
<https://www.wbdg.org/project-management>.
Stakeholder analysis. 2018. [Online] Available Through:
<https://www.pmi.org/learning/library/stakeholder-analysis-pivotal-practice-projects-
8905>.
What is Stakeholder Analysis?. 2018. [Online] Available Through: <https://project-
management.com/what-is-stakeholder-analysis/>.
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