MPM7001: Project Management Theory & Practice

MPM7001: PROJECT MANAGEMENT THEORY & PRACTICE
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MPM7001: Project Management Theory & Practice
TABLE OF CONTENTS
EXECUTIVE SUMMARY............................................................................................................. 4
INTRODUCTION........................................................................................................................ 5
FIVE KNOWLEDGE AREAS of PMBoK........................................................................................6
Scope Management..............................................................................................................6
Risk Management.................................................................................................................8
Communication Management............................................................................................11
Time Management............................................................................................................. 13
Stakeholder Management..................................................................................................14
RECOMMENDATION FOR WELSH GOVERNMENT’S PROJECT MANAGEMENT.......................16
CONCLUSION.......................................................................................................................... 16
REFERENCES........................................................................................................................... 18
APPENDIXES........................................................................................................................... 20
Appendix – A: Welsh Railway Network project by Transport Department of Welsh
Government........................................................................................................................20
Appendix – B: The Scope Management Knowledge Group of PMBoK................................21
APPENDIX – C: Earned Value Management Technique.......................................................22
APPENDIX – D: Power / Interest grid of Stakeholders........................................................22
List of Figures
Figure 1: Scope Management Plan process (PMI, 2013)..........................................................7
Figure 2: Sample Governance structure for Welsh Government (Guo, Chang-Richards,
Wilkinson, & Li, 2014)...............................................................................................................9
Figure 3: Communication process for conducting the communication (Kerzner, 2013)........11
Figure 4: PDCA cycle of continuous improvement for the betterment of communication
(Kloppenborg, Anantatmula, & Wells, 2016)..........................................................................12
Figure 5: Rail Network project in Welsh (Welsh Government, 2019).....................................20
Figure 6: Inputs, Tools & Output of Scope Management knowledge group (PMI, 2013).......21
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MPM7001: Project Management Theory & Practice
Figure 7: EVM technique which can be used by the Welsh Government for developing the
forecasts (Murphy, 2013).......................................................................................................22
Figure 8: Power & Interest grid of Stakeholders (PMI, 2013).................................................22
List of Tables
Table 1: Requirement Traceability Matrix for tracking the needs of the project (PMI, 2013)..8
Table 2: Risk register for Welsh Government to analyse the risk (Lock, Project Management,
2007)...................................................................................................................................... 10
Table 3: Engagement plan Matrix of stakeholders for managing the level of engagement
(PMI, 2013).............................................................................................................................15
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MPM7001: Project Management Theory & Practice
EXECUTIVE SUMMARY
The main aim of developing the report is to identify the various knowledge areas present in
the project management those can be used to deliver the project flawlessly. The Welsh
Government is currently facing various complexity due to the decision which is pending to
be taken by the European Union for the fund sharing. Therefore, in such condition, the
development of project and its delivery should be managed very meticulously so that it can
be concluded as per the developed baseline schedule and cost budget. Five key knowledge
areas of project management that are the 'scope management', the 'time management', the
'risk management', the 'communication' and the 'stakeholder management' are discussed in
this report.
To deliver the project flawlessly, the appropriate scope should be developed from the
requirements after conducting appropriate prioritisation so that the chances of scope creep
and gold plating during the project execution can be minimised. Because in case of increase
in the scope, it can impact the project very negatively by increasing the resource
requirement and of course the additional cost requirement. For this purpose, the risk
present in the project should always be analysed appropriately. The risk due to the
disagreement by the European Union should always be considered before developing the
project parameters. During the identification of risk, the standard risk register as per the
Project Management concept should be used so that the probability and impact of occurring
the risk can be identified and accordingly they can be ranked during the qualitative analysis.
For executing the project flawlessly, the communication between various stakeholders
should be performed smoothly and for this purpose, the continuous improvement plan
should be incorporated during the project execution phase. It can help in reducing the effort
to communicate with different stakeholders and complete the meetings without wasting
much time. During the development of the time estimate, the bottom-up estimation
technique can be very helpful to develop an accurate estimation to develop the baseline
schedule of the project. To identify the forecast properly, the EVM technique should be
used by the project team members. The stakeholders should be managed throughout the
project life cycle by conducting the engagement plan and then executing the same during
the project execution phase. These methods can be used by the Welsh Government to
deliver the projects flawlessly.
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MPM7001: Project Management Theory & Practice
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MPM7001: Project Management Theory & Practice
INTRODUCTION
The Welsh Government is committed towards the society and so various projects has been
initiated by the government which can be executed to provide a better service to the citizen
of Welsh. With this concept, the government has initiated the development of a rail
network system within and outside the Welsh so that different parts of United Kingdom can
be connected to provide a smooth mode of transportation (Refer Appendix – A) (Welsh
Government, 2019). For this purpose, the railway lines are to be modified so that more
number of trains can be operated to reduce the rush during peak hours. Even various old
stations and old lines are to be modified so that a much better service and connectivity can
be provided for the people of United Kingdom. This can also improve the level of safety of
the existing stations and for this purpose, the overall budget is also being sanctioned by the
Welsh Government for the department of transport to take care about the development of
railway network system within Welsh for providing better connectivity within and rest of
places in the United Kingdom.
The project is required to be approved by the Council of Welsh government and the
Parliament because the project will be useful for the people of Welsh. The police forces
along with the armed forces can also be provided the discount facility for using the assets as
a contribution towards the community. Therefore, in this report, the different knowledge
areas present in the project management shall be discussed with respect to the above
project so that the discussed tools and processes can be used by the Welsh Government
Senior Management team to deliver the project flawlessly within the constraints. The
Transport department of the Welsh government will be the project management team of
this project. It will help in developing the project in a better way so that the scope creep and
gold plating can be avoided. Along with the time and risk management, it can also be
performed well before the start of the project. The stakeholders are also required to be
identified well. All these factors of project management shall be discussed in detail in the
subsequent sections and then the recommendation along with conclusion of the whole
report shall also be provided.
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