Project Management for Transport for London

This report covers critical analysis of project management methodology for the project, network diagram, Gantt Chart and stakeholder analysis. It also includes development of work breakdown structure, organisational structure, risk analysis and determines aspects of measures to be put for controlling event.

Project management
Transport for London

Contents
Contents...........................................................................................................................................2
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Justification of project and project methodology........................................................................1
TASK 2............................................................................................................................................1
Network diagram.........................................................................................................................1
Gantt Chart...................................................................................................................................3
TASK 3............................................................................................................................................6
Stakeholder analysis....................................................................................................................6
TASK 4............................................................................................................................................9
Work breakdown structure..........................................................................................................9
Organisational structure.............................................................................................................10
TASK 5..........................................................................................................................................11
Risk analysis..............................................................................................................................11
TASK 6..........................................................................................................................................13
Determining quality expectation, quality specification and acceptance criteria.......................13
CONCLUSION..............................................................................................................................13
REFERENCES..............................................................................................................................14

INTRODUCTION
Project management is significant as it brings directions to projects. It improves efficiency
of a project through providing clear roadmap that directs, guides and leads people for successful
completion (Papathanassiou and Khoryaev, 2017). The report is prepared on a project that is
Transport for London that is based on developing Land along Bollo Lane for building around
800 new homes in Acton. It stags one of popular operettas of playwright William G. Gilbert
addition to composer Arthur Sullivan.
The report covers critical analysis of project management methodology for the project,
network diagram, Gantt Chart and stakeholder analysis. It also includes development of work
breakdown structure, organisational structure, risk analysis and determines aspects of measures
to be put for controlling event.
TASK 1
Justification of project and project methodology
Transport for London project has objective of undertaking road project with the purpose of
creating more attractive and greener streets in Acton. The project deliverable includes
improvement of entire bus network across London-Ealing Council. In aspect to the project,
appropriate project methodology is Waterfall methodology that refers to an approach to complete
phases and tasks in sequential ways, each stage is required to be completed prior when next
starts. In projects such as organising musical event, arranging conferences and hence forth, the
methodology is widely used (Hwang, Shan and Looi, 2018).
In project of Transport for London, use of Waterfall Methodology benefits by easily
managing practices due to rigidity of model as each stage comprises particular deliverables
together with review process. It is highly methodical as it focuses on clean transfer of
information at each and every step. It also assists in prioritising accessible information in such
manner that new additions to team getting speed quickly when required.
TASK 2
Network diagram
A graphical representation of any type of project that assist team members to visualise
activities which requires completion over duration of project is network diagram. In Transport
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for London project, use of network diagram provides context including task sequence,
dependency along with duration. Presented below is network diagram of Transport for London:
Illustration 1: Self-generated. 2020
(Source: Self-generated. 2020)
Illustration 2: Self-generated. 2020
(Source: Self-generated. 2020)
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By using below mentioned crietria, above network diagram for project of Transport for
London is created:
Above generated network diagram for Transport for London represents critical path
which refers to popular tool for identifying activities essential for completing working in
minimim time period. It determine all tasks required for project completion and ensure schedule
flexibility. As per Figure 1, network diagram is generated by using orange and blue arrows. From
Figure 2, it is identifid that shortest time as per critical path for completing the project is
1→2→4→5→9→10→21→22. It states that shortest time in which the project will be completed
is 1 + 14 + 7 + 7 + 2 + 84 + 1 + 10 which is equivalent to 116 days.
Gantt Chart
A project management tool which assist to plan and schedule projects of all sizes is gantt
chart. In the project, use of gantt chart benefits in easily scheduling tasks, visually representing
time frames and adding dependencies (Akomea-Frimpong, Jin and Osei-Kyei, 2021). For
Transport for London, Gantt chart is below:
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4

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TASK 3
Stakeholder analysis
A foremost step in managing stakeholders that is significant working which successful
people use with the aim of winning support from others is termed as stakeholder analysis. Using
stakeholder analysis, qualitative information about people that are interested in developing and
implementing the project is systematically collected and analysed. For Transport for London,
stakeholder analysis is below:
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Figure 1 Self-Created Stakeholder Analysis. 2021
(Source: Self-Created Stakeholder Analysis. 2021)
Stakheolder Power Interest Role in project that is
Transport for London
Communication
strategy
Local government
board
High Low  Supervise laws
related to public
welfare.
 Levy and collect
taxes (Nachbagauer
and Schirl-Boeck,
2019).
E-mail and face to
face conversation.
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National Media High Low  Providing approval
on working.
 Sharing
requirements.
Social media
platforms and
verbal
communication.
Community Members Low Low  Participate through
living in area of
project.
 Improve project
design by using local
knowledge.
Face to face
intercation,
reports and
television.
Employees Low High  Completing tasks on
time.
 Exchanging views
with higher project
authorities.
Face to face
intercation,
conferences and
reports.
Recruiting agencies Low High  Find right employee.
 Discover and retain
top talent for the
project.
Report and face to
face interactions.
Project sponsor High High  Evaluates project's
actual progress.
 Ensuring processes
are followed.
 Provide clear
instructions to team.
Personal letters,
videoconferencing
and text
messages.
Site manager High High  Sourcing materials.
 Monitoring project
progress.
 Ensuring site safety
through making
safety inspections.
Weekly letters,
magazines and E-
mail.
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TASK 4
Work breakdown structure
Project management system that is incremental decomposition of project into phases, work
packages together with deliverables is work breakdown structure (Woodley, 2018). In context to
Transport for London, work breakdown structure is underneath:
Illustration 3: Self-Created. 2020
(Source: Self-Created. 2020)
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Organisational structure
It outlines the ways in which certain practices or tasks are directed for goal attainment. In
project of Transport for London, hierarchical structure is effective as within this, chain of
command goes from up to down. Using this structure, managers define authority-responsibility
levels and create a camaraderie among workforce.
Figure 2: Hierarchical structure for project of Transportation of London. 2021
(Source: Hierarchical structure for project of Transportation of London. 2021)
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TASK 5
Risk analysis
In aspect to Transport for London, risk analysis is conducted below:
S.No Risks Potential Impact Responsible
person
Mitigation strategy
1 Reputation risk High High Project manager Promoting events at all
channels including
traditional and modern
paths.
2 Injuries at site High High Human resource
Manager
Arranging first aid kit.
3 Financial loss Low High Finance manager Arranging funds as pet
project requirements.
4 Withdrawal of
sponsor
Low Low Marketing
Manager
Attractive returns on
investments (Zainal
Abidin and Mahasan,
2019).
5 Threat of fire Moderate High Site manager Proper arrangements of
fire extinguishers.
6 Catastrophic
incident
Low Low Site manager Promoting culture that
prioritises security as
well as health.
7 Supply chain
capacity
High High Supply chain
manager
Taking regular
assessment of status of
key suppliers.
8 Technical risk High High Information
Technology
manager
Regularly update
software and securing
wireless networks.
9 Failure of High High Site manager Arranging generator or
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power invertor.
10 Population
protests
High High Human resource
manager
Monitoring protester
practices and Incident
management plans.
11 Improper time
management
High High Project manager Formulating schedules
for all tasks as per time
of completion.
12 Losing talents
in teams
Low Medium Team leader Implementing People
Strategy- Skilled for
success
13 Safety of staff Moderate Moderate Human resource
manager
Arranging proper safety
measures.
14 Communication
risk
High High Project manager Establishing
communication vehicle.
15 Design risks Low Low Architects Establish a Specific
Scope of Work and
secure Signed Approval
16 Environmental
risk
Moderate High Site Manager Using waste tracking
forms and arranging
provision of separate
bins.
17 Permission of
local authorities
Low Moderate Project manager Taking permission from
local authorities of the
place where event is
organised
18 Organisational
risks
Moderate High Human resource
manager
Hiring experienced
workforce and Timely
deliveries.
19 Socio political
risks
High High Project manager Consultations with
governments and
political leaders.
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20 Cost overruns High High Finance manager Devising budget for
each functional unit.
TASK 6
Determining quality expectation, quality specification and acceptance criteria
Quality expectation: It represents key quality requirements for project product. In aspect to
Transport for London, quality expectation is high because it brings mobility in the country. With
this, project managers enhance customer satisfaction, motivating employees for excellent
performance and complete project without any dispute.
Acceptance criteria: It is predefined requirement which is needed to be met for marking
story complete (de Almeida, Araújo and de Medeiros, 2017). Acceptance criteria for Transport
for London is prioritised with the help of MsSCoW framework which comprises must have,
should have, could have together with won’ have for present.
Quality specification: A detailed requirement elaborating product or service quality. In
Transport for London, quality specification is based on transforming competence of modules and
panels over time.
For controlling the project of Transport for London, benchmarking is one of measure
with the help of which project managers analyse and compare strategies, quality standards,
processes, etc with similar best projects to transform variables of the project for achieving
success. It helps in gaining independent perspective, developing standardized set of processes
and culture of continuous improvement.
CONCLUSION
From the report, it has been concluded that project management helps each and every
portion of project to run more smoothly, planning successful deliverables and improve team
effectiveness. With project methodology, managers organise times, minimise project risks and
develop skills among team. Certain risks that neds to be mitigated in a project are Socio political
risks, technical risk, population protests, losing talents in teams, environmental risk and hence
forth.
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REFERENCES
Books and Journals:
Akomea-Frimpong, I., Jin, X. and Osei-Kyei, R., 2021. Managing financial risks to improve
financial success of public—private partnership projects: a theoretical
framework. Journal of Facilities Management.
de Almeida, P. C., Araújo, O. D. Q. F. and de Medeiros, J. L., 2017. Managing offshore drill
cuttings waste for improved sustainability. Journal of cleaner production, 165, pp.143-
156.
Hwang, B. G., Shan, M. and Looi, K. Y., 2018. Key constraints and mitigation strategies for
prefabricated prefinished volumetric construction. Journal of Cleaner Production, 183,
pp.183-193.
Nachbagauer, A. G. and Schirl-Boeck, I., 2019. Managing the unexpected in megaprojects:
riding the waves of resilience. International Journal of Managing Projects in Business.
Papathanassiou, A. and Khoryaev, A., 2017. Cellular V2X as the essential enabler of superior
global connected transportation services. IEEE 5G Tech Focus, 1(2), pp.1-2.
Woodley, C., 2018. Managing Local Government Archives by John H. Slate and Kaye Lanning
Minchew. Archivaria, 85, pp.202-205.
Zainal Abidin, S. and Mahasan, S., 2019, December. Managing Offshore Deepwater
Decommissioning: Subsea and FPSO Decommissioning and Abandonment in West
Africa. In SPE Symposium: Decommissioning and Abandonment. OnePetro.
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