Project Management: Top of the South Tours Ltd

Running head: PROJECT MANAGEMENT
Project Management: Top of the South Tours Ltd
Name of the student:
Name of the university:

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Table of Contents
1. Project charter..........................................................................................................................2
1.1 Background of the project and its purpose............................................................................2
1.2 Project scope..........................................................................................................................2
1.3 Statement on requirements of the project..............................................................................3
1.4 Identification of the project sponsors and clients..................................................................4
1.5 Project constraints..................................................................................................................5
2. Business case model....................................................................................................................5
3. Work Breakdown Structure of the project...................................................................................7
4. Estimated cost for the selected tasks........................................................................................10
a) Sailing boat from Fiji to Nelson............................................................................................10
b) Calculation of procurement percentage.................................................................................12
c) Registration and safety of the project....................................................................................12
d) Practice run............................................................................................................................12
5. Stakeholder analysis of the project............................................................................................12
6. Risk management plan for the project.......................................................................................14
Conclusion.....................................................................................................................................17
References......................................................................................................................................19

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1. Project charter
1.1 Background of the project and its purpose
This report depicts the role and positive impact of incorporating professional project
management prcatices while bringing suitable boat to New Zealand and making that ready to
serve needful tourist services to the consumers for the operational activities at Nelson. Top of the
South Tours Ltd, also known as TOT is authorized to operate different travel packages and tours
mainly in the northern region of South Island. In the past few years the company is continuously
obtained massive growth, competitive advantages and commercial revenue.
The scope of the project, including the list of requirements for the project, project
constraints are also elaborated in this report. In addition to this, a business case model is also
developed for TOTS. The project can never be accomplished with the efforts of a single person
therefore lists of resources are assigned for each of the sub activities divided to complete this
project. In order to reduce to work pressure from the project team members this large project is
segmented into smaller activities and based on capabilities and skills of the project resources for
different activities separate resources are also assigned. This project report also illustrates the
cost estimated for the project, including Work Breakdown Structure. In addition to this, a risk
management plan and stakeholder management plan is also designed and elaborated in this
report.
1.2 Project scope
The scopes of the project are illustrated in the below section:

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 The scope of the project is to provide a successful, comfortable and memorable
travelling experience to the willing consumers by operating a tour from Nelson
port to Abel Tasman National Park with a halt in different attractive beaches in
the park.
 Though, the scope of the project is to set out suitable source boat to Nelson and
make it capable of operation. The contracted travel organization who is interested
to share their boat for operating the travel is Pacific Princess a Fiji based tourist
boat.
 As the boat was built in the year 2006, thus it requires some refurbishment. Cost
assigned for boat refurbishment and the other cost estimated for the project are
also scope for the project.
 In order to make the one trip memorable one for travellers the project manager
needs to assign needful resources and stakeholders to this project. The other scope
of the project is to design and develop a list of stakeholders including a risk
management plan.
 Due to seasonal changes the travellers do not travel to this location throughout the
year, therefore instead of buying a boat the feels that hiring a boat is beneficial for
both. Pacific Princess is also interested to incorporate a kitchen facility to their
service for attracting more numbers of consumers.
1.3 Statement on requirements of the project
As the boat is older ne built in the year of 2006, thus it requires refurbishment. On the
other hand, TOTS is also needed to install a kitchen facility to offer the best services to their
consumers. The company has signed the contract and agreement with BLT. In order to lease don

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the overall refurbishment cost TOTS require to invest the total boat refurbishment and kitchen
facility adding cost. As a whole it is measured that, the net cost includes the six months hiring
cost as $350,000 and the additional of refurbishment cost. The lists of requirements for the
project include the below:
 Engine repairing
 Mechanical repairing
 Electronics and electrical improvements
 Canvas applications and operations
 Rigs and sails
 Metal works
 Improvement in air conditioner, refrigeration, hull and GRP
 Supporting liferafts and inflatable
1.4 Identification of the project sponsors and clients
The sponsors and clients for the project are enlisted in the below section:
Clients  Travellers
 Bula Luxury Tours Ltd (BLT)
 The Pacific Princess
Sponsors  Marine industrial Engineering Limited
 ABC United
 XYZ safety services Private Limited