Project Management - Report

This report discusses the relevant project management monitoring and controlling phase and presents an end of project evaluation report. It focuses on the establishment of a store of bamboo bicycles and the challenges faced during the project execution.

Project Management – Report
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CONTENTS
Project Management – Report.........................................................................................................1
Contents...........................................................................................................................................2
INTRODUCTION...........................................................................................................................3
MAIN BODY..................................................................................................................................3
Discuss the relevant project management monitoring and controlling phase.............................3
End of project evaluation report..................................................................................................4
CONCLUSION................................................................................................................................8
REFERENCES................................................................................................................................9
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INTRODUCTION
The project management is defined as the way through which a person actually organises
as well as manage the resources which are necessary for accomplishment of project. This involve
appropriate application of techniques, skills, tools and knowledge over the project in order to
timely completion of project. The project management involves five phases such as initiating,
planning, execution, monitoring & controlling and closing (Bucero and Englund, 2015). The
current project is based on establishing a store of bamboo bicycle that are designed as per the
demand of customers. This report involves the monitoring and controlling phase of the project
executed earlier. along with this it also present the end of project evaluation project to determine
what went right, what not, things that get changed within plan etc. to present overall summary
and experience through the project (Tereso and et. al., 2019).
MAIN BODY
Discuss the relevant project management monitoring and controlling phase
The monitoring and controlling is one among the crucial stage of a project management
which consists of several cations to be taken to ensure that project get accomplished in effective
manner as planned at the time of planning process. This involves activities like identification of
issues identified after implementation of project, risks that get arise and deploying the risk
mitigation strategy by totally controlling over the actions that are planned to execute for
mitigation of risk. The main reason behind executing this stage within project management is to
ensure that the risk involve within the project can be identified and taking up corrective actions
so that such issues can be eliminated for completing the project (Eskerod and Jepsen, 2016).
Within managing and controlling face the actual performance of project is compared with the
planed one which help in determining the gap between the performance and reason behind it. this
allow the project manager to take up right decision for dealing with the issue.
In context of current project which is about opening of Bamboo bicycle store, there are
certain issues which has been found through the project. These includes the manufacturing of
bicycle as per the need and demand of consumers (Padalkar and Gopinath, 2016). So, for dealing
with this issue an analysis of sale pattern was performed with the past record of last weeks which
help in identifying the assumed demand for the bamboo bicycles. With the help of this it can be
monitored by the project manager that how the demand flows in market so that product remains
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in stores always. Additionally, for controlling this situation of out of stock, a regular assessment
of bicycle demand will be analysed so that this issue can be mitigated.
Despite of this other issues that identified through project execution are completing all
the tasks of a given project in timely manner within set deadlines and to working errors from
unskilled workers (Lock, 2016). This in turn not only increased the time taken by work of the
project rather also increasing the cost of the company. For dealing with the issues the appropriate
timeline was created for keeping the each individual clear about the deadline they have to
complete their work. This help in guiding them to perform actions along with time assigned to
them so that things get accomplished on timely manner. Other than this a regular on the work
training was given to the workers so that they become able to develop their skills and can be
understand more practically the way they have to perform work. This in turn help in improving
their skills and learn how to enhance the quality of their work. So, by monitoring the learning
nad development of the workers for production of bamboo bicycle the quality was controlled and
maximum outcome in term of sale has been achieved.
End of project evaluation report
This report was about opening up of a bamboo bicycle stores for designing, delivering and
creating the bicycles as per the demand of customers in order to make them satisfied with the
offering of the stores. this project ensures to bring up with such a plan where the customers have
the power in their hand where they can demand for the type of deign of a bicycle they want and
they get it designed by the bamboo bicycle stores (Kerzner and Kerzner, 2017). This help the
entrepreneur in entering in penetrating into the market in short span of time and at the same time
get loyalty and satisfaction among the customers which provide with more word of mouth
publicity. This project was planned over some objectives to be accomplished through this, which
includes,
 The main objective behind conducting this study is to offer high quality bicycles to the
market base with setting up a bamboo bicycle stores.
 To create unique design bicycles which attract more customers to the stores which are
designed with bamboo that remains main source of attraction.
These was the objective over which project was assigned to me that is to develop a store of
uniquely designed product (Borkovskaya, 2018). This project remains successful as this involve
a new product i.e. bicycles which was designed with the bamboo tree that remains a piece of
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attraction for people around who move from front of the store. This help in making this project
more successful. So, its new concept over designing the bicycle was remain successful project
for me. Other than this its approach to design the bicycle as per the demand and need of
customers also act as way to make more and more customers get attracted toward it and trying
out the product.
This project brings up several kinds of learning to me which will surely benefit me in
future when I again assigned with a project to be conducted. This project help me in enhancing
my knowledge in term of several area that are covered within a project and help in performing
the project in accomplishing it on timely manner (Lientz and Rea, 2016). This report help me a
lot in learning about the way a project get accomplished while considering the concern of
stakeholder. Additionally, also help in determining how to prepare risk register, work breakdown
structure, project initiation project etc. which all support in accomplishing the project in effective
manner while avoiding the any kind of risk that can affect the quality of project and increase its
cost. Other than this I also learnt about the ways in which the risk is to bifurcate to develop
actions to perform as per the severity of its impact on project activities such as mitigation
strategy, pre action, post action and contingency (Ramazani and Jergeas, 2015). This was an
unexpected thing about which I was not aware earlier. Other than this I was also benefited to
develop my skills as a project manager where I learnt the skill of team management, time
management, monitoring the tasks and ensuring its accomplishment as per planned. This will
support me in developing my knowledge and expertise in this area with which I can perform well
better in future projects and be able to achieve my targets.
The scope of project was decided to be a wide where the designs of bicycles are prepared
as per the demand of customers. But as the project scope was wide it become difficult to manage
with the original scope decided for the project. As each individual is different in term of their
design pattern and demand which in turn make it difficult for preparing each time a bicycle with
new design which is also time taking and increasing the cost of the projects (Walker, 2015).
Additionally, the owner of the store doesn’t have much skilled workers so it can be said that at
starting the project was as per the scope decided i.e. designing the bicycle as per the customers
demand. but as the time passes it getting more difficult for the store owner as well as the worker
to meet up with daily new demand for design of customers. This in turn taking the project out of
the decided timeline and also at the same time budget which was assigned for the project. This is
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so because for creating new designs about each bicycle this make the task for difficult for the
workers which take more efforts and time of their along with certain additional resource for
developing the design demand by the customers. Addition to this the increase in time also lead
the increasing the expense of the project and cross the budget decided for performing this
particular project.
As the things are getting more complicated with the planned prepared earlier i.e.
providing the more customised product using bamboo tree as per the demand and design
presented by customers (Garton and McCulloch, 2012). A slight change has been made within
the plan, where some set of design are prepared as per the demand get by customer at the starting
of project. By having some number design within the store it was decided to present the new
customers with those deign and ask them to choose from them only which will further designed
from them. Other than this it was also added to plan that the performance of workers will be
evaluate on regular basis to determine the requirement for improving skill and area where it is
needed. After gathering full information regarding the area of improvement the training session
was planned to organise for worker if they won’t be able to cover up their weakness with the
help of task assigned to them. This bring up the positive effect over the project as by taking up
this step I become able to reduce the extra time as well as cost taken for completing the task
involve with project related with the designing of bicycle and also help in increasing the
efficiency of task performed by the workers (Demirkesen and Ozorhon, 2017). As it reduced the
burden of worker as they now have to design bicycle as per some set design instead of changing
it on regular basis due to varying demand of customers. This not only increased the complication
for the employees in performing work but also increase the cost and time of the project. So, by
setting up certain designs of the bicycle the cost and time of the project can be reduced and at the
same time with the repetition of work the efficiency of worker get enhanced.
This project brings a greater experience for me and I become able to learn several new
things with the help of this project. This support me in enhancing my skills, expertise and
knowledge base within project management practices. Throughout this project I was required to
interact with my team members on regular bases and guide them over the work to be performed.
This in turn help me in enhancing my communication skills as by regularly working over this I
become able to improve my skills which supported me in making me capable of presenting my
views and information in right manner. Other than this I also being able to improve my team
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working skills which was not much good earlier but this project taught me several trick and ways
about how to manage work effectively with team. From this project I have learnt that planning
plays a significant role in directing the actions performed toward the aim of project nada los help
in accomplishing it on timely manner (Meredith, Shafer and Mantel Jr, 2017). But on the other
side I learnt that for ensuring that plan works effectively a regular evaluation of the project
activities and plan must be performed so that gaps or errors can be removed. While working with
the project everything run smoothly that is from performing planning, to arrange resources,
starting execution of plan, setting up store and designing the bicycle as per the demand of
customers. These were planned very well and I also become able to execute all these tasks in
effective manner. But as the time passes, we found it difficult for the designing all the bicycle as
per the demand of customers which in tur not only increasing the time in producing it but also
increasing the cost of the operation. Si this was the part which do not went well and require an
instant change within the plan formed for the project execution. Another thing that was not going
well while execution of project was that the workers that are arranged for the project to design
the bicycle was not much skilled or experience which in taking up more time to perform their
work and at the same time also undertaking several mistake which is increasing the cost of
production. Hence, I want to present some recommendation for future project, while being a part
of such project it is essential for the project manager to first determine the skills nod capability of
the workers who are involve in the project and must focuses toward involving skilled employees.
But in case when the skilled workers are not available, then in such case the project manager
must also add a point for training or skills enhancement in budget to keep the scope for
developing skill of worker and ensuring better outcome in return.
There are several risks that are involved within the project but the essential which can
affect the overall project was about increasing cost of the project (Papke-Shields and Boyer-
Wright, 2017). This I found earlier before it actual started representing it through the outcome.
As when I was observing the worker while designing the bicycle using bamboo, I came to know
that they are not much skills and also have less developed to handle such as vast project. As they
are making several mistakes which are increasing the time duration, but as the mistake are so that
can also leads to damage of available raw material or increase the wastage then I was sure that it
will definitely increase the cost of project and cross the budget line. So, I make changes in the
plan and provide them with the similar designs to make which they already created once. This
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constant repetition of the work allows them to realise the mistake they are undertaking which
reduced the error repetition (Turner, 2017). This was the risk which is unavoidable but this
action helps me in minimising the risk which remain very much helpful in managing the risk and
ensuring better execution of work.
CONCLUSION
From the above presented report it can be summarised that for effective accomplishment
of project appropriate managing of its activities and practices are required to be managed
effectively. This remains crucial for a project manager to perform a proper planning for
completing a project before actually executing it. Other than this for ensuring that each action
planned for the project runs smoothly, the project management must perform regular monitoring
and controlling of the project which support in identifying nay gap or deviation within the
planned and actual performance. So, by gathering information from this improvement can be
made over the overall performance which in turn further help in improving the quality of work
and final outcome of the project.
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REFERENCES
Books & Journals
Bucero, A. and Englund, R.L., 2015, October. Project sponsorship: Achieving management
commitment for project success. Project Management Institute.
Demirkesen, S. and Ozorhon, B., 2017. Impact of integration management on construction
project management performance. International Journal of Project Management, 35(8),
pp.1639-1654.
Eskerod, P. and Jepsen, A. L., 2016. Project stakeholder management. Routledge.
Garton, C. and McCulloch, E., 2012. Fundamentals of technology project management. MC
Press, LLC.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Lientz, B. and Rea, K., 2016. Breakthrough technology project management. Routledge.
Lock, D., 2016. Project Management in Construction. Routledge.
Meredith, J.R., Shafer, S.M. and Mantel Jr, S.J., 2017. Project Management: A Strategic
Managerial Approach. John Wiley & Sons.
Papke-Shields, K.E. and Boyer-Wright, K.M., 2017. Strategic planning characteristics applied to
project management. International Journal of Project Management, 35(2), pp.169-179.
Ramazani, J. and Jergeas, G., 2015. Project managers and the journey from good to great: The
benefits of investment in project management training and education. International
Journal of Project Management. 33(1). pp.41-52.
Turner, J. R., 2017. Contracting for project management. Routledge.
Walker, A., 2015. Project management in construction. John Wiley & Sons.
Tereso, A. and et. al., 2019. Project management practices in private organizations. Project
Management Journal, 50(1), pp.6-22.
Padalkar, M. and Gopinath, S., 2016. Six decades of project management research: Thematic
trends and future opportunities. International Journal of Project Management, 34(7),
pp.1305-1321.
Borkovskaya, V., 2018. Project management risks in the sphere of housing and communal
services. In MATEC Web of Conferences (Vol. 251, p. 06025). EDP Sciences.
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