Project Management Tools Assesment

Running Head: PROJECT MANAGEMENT
Project Management
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Part A – Planning
Imagine you are the owner of a café in Melbourne’s CBD with two other partners. Due to
the extremely high rent, you are no longer able to afford to run the business, so you consult with
an expert who will advise you on how to run the business successfully. The expert suggested that
you move to a suburb where the rent is affordable. You and your partners like the idea and
decide to move to a new location, but before moving you must prepare a report with the help of
your partners considering the points listed below.
1. Briefly introduce your project by defining the parameters/scope of the project,
including: - Project name; - Project period; - Project objectives; - Project stakeholders; - Project
budget; and - Resource requirements and allocation.
The scope of the project is relocating the café to a suburb location in order to reduce the
rent of the space and gather profits from the business. Other details are specified below.
Project Name – Café relocation to a suburb location with much lesser rent for the space
Project Period – 3 months
Project Objectives – To increase the profit margin by reducing the amount of rent paid
every month for the café space
Project Stakeholders – Three partners, café manager, café staff
Project Budget - $100,000
Resource Requirements and Allocation – Basic amenities and facilities required for
setting up the café (furniture and cooking equipments are already available)

2PROJECT MANAGEMENT
2. Break down your project objectives by creating milestones and drawing a Gantt chart
to represent the following: - Deliverables; - Work breakdown; - Budget and allocation of
resources; - Timelines; - Risk management; and - Recordkeeping and reporting.
The deliverables, work breakdown and milestones are shown in the following Gantt
chart.
Figure: Project Gantt Chart
(Source: Created by Author)
The risks and the budget are further discussed under the next headers.
3. Identify one (1) Work Health and Safety (WHS) related risk and create a risk
management matrix to record your strategies including responsibilities to manage these risks.
One WHS related risk includes fire hazard that can cause severe or even fatal injuries.
The risk register is developed as follows.
Risk Probability Impact Management

3PROJECT MANAGEMENT
Strategy
Fire, Electrical
Hazards
Medium Very High Installation of
insulators, use of
safety gears
Lack of business in
the new area
High High Conduct marketing
and promotions
through digital and
social media
Budget overshoot Medium High Use the contingency
budget to recover
additional costs
4. Develop a project budget and discuss it with your partners for approval.
The project budget is developed in the following table.
Resource / Requirements Budget
One Time Security Deposit $25,000
First Month Rent $10,000
Refurbishment of Rented Space $25,000
New Amenities and Facilities $15,000
Workers’ Charges $15,000
Contingency Fees $10,000
TOTAL $100,000