Project Plan for Graduation Ceremony at Bloomsbury Institute

Project Plan

TABLE OF CONTENTS
TABLE OF CONTENTS................................................................................................................2
INTRODUCTION...........................................................................................................................1
SECTION 1: SCOPE PROJECT MANAGEMENT PLAN............................................................1
1.1 Project Description................................................................................................................1
1.2 Key project objectives...........................................................................................................1
1.3 Project Scope.........................................................................................................................1
1.4 Assumptions..........................................................................................................................1
1.5 Constraints.............................................................................................................................2
1.6 Roles and Responsibilities.....................................................................................................2
1.7 Work break down structure...................................................................................................3
SECTION 2: TIME MANAGEMENT PLAN................................................................................4
2.1 Project Activity......................................................................................................................4
2.2 Project Network diagram.......................................................................................................5
2.3 Project Gantt chart.................................................................................................................5
SECTION 3: COST MANAGEMENT PLAN................................................................................6
3.1 Cost Management Budget......................................................................................................6
3.2 Project Cost Baseline.............................................................................................................7
SECTION 4: COMMUNICATION MANAGEMENT PLAN.......................................................8
4.1 Project stakeholders...............................................................................................................8
4.2 Stakeholder communication plan..........................................................................................8
SECTION 5: RISK IDENTIFICATION PLAN..............................................................................9
5.1 Risk identification and action plan........................................................................................9
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................13

INTRODUCTION
Project management is described as the process of application of different skills,
knowledge, process and the experience for achieving the specific project goals as per project
acceptance requirements within the agreed parameters. The PM has the final deliverables which
are constrained with limited budget and timescale. The Project manager is required to make
analysis for all the strategies that could be adopted for completing the project within given time
frame with required quality and standards. Project management becomes with collaboration and
coordination of all the team members and not of any single individual. The present report is
focused over Bloomsbury Institute which is planning to organize a graduation ceremony in
November.
SECTION 1: SCOPE PROJECT MANAGEMENT PLAN
1.1 Project Description
In the present project Bloomsbury is planning to organize the graduation ceremony for
the students. The ceremony has to be organised within the given time period of 3 months in the
month of November 2021. The institute has provided a fixed budget of 7000 in which the project
has to be completed. It would not provide costs above the given time limit. Project management
involves completing the project with available resources by making optimum utilization of the
resources.
1.2 Key project objectives
 To execute high impact graduation ceremony for the students
 Improving the performance and productivity of the team members
 To provide mesmerising experience within given time limit and budget
 To increase the brand recognition and reputation of the institute in market.
1.3 Project Scope
Project aims to provide the students with high quality experience to students through
graduation ceremony. The project will provide the students with their graduation degree and last
college experience (Demirkesen and Ozorhon, 2017). The graduation attended by others will
enhance the reputation of institute and will also help in marketing to others which will attract
new students.
1.4 Assumptions
 The project will have all the resources required for completing it successfully.
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 The labour and other costs will stay constant throughout project.
 All stakeholders agree with the decisions taken by project manager
 All the equipments and resources used for the project are in working condition.
 Productivity of the team members would not decrease.
1.5 Constraints
 The budget has to be completed within limited time frame which may affect the quality
 Increase in budget would affect the planning process
 The conflicts in the team members may lead to delay in project (Radujković and
Sjekavica, 2017).
 Ineffective decision-making may affect the project completion
1.6 Roles and Responsibilities
Project manager– Look after overall project from beginning to end. It has the responsibility to
manage all the processes carried out for the project. Project manager will ensure that there is
effective utilization of the resources. It has to check the progress at regular intervals to manage
the process and completing it within time.
Financial manager– It has the role of managing finance for completing project within given
budget of GBP 7000. It has to make budgets and make allocation of resources most effectively
and ensure that there is proper control over the costs and expenses (Nijhuis, Vrijhoef and
Kessels, 2018). It has to record all the transactions carried out by the business related to project.
Project Director– It will look after all the activities being carried out related to the project. It will
provide the funds for completing the project within given time frame and complying with
required quality standards. It will check the progress of project processes and operations.
Resource Manager– It has the responsibility to provide resources required for carrying out
project. It has to manage the resources purchases for the project. Sufficient stocks and safety
margin has to be maintained by resource manager for avoiding any interruptions.
Technician- It has to manage all the technical processes related to project. The graduation
ceremony technical requirement has to be analysed and making arrangements for them. It has to
make arrangements for lighting, decoration, projectors and such other things in ceremony
(Sreedharan and Sunder 2018).
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