Project Management Study Material with Solved Assignments and Essays - Desklib

This page contains study material for Project Management, specifically for weeks 4-10 of Assessment 2. It includes topics such as communication plans, WBS, RACI, scheduling projects, resources and budgeting, risk management, quality management, and project closure. The content includes a project selection exercise, stakeholder prioritization matrix, project communications matrix, work breakdown structure, and RACI chart. The subject code mentioned is MNG00785.

1932 MNG00785
Project management
Weeks 4 – 10: Assessment 2
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Contents
4 Topic 4: Communication plan, WBS, and RACI...............................................................................2
4.1 Project selection exercise (pp.32-41).....................................................................................2
4.2 Stakeholder Prioritization Matrix (pp. 119-123)....................................................................3
4.3 Project Communications Matrix (pp. 126-130)......................................................................3
4.4 Work Breakdown Structure (pp. 150-159).............................................................................4
4.5 The RACI chart (pp. 216-217).................................................................................................5
5 Topic 5: Scheduling projects..........................................................................................................6
5.1 AoN (pp. 173-180).................................................................................................................6
5.2 Time estimation (pp. 181-182)...............................................................................................7
5.2.1 Time estimation – Enumeration method (p. 189)..........................................................7
5.2.2 Time estimation – Two Pass method (pp. 185-189).......................................................8
5.3 Critical path............................................................................................................................8
5.4 Gantt chart (pp. 192-199)......................................................................................................8
6 Topic 6: Resources and budgeting.................................................................................................9
6.1 Resource Loading (pp. 216-221)............................................................................................9
6.2 Budget (pp. 346-259).............................................................................................................9
6.3 Reporting...............................................................................................................................9
6.3.1 Earned Value Management (EVM).................................................................................9
6.3.2 Timeline reporting.......................................................................................................11
7 Topic 7: Risk management (pp. 270-284)....................................................................................12
7.1 Risk identification I...............................................................................................................12
8 Topic 8: Quality management & project closure.........................................................................13
8.1 Quality tools.........................................................................................................................13
8.2 Change management...........................................................................................................14
9 Project close................................................................................................................................15
9.1 Transition plan (Chapter 15)................................................................................................16
9.2 Close procurements (pp. 424-425)......................................................................................17
9.3 Knowledge management.....................................................................................................17
9.4 Lesson learned.....................................................................................................................17
9.5 Customer feedback..............................................................................................................18
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4 Topic 4: Communication plan, WBS, and RACI
4.1 Project selection exercise
Project/Selection Criteria
Banking
Services
Customer
Relation
Success
Probability
Weight: 10 8 9 Total
Project A 4 3 1
40 24 9 73
Project B 4 5 1 89
40 40 9
Project C 2 4 5
20 32 45 97
Project D 3 30 1 8 5 45 83
Project E 1 2 3
10 16 27 53
The project our group has chosen is: creating the Bendigo Bank in the University Building
The reasons for this are:
It is a construction project, that favours consumer services and thus, many aspects related to the
project management can be explained. The complexity, dependable factors, and independent
factors will be helpful in analysing deeper.
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4.2 Stakeholder Prioritization Matrix
Stakeholder:
What is the
stakeholder’s
main issue?
Power Interest Influence Impact Urgency Legitimacy Total
Priority (a
score of 1-6 =
low, 7 to 12 =
medium, 13
to 18 = high))
Project Manager
Deploy the
project in
successful
and efficient
manner
4 4 3 2 2 4 19 high
Students
Students
need to open
account using
the reference
of the
banking
2 5 4 2 3 3 19 high
University heads
Signing off
the critical
constraints of
the project
and take an
effective
5 4 3 2 2 4 20 High
Bank manager
To provide
sophisticated
banking
services
4 5 3 5 4 2 23 high
Teachers of the
University
Allowing to
access the
premises by
the bank
1 2 1 1 2 2 11 Medium
Construction
engineer
Delivery of
the proper
construction
considering
the needs
and
requirements
of the
customers
3 2 4 1 1 4 15 Medium
4.3 Project Communications Matrix (pp. 126-130)
Stakeholder Learn From
Stakeholder
Share With
Stakeholder Timing Method Owner
Project Manager
How to manage
the project
execution
Every
stakeholder Two weeks Face to face or
survey University
Students Availing the
services being
University
heads and the Three weeks Face to face University
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offered project
manager
University heads Enhancing the
decision making
Students,
project
manager and
the other
stakeholders
Two weeks Video
conferencing University
Bank manager
Ensuring that
the consumers
are getting
proper and
effective
processes
Every Two weeks survey University
Teachers of the
University
For concerning
the every
student at once
Student and the
project
manager
5 weeks Arranging
meeting University
Construction
engineer
Deliver the
project
effectively
Every
stakeholder Seven weeks
Meetings,
conference and
survey
University
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4.4 Work Breakdown Structure (pp. 150-159)
Project name: Construction of Bendigo Bank in University
WBS Task Name Duration Start Finish
1 Bendigo bank in University 995 days Mon 4/2/18 Tue 6/12/18
1.1 Project Charter 637 days Mon 4/2/18 Tue 6/12/18
1.1.1 objectives and Scope 29 days Mon 4/2/18 Thu 5/24/18
1.1.2 Time, Budget, and Risks 140 days Mon 4/2/18 Tue 4/17/18
1.1.3 Proposal development 27 days Tue 4/17/18 Thu 5/10/18
1.1.4 Charter Sign-off 30 days Wed 4/18/18 Thu 5/24/18
1.1.5 milestone completed 0 days Wed 4/18/18 Thu 4/26/18
1.2 Business Case 55 days Tue 4/17/18 Tue 4/17/18
1.2.1 Risk Register 40 days Tue 4/17/18 Tue 6/12/18
1.2.2 Executives Approval 15 days Wed 4/18/18 Tue 6/12/18
1.2.3 Milestone 1 Achieved 0 days Wed 4/18/18 Tue 5/8/18
1.3 Development Phase 207 days Tue 4/17/18 Tue 4/17/18
1.3.1 Project Execution Phase 162 days Tue 4/17/18 Tue 6/5/18
1.3.1.1 Project Planning 25 days Tue 4/17/18 Tue 6/5/18
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1.3.1.2 Design 30 days Wed 4/18/18 Tue 5/22/18
1.3.1.3 Community Engagement 27 days Wed 4/18/18 Tue 5/29/18
1.3.1.4 preliminary Design 35 days Wed 4/18/18 Thu 5/24/18
1.3.1.5 Detailed Design 35 days Wed 4/18/18 Tue 6/5/18
1.3.1.6 Contracts and Approval and 10 days Wed 4/18/18 Tue 6/5/18
1.3.1.7 Milestone 2 Achieved 0 days Wed 4/18/18 Tue 5/1/18
1.3.2 Procurement 45 days Tue 4/17/18 Tue 4/17/18
1.3.2.1 Administrator Engagement 10 days Tue 4/17/18 Tue 5/15/18
1.3.2.2 Procurement contractor 15 days Wed 4/18/18 Tue 5/1/18
1.3.2.3 Final schedule and Budget 20 days Wed 4/18/18 Tue 5/8/18
1.3.2.4 Milestone 3 Achieved 0 days Wed 4/18/18 Tue 5/15/18
1.4 Implementation Phase 995 days Tue 4/17/18 Tue 4/17/18
1.4.1 Implementation of the
Construction 67 days Tue 4/17/18 Tue 5/22/18
1.4.1.1 stakeholders role 15 days Tue 4/17/18 Tue 5/22/18
1.4.1.2 stakeholders
communication 25 days Wed 4/18/18 Tue 5/8/18
1.4.1.3 Constructions 22 days Wed 4/18/18 Tue 5/22/18
1.4.1.4 official startup 5 days Wed 4/18/18 Thu 5/17/18
1.4.1.5 Milestone 4 Achieved 0 days Wed 4/18/18 Tue 4/24/18
1.4.2 Project Finalization 995 days Tue 4/17/18 Tue 4/17/18
1.4.2.1 project handover 7 days Tue 4/17/18 Thu 5/3/18
1.4.2.2 Documentation Completed 10 days Wed 4/18/18 Thu 4/26/18
1.4.2.3 Signatures on paper 12 days Wed 4/18/18 Tue 5/1/18
1.4.2.4 Milestone 5 Achieved 0 days Wed 4/18/18 Thu 5/3/18
4.5 The RACI chart
WBS Task Name Sponsor Project
Manager
Construction
Manager
University
Head
1.1.1 objectives and Scope C, I A, R I I
1.1.2 Time, Budget, and Risks I A, R C, I C, I
1.1.3 Proposal development I A, R I C, I
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1.1.4 Charter Sign-off I, R A, R I A, C
1.2.1 Risk Register I A, R C, I I
1.2.2 Executives Approval I, A A, R C, I R, I
1.3.1.1 Project Planning I A, R I I
1.3.1.2 Design I A, R, C R, C, I I
1.3.1.3 Community Engagement I A, R C, I C, I
1.3.1.4 preliminary Design I A, R, C R, C, I I
1.3.1.5 Detailed Design I A, R, I R, C, I I
1.3.1.6 Contracts and Approval and I A, R C, I R, C, I
1.3.2.1 Administrator Engagement I, C A, R I R, I
1.3.2.2 Procurement contractor I A, R I I
1.3.2.3 Final schedule and Budget I, R, C A, R I R, I
1.4.1.1 stakeholders role I A, R I I
1.4.1.2 stakeholders communication I A, R I C, I
1.4.1.3 Constructions I A, R R, I I
1.4.1.4 official startup I A, R R, I I
1.4.2.1 project handover I A, R I C, I
1.4.2.2 Documentation Completed A. I A, R I C, R, I
1.4.2.3 Signatures on paper I A, R I, C R, C, I
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5 Topic 5: Scheduling projects
5.1 AoN (pp. 173-180)
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5.2 Time estimation (pp. 181-182)
Based on the information provided, give a best estimate of the duration of each activity. Make sure
you mention which unit you use (i.e., months weeks or days). Not each activity will have a clear
answer, so use your best educated guess. Give a short explanation to each activity why you think it
will take as long as you’ve estimated. Keep your explanation1 as short and succinct as possible.
WBS Task Name Predecesso
rs
Duratio
n
Explanation
1.1.1 objectives and Scope 28 days Since every activity will be categorized under it
and every aspect will be considered
1.1.2 Time, Budget, and
Risks 3 14 days Major constraints of the project and will be
needing much time to calculate
1.1.3 Proposal development 3 27 days Proposal will be developed that will need many
suggestions and sign offs
1.1.4 Charter Sign-off 3 12 days Every stakeholder will have to sign except the
students
1.2.1 Risk Register 7 40 days Risk identification will be done and noted down
1.2.2 Executives Approval 7 15 days All the heads will have to agree that might need
several meetings
1.3.1.
1 Project Planning 11 25 days Planning will be considered as the path for how
the activities will be going
1.3.1.
2 Design 11 60 days The design of the building will be prepared
1.3.1.
4 preliminary Design 11 35 days A sneak peak considering the whole space will be
presented
1.3.1.
5 Detailed Design 11 35 days A detailed design of the building will be presented
1.3.1.
6
Contracts and
Approval and 11 10 days Every stakeholder will be agreeing on the same
topics
1.3.2.
3
Final schedule and
Budget 20 20 days Schedule and budget will be finalized by most
heads and executives
1.4.1.
2
stakeholders
communication 25 25 days Meetings will be executed
1.4.1.
4 official startup 25 5 days Construction will be officially started
1.4.2.
1 project handover 32 7 days Project will be completed and delivered to the
university
1There is not a right or wrong answer in this section on the time you’ve estimated, it is designed to stimulate
your estimation skills
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5.2.1 Time estimation – Enumeration method
There are many possibilities considerable ones are
ABDGJMPQ = 74 DAYS
BDFGIJLMOPQ = 86 DAYS
ABCDFGHJKMNPQ = 94 DAYS
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5.2.2 Time estimation – Two Pass method
5.3 Critical path
Identify the critical path in your project:
The critical path in my project is ABDGJMPQ and takes 74 days
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5.4 Gantt chart
Figure: Gantt Chart
6 Topic 6: Resources and budgeting
You will need to assign resources to your Gantt chart, whether in Excel or in MS Project or Project
Libre. Don’t forget that resources are not only human and financial – is there specialised equipment
that you need to use on your project that may have conflicting demands?
6.1 Resource Loading (pp. 216-221)
Resources overloading as:
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Figure Gantt Chart representing overload
Resource: Levelling:
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Figure: Gantt Chart representing levelling
6.2 Budget
After Levelling the budget of the project would be:
Task Name Duratio
n Start Finish
Pr
ed
ec
es
so
rs
Resource Names Cost
Bendigo bank in
University
352
days
Mon
4/2/18
Tue
8/6/19 $10,015,488.00
Bendigo bank in
University
352
days
Mon
4/2/18
Tue
8/6/19 $10,015,488.00
Project
Charter
347
days
Mon
4/2/18
Tue
7/30/19 $965,760.00
objecties and
Scope
12
days
Mon
4/2/18
Tue
4/17/18 Engineer, Project Manager $215,040.00
Time, 17 Tue Thu 3 Engineer, Project Manager $141,440.00
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Budget, and Risks days 4/17/18 5/10/18
Proposal
development
54
days
Wed
6/13/18
Mon
12/31/18 3 Engineer, Project Manager $483,840.00
Charter Sign-
off
14
days
Thu
2/21/19
Tue
7/30/19 3 Engineer, Project Manager $125,440.00
milestone
completed 0 days Tue
4/17/18
Tue
4/17/18 3 $0.00
Business Case 293
days
Tue
4/17/18
Fri
5/31/19 $1,733,600.00
Risk Register 57
days
Wed
4/18/18
Thu
7/5/18 7
Architecture, Engineer,
Inspector, Project Manager,
Team Leaders
$1,260,800.00
Executives
Approval
75
days
Wed
6/13/18
Fri
5/31/19 7
Architecture, Engineer,
Inspector, Project Manager,
Team Leaders
$472,800.00
Milestone 1
Achieved 0 days Tue
4/17/18
Tue
4/17/18 7
Architecture, Engineer,
Inspector, Project Manager,
Team Leaders
$0.00
Development
Phase
328
days
Tue
4/17/18
Fri
7/19/19 $3,367,440.00
Project
Execution Phase
318
days
Tue
4/17/18
Fri
7/5/19 $2,227,840.00
Project
Planning
50
days
Wed
6/13/18
Thu
8/23/18 11 Project Manager, Team
Leaders $340,000.00
Design 47
days
Wed
9/19/18
Thu
11/22/18 11 Architecture, Engineer,
Materials[1] $569,600.00
Community
Engagement
54
days
Wed
10/31/18
Wed
2/6/19 11 Architecture, Engineer $332,640.00
preliminary
Design
52
days
Wed
6/13/18
Thu
8/23/18 11 Architecture, Engineer $431,200.00
Detailed
Design
52
days
Wed
8/1/18
Thu
10/11/18 11 Architecture, Engineer $431,200.00
Contracts
and Approval and
20
days
Thu
4/11/19
Fri
7/5/19 11 Architecture, Engineer $123,200.00
Milestone 2
Achieved 0 days Tue
4/17/18
Tue
4/17/18 11 Architecture, Engineer $0.00
Procuremen
t
328
days
Tue
4/17/18
Fri
7/19/19 $1,139,600.00
Administrat
or Engagement
50
days
Fri
7/20/18
Fri
7/19/19 20
Architecture, Engineer,
Inspector, Project Manager,
Team Leaders
$315,200.00
Procureme
nt contractor
15
days
Wed
4/18/18
Tue
5/8/18 20 Contractor $114,000.00
Final
schedule and
Budget
60
days
Fri
7/13/18
Fri
5/10/19 20
Contractor, Engineer,
Materials[1], Project
Manager
$710,400.00
Milestone 3 0 days Tue Tue 20 Contractor, Engineer, $0.00
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Achieved 4/17/18 4/17/18 Materials[0], Project
Manager
Implementatio
n Phase
340
days
Tue
4/17/18
Tue
8/6/19 $3,948,688.00
Implementat
ion of the
Construction
340
days
Tue
4/17/18
Tue
8/6/19 $3,055,488.00
stakeholder
s role
90
days
Fri
6/22/18
Fri
6/21/19 25
Architecture, Contractor,
Electric company, Engineer,
Materials[1], Project
Manager, Team Leaders
$704,960.00
stakeholder
s communication
140
days
Wed
4/18/18
Wed
3/13/19 25
Architecture, Contractor,
Electric company, Engineer,
Materials[1], Project
Manager, Team Leaders
$1,041,600.00
Constructio
ns
125
days
Wed
5/23/18
Fri
4/12/19 25
Architecture, Contractor,
Electric company, Engineer,
Materials[1], Project
Manager, Team Leaders
$940,608.00
official
startup
30
days
Fri
7/13/18
Tue
8/6/19 25
Architecture, Contractor,
Electric company, Engineer,
Materials[1], Project
Manager, Team Leaders
$368,320.00
Milestone 4
Achieved 0 days Tue
4/17/18
Tue
4/17/18 25
Architecture, Contractor,
Electric company, Engineer,
Materials[0], Project
Manager, Team Leaders
$0.00
Project
Finalization
293
days
Tue
4/17/18
Fri
5/31/19 $893,200.00
project
handover
35
days
Fri
8/17/18
Fri
5/31/19 32
Architecture, Contractor,
Inspector, Project Manager,
Team Leaders
$215,600.00
Documenta
tion Completed
50
days
Fri
8/3/18
Wed
5/22/19 32
Architecture, Contractor,
Inspector, Project Manager,
Team Leaders
$308,000.00
Signatures
on paper
60
days
Wed
7/4/18
Wed
4/10/19 32
Architecture, Contractor,
Inspector, Project Manager,
Team Leaders
$369,600.00
Milestone 5
Achieved 0 days Tue
4/17/18
Tue
4/17/18 32
Architecture, Contractor,
Inspector, Project Manager,
Team Leaders
$0.00
6.3 Reporting
6.3.1 Earned Value Management (EVM)
Task Name
Planned
Value -
PV
(BCWS)
Earned
Value -
EV
(BCWP)
AC
(ACWP) SV CV EAC BAC
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Bendigo bank in
University $17,920.00 $17,920.00 $17,920.00 $0.00 $0.00 $10,015,587.98 $10,015,488.00
Bendigo bank
in University $17,920.00 $17,920.00 $17,920.00 $0.00 $0.00 $10,015,587.98 $10,015,488.00
Project
Charter $17,920.00 $17,920.00 $17,920.00 $0.00 $0.00 $965,769.48 $965,760.00
objecties
and Scope $17,920.00 $17,920.00 $17,920.00 $0.00 $0.00 $215,040.00 $215,040.00
Time,
Budget, and
Risks
$0.00 $0.00 $0.00 $0.00 $0.00 $141,440.00 $141,440.00
Proposal
development $0.00 $0.00 $0.00 $0.00 $0.00 $483,840.00 $483,840.00
Charter
Sign-off $0.00 $0.00 $0.00 $0.00 $0.00 $125,440.00 $125,440.00
milestone
completed $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Business
Case $0.00 $0.00 $0.00 $0.00 $0.00 $1,733,600.00 $1,733,600.00
Risk
Register $0.00 $0.00 $0.00 $0.00 $0.00 $1,260,800.00 $1,260,800.00
Executives
Approval $0.00 $0.00 $0.00 $0.00 $0.00 $472,800.00 $472,800.00
Milestone 1
Achieved $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Development
Phase $0.00 $0.00 $0.00 $0.00 $0.00 $3,367,440.00 $3,367,440.00
Project
Execution Phase $0.00 $0.00 $0.00 $0.00 $0.00 $2,227,840.00 $2,227,840.00
Project
Planning $0.00 $0.00 $0.00 $0.00 $0.00 $340,000.00 $340,000.00
Design $0.00 $0.00 $0.00 $0.00 $0.00 $569,600.00 $569,600.00
Communi
ty Engagement $0.00 $0.00 $0.00 $0.00 $0.00 $332,640.00 $332,640.00
preliminar
y Design $0.00 $0.00 $0.00 $0.00 $0.00 $431,200.00 $431,200.00
Detailed
Design $0.00 $0.00 $0.00 $0.00 $0.00 $431,200.00 $431,200.00
Contracts
and Approval and $0.00 $0.00 $0.00 $0.00 $0.00 $123,200.00 $123,200.00
Milestone
2 Achieved $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Procureme
nt $0.00 $0.00 $0.00 $0.00 $0.00 $1,139,600.00 $1,139,600.00
Administr
ator Engagement $0.00 $0.00 $0.00 $0.00 $0.00 $315,200.00 $315,200.00
Procurem
ent contractor $0.00 $0.00 $0.00 $0.00 $0.00 $114,000.00 $114,000.00
Final
schedule and
$0.00 $0.00 $0.00 $0.00 $0.00 $710,400.00 $710,400.00
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Budget
Milestone
3 Achieved $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Implementat
ion Phase $0.00 $0.00 $0.00 $0.00 $0.00 $3,948,688.00 $3,948,688.00
Implement
ation of the
Construction
$0.00 $0.00 $0.00 $0.00 $0.00 $3,055,488.00 $3,055,488.00
stakehold
ers role $0.00 $0.00 $0.00 $0.00 $0.00 $704,960.00 $704,960.00
stakehold
ers
communication
$0.00 $0.00 $0.00 $0.00 $0.00 $1,041,600.00 $1,041,600.00
Constructi
ons $0.00 $0.00 $0.00 $0.00 $0.00 $940,608.00 $940,608.00
official
startup $0.00 $0.00 $0.00 $0.00 $0.00 $368,320.00 $368,320.00
Milestone
4 Achieved $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Project
Finalization $0.00 $0.00 $0.00 $0.00 $0.00 $893,200.00 $893,200.00
project
handover $0.00 $0.00 $0.00 $0.00 $0.00 $215,600.00 $215,600.00
Document
ation Completed $0.00 $0.00 $0.00 $0.00 $0.00 $308,000.00 $308,000.00
Signature
s on paper $0.00 $0.00 $0.00 $0.00 $0.00 $369,600.00 $369,600.00
Milestone
5 Achieved $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Figure: EVM using MS Project
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6.3.2 Timeline reporting
Project name: creating the Bendigo Bank in the University Building Date: 22 March 2018
PAST TIME PERIOD
Milestones Approved plan Actual progress (%) Variances Causes
Project Proposal Proposal passed 100 NA NA
Planning Planning approved 100 NA NA
Scheduling Schedule approved 100 NA NA
Budgeting Budgeting approved 100 Decreased for some value Transporting facility
changed
Risk Register Risk register accounted 100 Additional risks added Perspective of some
individual
CURRENT TIME PERIOD
Milestones
Plan until next report Risks before next report Issues before next report Changes to be approved
Design Present the complete design Incompletion or
modifications
Less complicated design NA
Stakeholder meeting Agreeing on the same
constraints
Conflicts Leaves NA
Project Execution Accomplished the objectives Lagging in schedule Absence of manager NA
Construction In the middle of the project Reconstructions Resources unavailability NA
FUTURE TIME PERIOD
Milestones Plan to Completion Risks After next Report Issues After Next Report
Complete construction Within budget and schedule Construction budget jumps Customers are not happy
Closure Meeting Quality approval Quality does nit meets Does not meet the needs
and requirements of the
consumers
Documentation Every stakeholder signature NA NA
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7 Topic 7: Risk management
7.1 Risk identification I
Risk Register
Risk Description Impact Category Probab-
ility
(1 to 5)
Impact
(1 to 5)
Score
(P*I)
Mitigation Strategy
1 Timeline extended Scope creep Business 4 3 12 Proper monitoring and auditing
2 Budget Enhanced Scope creep Business 3 2 6 Using tools for budgeting
3 Political risk Delay in completion Procurement 5 3 15 Executing proper communication and proper legal
paper works
4 Legal Contractual Lack in resources and
funds
Communicati
on
2 1 2 proper legal paper works
5 Environmental Failure of the project Procurement 3 4 12 Contingency plan
6 Design Failure Technology 2 3 6 Using latest technology such as 4D visualisation
7 Construction Reconstruction or
failure
Technology 1 4 4 Proper management
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8 Topic 8: Quality management &project closure
8.1 Quality tools
Quality tool Explanation why
1. Charter The project needs high-level agreement with the constraints of the
project including the scope, budget and timeline
2. Stakeholder analysis It will be helpful in providing better services to the stakeholders
through prioritizing the services
3. Project risk over view Risks needs to be minimized at the extent level
Project
Deliverables
Work Processes Quality Control
Activities:
Quality
Assurance
Activities:
Quality Roles
and
Responsibilities:
1. Charter Sign-off Present feasible
constraints
Validation and
verification
Executives
2. Executives
Approval
Identification of
non-compliances
Authentication Quality Manager
3. Finalizing
Schedule and
Budget
Quality control
assessment
Monitoring and
auditing
Project Manager
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8.2 Change management
Project [Please fill] Date [Please Fill] Person Proposing Change: Manager
Description of Change:
Official start-up should be increased for a certain time interval
Why needed:
Resources are being overloaded
Impact on project scope:
Late delivery
Impact on deadline dates:
Increases
Impact on budget:
NA
Impact on quality:
NA
Impact on risk:
NA
Impact on team:
Less pressure on the team
Date approved:
Project manager Sponsor Customer
_______________ _______________ _______________
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9 Project close
Project Building Bank in University Date __________ Prepared by: ______________
Item Who Target
date
Completion
date
Final Certificate of Occupancy
Team leaders 4th Aug
2018
6-Aug-18
Punch List Complete
Manager
4-Aug-18 6-Aug-18
Notice of Punch List Completion
Manager
5-Aug-18 7-Aug-18
Certificate of Substantial Completion
Sponsor
6-Aug-18 8-Aug-18
Utilities Transferred to Owner
Contractor
7-Aug-18 9-Aug-18
Notice to Owner on Insurance
Manager and
Sponsor 8-Aug-18 10-Aug-18
Facility Manual
Manager
9-Aug-18 11-Aug-18
As-Built Drawings
Construction
Manager 10-Aug-
18 12-Aug-18
Attach Job Files to Database
Manager 11-Aug-
18 13-Aug-18
Update Projects Database
Technicians 12-Aug-
18 14-Aug-18
Final Retainage Billing
Manager 13-Aug-
18 15-Aug-18
Release of Subcontractor Retainage
Sponsor,
Executives 14-Aug-
18 16-Aug-18
Approved for closeout:
__________________________________ ________________________________
Project Manger Sponsor / CEO / Customer
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9.1 Transition plan
Project Transition Plan
Project: ____________________ Date: __________ Prepared by: _______________
Current Project Situation:
Planning is complete and moving forward to execute the project
Schedule of Remaining Work:
Four Months
Risks Remaining:
Uncertainties in the middle of the execution of the project
Recommendations to Users of Project Deliverables:
(Documentation, training, help)
Training, and motivational activities including the RnR
Relevant contacts:
1. _________________________________________
2. _________________________________________
3. __________________________________________
9.2 Close procurements (pp. 424-425)
What needs to be taken into account to appropriately manage procurements?
Identification of the needs and requirements of the customers
Procurement’s Scope
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Identification of procurement Method
Approaches to the market
Evaluation and management of the contrast
9.3 Knowledge management
How will you capture knowledge discovered during your project, and what do you need to keep?
A lessons learned document
The gist of completing the project with honesty
9.4 Lesson learned
Once again, revisit the Charter Lessons Learned and consider how these can be strengthened.
Scheduling and Management
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9.5 Customer feedback
Project Customer Feedback
Project _______________ Customer _________________________ Date __________________
Item Rating (1=poor;
2=OK; 3=Excellent)
Comments – how can we improve?
Quality of deliverables 2 -
Compliance with schedule 3 -
Budget performance 3 -
Stakeholder relationship
management
3 -
Communciation
management
2 -
Overall rating 2 -
Comments:
-
Outstanding issues:
-
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