Project Management: Desklib Online Library

This document provides information on project management, including network diagrams, stakeholder matrices, work breakdown structures, risk analysis, event control measurements, and appropriate methodologies. It is a valuable resource for students and professionals studying or working in project management. The content covers various tasks and concepts related to project management, with references to relevant books and journals.

Project Management

TASK 1............................................................................................................................................2
Network Diagram........................................................................................................................2
TASK 2............................................................................................................................................5
Stakeholder Matrix......................................................................................................................5
TASK 3............................................................................................................................................6
Work Breakdown Structure.........................................................................................................6
TASK 4............................................................................................................................................7
Risk Analysis...............................................................................................................................7
TASK 5............................................................................................................................................9
Determined the measurement to control the event......................................................................9
TASK 6............................................................................................................................................9
Critically analyse the methodology which would be appropriate for project..............................9
REFERENCES..............................................................................................................................11
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TASK 1
Network Diagram
A network diagram describes all operations, roles and business processes for a project
visually. For the strategy, the plan and activities that are performed are planned and its
performance is measured and accomplished by each process (Bjorvatn and Wald, 2018). The
organisation gaining resources to arrange musical concerts to raise money is the Camden Sickle
Cell and Thalassemia Service Group. One of the key goals of this project would be to collect
funds for both the Sickle Cell and Thalassemia Treatment Forum for sustainable growth. The
network diagram below gives a clearer picture of the start and end date of the product and
guarantees that the project manager can function accordingly. All tasks and deadlines are
mentioned below, that are being used by the project manager to complete their project
successfully.
Activities:
Activities Time Period (In
days)
Predecessor
Budget approval 1 -
Hire publicity director 14 1
Hire Set Designer 14 1
Hire Place for Audition 7 2
Advertising to hire Crew and Cast 7 2
Hire Production and Publicity Crew 28 4, 5
Set Designed and Build 35 3, 6
Train Production Crew 12 3, 6
Audition to hire cast 2 4, 5
Cast Rehearsal 66 9
Hire Orchestra 7 1
Music 7 1
Photograph Cast and Crew and Collect Biographies 35 6, 9, 11
Enter information into computer 1 13
Printing 5 14
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Develop an advertising plan 7 6
Advertising Media 21 16
Orchestra Rehearsal 4 12
Order Costumes 7 9
Costume Parade and Alteration 5 7, 19
Dress Rehearsal 1 8, 10, 18, 20
Performance 10 15, 17, 21
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TASK 2
Stakeholder Matrix
A stakeholder matrix is a form of process enhancement used to assess key project
stakeholders to identify and measures that are needed to match the project's expectations.
Analysis of stakeholders will allow the plan to recognise the priorities of all stakeholders which
may be influenced by the plan or affected by it (Kerzner, 2019). This stakeholder analysis has
been implemented by Camden Sickle Cell and Thalassemia Service Community to reduce
adverse impacts and manage negative investors, allowing them to recognise the interest and
influence of each stakeholder. There are also several internal or external stakeholders which
according to the power and interest, are described below. That matrix, with some clarification, is
stated below:
High power, high interest: Company's owner, promoters and financial partners are
individuals who are strongly involved and have the power to make or alter strategic decisions
throughout this matrix project manager. These individuals monitor the entire job very closely to
ensure that according to their preparation, they can execute each task.
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High Power, Low Interest: These stakeholders involved those with high power but less
involvement in business plan such as distributors, public, etc. in this process.
Low Power, High Interest: It includes those with low power and high interest, including
workers, government, media, industry, etc. These individuals remain content with the operational
job and conduct their mission to complete it.
Low Power, Low Interest: This stage of the matrix of stakeholders attracts individuals with
low power and low interest who have limited interference with others about company problems
like consumers, volunteers, visitors, etc.
TASK 3
Work Breakdown Structure
It can be separated into basic sections by a project management and system creation work-
breakdown structure (Layton, Ostermiller and Kynaston, 2020). A comprehensive work
breakdown is an important project that organises the team's work into components that are
manageable. The project manager of music concert utilizes the deliverable task to define his job
to succeed. Below, WBS is better underplayed and followed by the project leader of any music
festival.
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TASK 4
Risk Analysis
Risk Impact Mitigation strategy
Slip and Fall injuries Moderate Project manager should ensure that individuals on
stage do not face any slip - and - fall accidents, and
then before final show is most necessary for
that practice.
Heat exhaustion Moderate Health services are still accessible and there is a
mild risk of people collapsing due to high
temperature exhaustion.
Violence and Altercation Low In order to avoid any abuse, the project manager
already positions guards in concert at different
stages (Lock, 2020).
Climate issue Moderate In open area, music concerts are planned such that
climate change, such as rain or heavy wind, will
impact the whole concert. Before fixing any date of
a music concert, weather prediction is critical.
Fire and Smoke Inhalation Low The use of smoke must be reduced to ensure that
everybody is harmed by it.
Personal theft High Event managers or mike handlers are already aware
of fraud, so they'll be aware of individual stuff at
concert.
Hearing damage High As a result of the high intensity of sound in concert,
there are high risks of ear injury. The supervisor
should verify that viewers are separated from music
systems or maintain some distance from this.
Congestion High It is the main risk, however this risk can be
mitigated by proper coordination and controlled
entry.
Dehydration High Because of high background music, people begin to
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enjoy and can fatigue quickly due to dance
enthusiasm or concert enjoyment. Event manager
provide water facility all the time for their
audiences.
Technical issues Moderate Technical equipment must be inspected and
verified to ensure that there is no technical problem
facing the concert.
Financial risk Moderate In the given budget, the project manager should
confirm that each operation has to be completed
perfectly.
Accident Low With medical services, music concerts plan and
follow all safety protocols to avoid accidents.
Uncertain incident with
Crew members
Low On concert day it's likely that crew members can be
unwell; they need to arrange backup for it (Ma and
et.al., 2018).
Damage resources of music
concert
High It is important to perfect all the arrangements and
position individuals to ensure that crowds are not
detrimental to concert resources.
Workforce High Managers can employ individuals according to the
skills needed to help archive gaols & goals for the
project.
Physical injury Low There are risks of physical injury due to high
crowing. So the project manager is also arranging
for medical assistance.
Operational risk Moderate Every members of the team should ensure that
work is carried out in compliance with the criteria
for performance.
Social impact High The project manager needs to ensure that neither
negative effect is generated by this music event.
Food Poisoning Low Food quality must be good and health safety and
sanitation must be the priority of caterers.
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Illicit Drug use Low The use of any kind of drugs in the field of music
concerts is strictly forbidden.
TASK 5
Determined the measurement to control the event
There are some measurements which should be required to identify by the project manager
of Camden Sickle Cell and Thalassemia Support Community and is discussed below:
Quality specification: The project manager checks or tracks this assessment by defining
project parameters (Mavi and Standing, 2018). Here, they insure that in order to achieve project
goals and objectives, food, stage, raw material, efficiency, designers etc. must be as per the
minimum standard specification.
Quality expectation: Music Concert's project manager is schedule to complete this
entire project inside 101 days and if that was done previously, it would be helpful. All operations
must be performed within a specific timeframe as well as the sum and budget financed can be
extended to Camden Sickle Cell and Thalassemia Support Community with additional 5000
consulting fees. Project manager also ensures that contractors provide all arrangements with
high-quality material to make sure it is effective.
Criteria for acceptance: In completing this project, the manager has set criteria for
choosing all for this music festival event. To minimise the chances of error, performances must
be very enjoyable and very well managed. The team of photographers must ensure that they
cover the whole concert and do not skip any activity that needs to be covered.
Above discussed measurements are used by the project manager of the Camden Sickle
Cell and Thalassemia Support Group and ensure that every activity and task must be performed
accordingly.
TASK 6
Critically analyse the methodology which would be appropriate for project
In order to make any project successful, organization need to implement some
methodologies and some of them discussed below (Rowe, 2020). It can be used by the Camden
Sickle Cell and Thalassemia Support Group for the success of their music even:
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Six sigma: By reducing the number of errors in the process by identifying what was not
working and then removing it from the procedure, it aims to improve efficiency. It utilises
techniques for quality management, which are mostly quantitative and analytical, that are
mostly used by professionals who specialise in such techniques.
Waterfall: It is among the most common methods of project management, a linear, plan -
driven tool whereby change enables the current flow like such a waterfall. Actually designed for
manufacturing or construction industry, it's become joyfully more expensive because of its rigid
physical environment leading to a lack of flexibility in adjustments at the initial stages of
production.
Agile: This is the most identifiable techniques for project management, best suited to
flexible and incremental projects. It is a form of process in which the mutual effort of self-
organization or cross-functionality and the customers create demands and strategies. Originally
designed for software design, it was created as a reaction to the Waterfall approach's
shortcomings.
From the overall analysis, it has been analysed that six sigma methodologies were used by
the project manager of the Camden Sickle Cell and Thalassemia Music Concert Service
Community to eliminate waste and operational errors (Willumsen and et.al., 2019). It helps to
improve the overall quality of the project and managers need to attract experience for efficient
execution and good performance. The use of sigma methodology in music concerts has several
advantages and these are as follows:
 This includes a greater understanding of evolving consumer needs, quality and delivery
changes, reducing waste, reduced costs, the production of robust technology and systems,
quality management and competitor analysis enhancement.
 It clarifies the positions of different stakeholders in reaching the financial and
technological bottom-line goals of each Six Sigma project and the value of assessing the
progress of these projects.
 It recommends that projects be carried out in compliance with quadruple scope, time, cost
and quality constraints and illustrates the consequences of implementing the Six Sigma
approach in any of these areas. It also defines possible pitfalls of reckless use in project
management of the Six Sigma process.
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REFERENCES
Books & Journals
Bjorvatn, T. and Wald, A., 2018. Project complexity and team-level absorptive capacity as
drivers of project management performance. International Journal of Project
Management. 36(6). pp.876-888.
Kerzner, H., 2019. Using the project management maturity model: strategic planning for project
management. John Wiley & Sons.
Layton, M. C., Ostermiller, S. J. and Kynaston, D. J., 2020. Agile project management for
dummies. John Wiley & Sons.
Lock, D., 2020. Project management. Routledge.
Ma, X. and et.al., 2018. Conceptual framework and roadmap approach for integrating BIM into
lifecycle project management. Journal of Management in Engineering. 34(6).
p.05018011.
Mavi, R. K. and Standing, C., 2018. Critical success factors of sustainable project management
in construction: A fuzzy DEMATEL-ANP approach. Journal of cleaner production. 194.
pp.751-765.
Rowe, S. F., 2020. Project management for small projects. Berrett-Koehler Publishers.
Willumsen, P. and et.al., 2019. Value creation through project risk management. International
Journal of Project Management. 37(5). pp.731-749.
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