Skills Analysis and Personal Development Plan for Project Managers

This report analyzes the skills required for project managers and provides a personal development plan to improve their performance. It covers interpersonal skills, leadership, team building, motivation, communication, decision making, political and cultural awareness, negotiation, trust building, and conflict management.

Project management

Table of Contents
INTRODUCTION...........................................................................................................................3
MAIN BODY...................................................................................................................................4
Interpersonal skills.......................................................................................................................4
Personal development plan .......................................................................................................11
CONCLUSION..............................................................................................................................12
REFERENCE.................................................................................................................................14

INTRODUCTION
Project management refers to the process of managing the task with the utilization of specific
skills and knowledge in effective as well as efficient manner. With the assistance of project
management, the individual person leads the members and operation in order to accomplish the
goals of the organization. The present report will conduct the skills' analysis of the project
manager due to which the individual person determines the strength a weakness which supposed
to improve by the individual person. The aim of the report is to determine the skills which is
required for the project manager in order to improve the performance and skills in an appropriate
manner. Furthermore, the report will deliver the personal development plan in order to bring
effectiveness. Due to that the individual person acquire the success in the performing the job role
and responsibility.

MAIN BODY
Interpersonal skills
Leadership skill: Project management is considered as the important part in the modern
business operations. Several companies are dependent on the project management to monitor and
evaluate the projects associated with the activities of the business. Project manager is responsible
for building and managing the projects of the business (Walker & Daniels, 2019). In order to
implement the activities successfully, it is necessary for the project manager to have required
skill and knowledge which can helps in execution of the skills. Leadership plays a very major
role in the organizational success. An effective leader provides focus to the team by clearly the
roles and responsibilities of every team member for achieving the goals and objectives of the
company (Iordanoglou, 2018). As a leader, project manager continuously evaluate and monitor
the progress of the employees and plan strategies if any improvement is required to achieve the
objectives. Being a project manager, I have the responsibility to control and influence my
employees to work towards achieving the goals and objectives which can be achieved through
effective leadership skills which motivate the employees to put their efforts in the achievement
of the organisational goals. I should focus on enhancing the participation of the employees which
in result helps in building effective teams which work co-ordinately for accomplishing the
objectives of the company.
Team building skill: Being a project manager it is very essential to have team building skills as
it helps in promoting organisational agility and also helps in taking right decisions associated
with investing in the technology and in skilled employees. The prime responsibility of the project
manager is to build an effective team. It is said that team building includes the spectrum of the
management skills required to identify and integrate various tasks from the traditional functional
organization into project management system. It is the responsibility of the project manager to
create environment which enhances team work (Davenport, 2018). As a project manager the
surroundings of the company should such that the team members are committed to the project
and there should be communication within the team members. On the other hand there should be
availability of the required resources needed in accomplishing the project work .One of the most
important that every team member should be committed towards achieving the goals and
enhance their performance considering the objectives to be achieved. It is also important for me

to focus on improving my team building skills which helps me in achieving my future goals
successfully. As per the FIBO-B analysis having effective team building skills involves inclusion
of the project manager in the project work and supporting the members which helps in building
an effective team in the achievement of the organisational goals.
Motivation skills: In order to achieve the goals of the company and to accomplishment the
project, it is important for the project manager to continuously guide and motivate the employees
in enhancing their performance. In order to accomplish this, it is important to have attractive
motivational skills which help in boosting the morale of the employees which can reflect on their
performance. The project manager uses various motivational theories in order to understand the
needs of the employees and various factors that can enhance their performance and apply in the
management. It is the responsibility of the manager to understand the requirements of the
employees by communicating and interacting (Wateridge,, 1997..). On the other hand they should
reward and appreciate the employees for their performance which act as a motivator in
enhancing their performance. Being a project manager, it is my responsibility to interact and
understand the issues and requirements of the employees which will helps creating healthy
relations within the organizations. The Project manager should give feedback to the employees
for their performance and convey the areas of improvement and support the employees in
accomplishing those goals which can helps in their personal and professional development.
Communication skills: Communication is considered as an essential component in any
company. It is very important for an individual to effective communication skill to perform their
job role. Without having strong communication skill it will be very difficult for the project
manager to effectively accomplish the given project. Communication is considered as an
important aspect in the project management (Smith, and et.al., 2018). Having strong
communication skill will help the manager to effectively coordinate with the team members
while performing the project task. It helps in building strong bond between the manager and the
teams which can positively reflect on their performance. As per the MBTI analysis , I have
good communication skills which can help me attaining my future goals and also helps in
personal and professional development. In the context of breadth of communication the manager
has to continuously involved in interacting and explaining about the concepts to various
members which also helps in enhancing their communication skills.

Influencing: Influencing skills is considered as an essential component of theinterpersonal skills
and influencing skills refers to the act of affecting the behaviour and actions of other people. In
the project management it is sole responsibility of the project manager to control all the teams in
performing the task but when leading the team, the project manager cannot rely on the authority
alone and in that case influencing skills is required in case where conflicts arise in the
organisations (De Rezende & Blackwell, 2019). It is necessary for the project manager to have
influencing skills that helps in understanding the attitude and behaviour of the team members. It
is also necessary of the project manager to improve their active listening skills and understand
the behaviour of the employees which will also helps in improving the communication skills.
Decision making skills: Decision making skills are critical for the success of any business as the
quality of the decision will determine the effectiveness of the project manager. The project
manager has the responsibility for taking decisions regarding the project. In order to get the
desirable results, it is important for the project manager to consider every aspect while making
decisions (Márquez and et.al., 2020, ). In order to achieve this goal, it is necessary to evaluate
every areas of the project before making any decision as it can have negative impact on the
business. While making a decision, the project manager has to consider various points such as
timeline in which the decision is to be made, all the facts and information. From the analysis I
observed that my decision-making skills are good but not as effective that is required to attain the
positive results. It is important for me to make improvement for successfully achieving my future
goals.
Political and cultural awareness: political and culture awareness refers to the tools and
techniques which is required to manage the project information in order to determine the
organizational environment and the power structure. Along with that it involves the belief and
the values of the individual person. Basically, the political awareness is the capability to evaluate
and understand the out of sight agendas and utilized the skills and knowledge for the personal as
well as professional advantages. In the modern era for the effective manger, it is important to
have the skill to reorganize the culture and the atmosphere of the organization. The skills of
political and cultural awareness give assistance to the project manager in making the important
decision quickly. The cultural awareness helps in resolving the issues, conflicts, and stress
within the organization. The political skills will allow the project manager to acquire the success
in the marketplace. As per the test of extraversion for the position of project manager I am

having good political and cultural skills due to which lead the proper planning within the
organization (Shepherd, 2019) . Due to that I can motivate workers of the organization to
accomplish the personal as well as professional. Moreover, the employees of the organization
can deal with the problems and the obstacle.
Negotiation : it is the skill due to which the individual person can accomplish the personal as
well as professional goal in appropriate manner. The negotiation skill is the one which the
project manager utilized in day-to-day life in order to meet the aim and objectives. As per the test
conducted and evaluated that the effective project manager of the organization needs to acquire
and secure the resources for the company in order to deal with the forthcoming challenges. With
the assistance of the negotiation skill the individual person can build great business relationship
with stakeholders, customers in order to bring the positive work atmosphere. Along with those
skills the individual person can reduce the chances of risk and also resolve the conflicts in order
to achieve the objective in successive manner. Moreover, the project manager can deliver the
effective values at the workplace (e De Rezende & Blackwell, 2019.) . Due to these skills the
individual person can identify and define the problems and provide the solution in quick and
adequate manner. The negation skills considered under the negotiation job role and
responsibility of the project manager.
According to my personal introversion analysis my negotiation skills is not good which need to
improve for the forthcoming challenges. With the assistance of the negotiation skill, I can
enhance my confidence and resolve the problems within the organization but furthermore it is
supposed to improve in adequate manner. Basically, the negotiation skills involve the
communication skills of the individual person. Due to negotiation skills, I can communicate with
the other members of the organization and engage myself in the civil discussion. In the
negotiation skill emotions play crucial role in the negotiation. As the negotiation skills involve
the emotional intelligence, I can determine the emotions of the workers, stakeholder, and
consumer in order to bring the positive changes (Matturro, and et.al., 2019.). Due to which I
determine the experiences of the workers and manage them in adequate manner for the welfare
of the company. The skills' assistance in planning the essential tasks for the worker which
supposed to consider for the success of the organization. For organizing the plans of action in the
organization I personally examine that I need to work on the negotiation skills that strength my

weakness in appropriate manner. Due to improvement in this skill, I will able to understand the
interest of the other peoples and gain the values in appropriate manner.
Trust building: thee trust building refers to the process of building the relationship with the
various people which have different mindset inn order to bring the effectiveness of work at the
workplace. This skill is the essential for the project manager in order to complete the task. Due to
this skill the manger can bring the coordination and co-operation in the organization. If the
manager of the company will not trust the employees, then the organization is not able to
accomplish the goal and acquire the adequate resources for the production and profitability
(Watson, , McIntyre. and McArthur, 2011..) . Due to building of trust the project manager of the
company can deliver the right roles and responsibility to the employees of the organization.
Furthermore, which increase the productivity and profitability of the company.
Due to that the manager can motivate the workers for performing the task in effective manner.
Apart from that the leader or the manager can deal with the other people that are associated with
the function of the project management. The trust building skills help in focusing the aim and
objective of the task or the project rather than distracting from the role and responsibility of
performing the specific task. As per the examination of extroversion I come to know that I have
good trust building skills which supports me in developing the good relationship with the peoples
and bringing the well-being for the people serving the company. With the trust building skills I
can bring the positive changes in the culture and decreases the level of stress. I consider these
skills as my biggest strength for obtaining the success in the career path. As per the other point of
view the trust building skills help me to enhance the learning and developing the knowledge for
performing the task in appropriate style. Lack of trust leads the poor workflow in the
organization because the manager hesitates in delivering the responsibility. Basically, the lack of
trust negatively affects the organization productivity and profitability (Pavord& Donnelly,
2015) . With the assistance of the trust, I encourage the workers and provide them satisfaction.
For the workers it will become easy to perform the task as the trust building increase the
understanding among the people. Beside that as the project manager I perform the task with the
employees and help them in performing the activity that also decreases the burdens of the
working people associated with the company.
Conflict management: the conflict management refers to the practices which give assistance in
identifying and operating the conflicts effectively in order top deliver the best solution. The

conflicts include all the disagreement and disputes among the people working within the
organization (Lacerenza, and et.al., 2018) . The conflict management skills is essential to maintain
the peace within the organization and develop the positive environment within the company. Due
to the positive atmosphere the organization obtains the great value in the domestic as well as
international marketplace. For the project management it is difficult practice to perform as the
project includes lots of people in performing the task and execute the project in effective as well
as efficient manner. Conflict in the project management is the most unavoidable activity that is
not pre planned that’s certain in nature. In context to that it is important to have the conflict
management skills. Basically, the conflicts rise between the multiple stakeholders regarding the
decisions, opinion, requirement, creativity, ideas etc. With the assistance of the conflict
management the individual person able to deal with the obstacles and lead the company in
domestic as well as international marketplace (Başoğul, 2021) . Due to that the individual person
bring the balance in the organization.
According to the examination of extroversion I acknowledge my conflict managements skills
which quite poor because I consume lots of time and didn’t able to reorganize the roots of the
problem in effective time. Along with that due to bad conflict management skill I delay the
certain task or the project which supposed to complete as soon as possible. By improving the
conflicts among the people working within the organization I can bring the effectiveness. Due to
the strategic management skills, I can develop better understanding and comfortability to the
workers of the organization. As the manager it will give assistance in motivating the employees
and providing the right direction to the people who are associated with whet company. By
working on the skills, I am able to deliver the solution to the worker which will decreases the
stress of the people and increase the brand value, reputation, revenue and production in the
marketplace. It will affect the team and ability of the individual person as well as increase the
employability at workplace. Moreover, the conflict management skill is the most effective skill
for the project manager due to which the manager is able to maintain the culture or the positive
environment within the organization. Along with that it improves the quality and standard of the
employees, employers, and manager (Reddy & Gupta, 2020) .
Coaching: Coaching skill is the most essential skills for the cooperative organization and the
leader or the manager. With the assistance of the coaching skills the individual person is able to
improve the quality of work. Due to the coaching skill the individual person is able to enhance

the performance at workplace. For the project manager it plays crucial role in providing training
and development programme or the right path to the employees of the organization. Furthermore,
the workers or the manger is able to bring the creativity among the people and culture of the
organization. With the help of coaching skill, the responsible person is able to strengthen the
competitive advantages of a person or institute. The project manager with the coaching skills
improves the learning, skills and knowledge of the teamwork and bring the positivity.
The project manager become innovative which bring continuous innovation within the
organization. Due to that the manger is able to maintain the standard of the organization and
represent the task or the Values of the company in effective as well as efficient manner.
Furthermore, helps in attracting the people and developing the interest of the people in the
establishment (Ballesteros-Sánchez, and et.al., 2019) . Apart from all the manager can focus on the
area of improvement and solve the confusion of the workers. Basically, coaching is that process
which is continuous in the nature. According to the examination of FIRO and the research it is
detected that the coaching skill and feature motivates the employees to increase their capability
and employability at the workplace. Moreover, it boosts the confidences of the people associated
with the establishment. Due to the coaching skills the manger is able to bring the competitive
advantages for the company. It delivers great support in empowering the workers with the
knowledge and the skills in adequate manner. The manager work on the employees and make the
productive in personal as well as professional life. With the assistance of the introversion
examination, I determined that I need to focus on the coaching skills in order to become
successful and productive manager in the organization. I can motivate the workers but it is
difficult to provide training and development program to the numbers of the workers working
within the company.
By adopting and improving these skills I can provide help in performing the task to the workers
or the people working in the organization. due to that I will be able to deliver the adequate role
and responsibility to the workers as per their capability, skills, and knowledge of individual
person. Through the coaching skills it will be easy to determine the behaviours of the individual
toward the functions of the company (Said, and et.al 2020). although it will help in accomplish
the success in the project. In order to become inspirational manager, I suppose to become active
listener, ability to ask powerful questions, communication in the people and ability to create
awareness among the people. with the assistance of these skills I can develop thee effective team

that accomplish the project and improves quality of work as well as enhance the experiences or
the knowledge.
Strengths:
I have good communication skills which can help me attaining my future goals and also helps in
personal and professional development.
I also have an effective motivation skill that has help me effectively maintain favourable
environment and encouraging the team members to put their efforts in the accomplishment of the
project.
I have the ability to lead the company with my political and cultural awareness skills.
The reason I can perform better as project manger in the organisation is that I have the ability to
trust the workers of the organization and treat them well.
Weaknesses
I have the responsibility to control and influence my employees to work towards achieving the
goals and objectives which can be achieved through effective leadership skills which motivate
the employees to put their efforts in the achievement of the organisational goals.
It is also important for me to focus on improving my team building skills which helps me in
achieving my future goals successfully.
For performing the job role of the project manager, I should focus on the negotiation skills with
the conflict management.
I feel hesitating in providing the coaching and development program to the employees which is
crucial for the manger to give all efforts in productivity and profitability. In context to that I need
to work on coaching skills to provide right career path to the right workers.
Personal development plan
Skills Strategy Resources Time
duration

Leadership Democratic, autocratic,
laissez-faire style will adopt
for the leadership
Internet, books and journal
related to leadership style
1 month
Team building Training and development,
coordination and cooperation
with the peoples
Skilled and knowledgeable
people who willing to deliver
the information
1 week
Active listening Pay attention on speakers,
received and provide
feedbacks, podcast, and watch
online videos
Computer, mobile phone,
online platforms
4 to 5 days
negotiation Pay attention on
Communication, emotional
intelligence. Planning
Online platform for the
interaction, discussion with
the people, contribution of
the team members
12 days
Conflict
management
Active listening, problem
solving, positive attitude,
survey, conduct questionnaire
Gadgets, online sites or for
conducting survey,
14 days
Coaching skill Share feedbacks, conducting
analysation, conducting
enquiry
Software, internet, videos
and computer
20 days
CONCLUSION
From the above report it will be concluded that skill analysation is the essential part which give
assistance in determine the strength and weakness in effective as well as efficient manner. The
present report indicated that the project management required proper knowledge and skilled to
perform the job role in the appropriate manner. The present report highlighted the interpersonal
skills of the project manager due to which the individual person is able to determine the
effectiveness of the skills in the organization. Furthermore, the report highlighted the skills
which the individual person will focus in order to improve the performance at the workplace and

deliver the quality of work (Spitzberg& Cupach, 2011.) . In the presented reported the individual
person form the action plan or personal development plan in order to develop the personality
which help in accomplishing the personal as well as professional goal. In the auction plan the
individual person mention the action, strategy, resources and time duration to improve and
enhance the adequate skills.

REFERENCE
Books and journals
Davenport, T. H. (2018). From analytics to artificial intelligence. Journal of Business
Analytics. 1(2). 73-80.
De Rezende, L. B., & Blackwell, P. (2019). Project management competency
framework. Iberoam. J. Proj. Manag. 10(1). 34-59.
Pavord, E. and Donnelly, E., (2015). Communication and interpersonal skills. Lantern
Publishing.
Reddy, B.V. and Gupta, A., (2020). Importance of effective communication during COVID-19
infodemic. Journal of Family Medicine and Primary Care, 9(8), p.3793.
Said, and et.al (2020). Interpersonal skills in project management. In Understanding Digital
Industry (pp. 210-213). Routledge.
Smith, and et.al., (2018). Effects of non-cognitive skills on project management behaviors: An
agency view. Journal of Supply Chain and Operations Management.16(3). 263.
Spitzberg, B.H. and Cupach, W.R., (2011). Interpersonal skills. The Sage handbook of
interpersonal communication, 4, p.481527
Walker, G.B. and Daniels, S.E., (2019). Collaboration in environmental conflict management
and decision-making: comparing best practices with insights from collaborative
learning work. Frontiers in Communication, 4, p.2.
Shepherd, S.M., (2019). Cultural awareness workshops: limitations and practical
consequences. BMC Medical Education, 19(1), pp.1-10.
Matturro, and et.al., (2019). A Systematic Mapping Study on Soft Skills in Software Engineering. J.
Univers. Comput. Sci., 25(1), pp.16-41.
Wateridge, J., (1997). Training for IS/IT project managers: a way forward. International Journal of Project
Management, 15(5), pp.283-288.
Watson, K., McIntyre, S. and McArthur, I., (2011). Trust and relationship building: Critical skills for the
future of design education in online contexts. Iridescent, 1(2), pp.22-29.
Lacerenza, and et.al., (2018). Team development interventions: Evidence-based approaches for
improving teamwork. American psychologist, 73(4), p.517.
Ballesteros-Sánchez, and et.al., (2019). The impact of executive coaching on project managers’ personal
competencies. Project Management Journal, 50(3), pp.306-321.
Başoğul, C., (2021). Conflict management and teamwork in workplace from the perspective of
nurses. Perspectives in psychiatric care, 57(2), pp.610-619.
Márquez and et.al., (2020, June). GLOBAL-MANAGER: a serious game for providing training in project
manager skills. In Proceedings of the 15th International Conference on Global Software
Engineering (pp. 127-131).

Iordanoglou, D. (2018). Future Trends in Leadership Development Practices and the Crucial Leadership
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