Project Management Name of University Author: PM 1 1PM Project Report Structure and Format

Running head: PM
Project Management
Name of Student
Name of University
Author Note

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PM
Table of Contents
Introduction..........................................................................................................................2
1. Background......................................................................................................................2
2. Cost and Schedule Tracking Methodology......................................................................3
3. Project Reports: Structure and Formats...........................................................................4
4. Project Governance Meeting: Frequency........................................................................6
5. Format and Structure of Project Report...........................................................................7
Conclusion...........................................................................................................................8
References............................................................................................................................9

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PM
Introduction
The undertaken report aims in development of the execution plan for Installation of solar
projects in East Timor. The project deals with working on a village lighting scheme that would
enable the entire village community in making use of solar energy for performing the different
kinds of household works. The project has been proposed and the major planning and scheduling
works for the project has already been completed. However, currently, Kate finds it important to
impose an easy method of tracking the project progress. Kate wants to check the progress of
project by reporting the basic process of project governance. A regular project summary should
provide Kate with a detailed knowledge of the project reporting and the project monitoring
process. The project of installation of a solar panels in East Timor is a complex project as it deals
with installation of the solar panels in the entire East Timor Region. Therefore, effective tracking
of the schedule and the cost requirements of the project is important (Too and Weaver 2014).
The undertaken report deals with discussing the background context of the project and
suggesting a correct method for tracking the cost and the schedule of a particular project. The
report will further discuss the format of reports, frequency of project governance and structure of
project report that will be circulated among the project team.
1. Background
The planning procedure of the ATA project is completed and the plan for execution of
the project has been formalized. Therefore, it is critical for Kate to enforce proper process of
monitoring and controlling the undertaken project. It is necessary to identify the type of
information that Kate needs to provide to the stakeholders and the CEO so that they get an idea
of the progress of the project.

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PM
Kate would monitor and control the progress of the project by tracking the actual project
performance. Kate will supervise the actual works performed in the project and will link it to the
planned work. If the actual work and the planned work matches, it can be said that the project is
being executed as per the plan. On a contrary if the actual project work does not matches the
planned work, the project needs to be put to scanning. For monitoring and controlling the project,
Kate might appoint a project supervisor who will supervise the project progress and generate
regular progress report that can be shared with the project stakeholders.
The stakeholders of the project needs to remain assured that the Est Timor project is
being executed as planned. This will increase the stakeholders’ involvement and engagement
with the project. The data or the information that needs to be provided to the stakeholders
include the progress report that will be developed by the project supervisor (Kerzner 2017). The
progress report that will be prepared during project supervision will provide the stakeholders
with an idea of the works that are executed in the project (Kerzner 2018). The progress report
will be prepared in English and can be prepared in other languages as well as per the requirement
of the stakeholders. The progress report will contain the briefings of the project progress along
with the issues that the project might face.
2. Cost and Schedule Tracking Methodology
There are a number of procedures that can be considered for tracking the cost and the
schedule of the East Timor project. It is necessary to have an accurate project estimate along
with a robust project budget to deliver the project as per plan. On setting up of a realistic project
budget, it is necessary to track if the cost and the schedule of the project is managed correctly