Project Plan for Academic Year

Project Plan for the academic year it will take place in late September 2020-
INDUCTION-event day

Contents
Section 1. Scope Management Plan.....................................................................3
1.1 Project Description.................................................................................................... 3
1.2 Project Scope........................................................................................................... 4
1.3 Assumptions............................................................................................................. 4
1.4 Constraints................................................................................................................ 5
1.5 Project Roles and Responsibilities.........................................................................5
1.6 Responsibility Assignment Matrix (RAM) – [ Optional ]..........................................6
1.7 Project Work-breakdown Structure (WBS)................................................................7
1.8 WBS Dictionary – [ Optional ]...........................................................................8
Section 2. Time Management Plan.......................................................................9
2.1 Project Milestones – [ Optional ] ..............................................................................9
2.2 Project Activity/Time/Dependency base table ..........................................................9
2.3 Project Network Diagram ......................................................................................... 9
2.4 Project Gantt Chart ......................................................................................... 9
Section 3. Cost Management Plan......................................................................10
3.1 Cost Breakdown and Budget..................................................................................10
3.2 Project Cost Baseline........................................................................................... 10
Section 4. Communication Management Plan....................................................11
4.1 Project Stakeholders...............................................................................................11
4.2 Stakeholder Communication Plan...........................................................................11
Section 5. Risk Management Plan......................................................................12
6.1 Risk Identification, Analysis and Action Plan .........................................................12
6.2 Project Risk Matrix – [ Optional ]............................................................................12

Section 1. Scope Management Plan
1.1 Project Description
This project is a welcoming and induction event for the next academic year students. This
will be a tree day event that is planed to welcome new students in the next academic year and
make them aware of institution in which they will complete their education. This report will be
providing a complete a outline to make event effective and successful. The planning of the project
will be consists of time scheduled for event, financial planning for welcoming and induction
program, communication management plan and risk management plan to complete event without
any failure.
1.1.1 Project Description
In the new academic year different new students will be joining the university and will become part
of it. This event is all about greet them effectively with people of institution, infrastructure and
facilities that will be provided to them with in the promises. The Welcoming program will be all
about interaction between institution and new comers. The induction program will be about
making new students aware of the organization and make them familiar with different processes
and activities of university throughout the complete year.
1.1.2 Project Objectives
The main objective of this project are-
1. To develop effective Management plan for welcome and induction program for next
academic year with in 2 months.
2. Develop sense of belonging in students towards institution
3. To provide required information to the student to develop their knowledge.
4. To develop a complete outline of welcome and induction event for effective completion.
5. To develop a risk management plan to reduce the chances of major and minor failures.
1.2 Project Scope
The main purpose of the welcome and induction event is to provide crucial and
information that students will need to perform efficiently with in the university. They will be
introduced to the faculty and education process. This is how students will feel comfortable with in
the institution. This is how they will be able to select college for their further education.
1.3 Assumptions
There are assumption need to be made about the project plan to make it much easier to
follow and make whole event systematic. The assumptions that are made for project plan.

1. The resources that will be used in the event will be renewable and sustainable.
2. Complete process will be designed to be effective and influential for students.
3. The welcome and induction event will be more interactive not one way communication.
1.4 Constraints
Constraints for this project are related to the factors that are not in control of project team. Some
of the main constraints for the projects are-
1. the budget of the three event is fixed and it is not possible to extent this budget due to extra
expenses,
2. the time of the event is predefined so any kind of timing related issue can not be entertained in
the project planning.
3. The changes in the plan can not be implemented on high level at implement stage.
4. The delays in the project implementation should be avoided.
1.5 Project Roles and Responsibilities
In the project planning different members will required to complete project with high effectiveness.
Different roles and responsibility of these members will be-
Member Role Responsibility
Project Manager The responsibility of the project
manager is to manage all the
operations with in the project.
This is responsibility reduce the
chances of failure with in the
project with cost and time
efficiency.
Resource Manager The role of the resource manager
is to ensure the availability of
various resources that are
required for the successful
implementation of project.
The responsibility of resource
manager is to make the
resources available that are
suitable for the project.
Team Member Develop better coordination to
successful implementation or
project.
Make effective communication
with team members to avoid any
kind of failure with in the project.
Functional Manager The main role of the functional
manager is to manage the
This is responsibility of the
functional manager to effectively