Project Plan for Bloomsbury Institute Orientation Program

This project plan outlines the objectives, scope, cost management, time management, risk management, and communication management for the orientation program at Bloomsbury Institute.

PROJECT PLAN

Table of Contents
INTRODUCTION...........................................................................................................................1
Task 1...............................................................................................................................................1
PROJECT PLAN.............................................................................................................................1
Project overview..........................................................................................................................1
Objectives ...................................................................................................................................1
Project scope .............................................................................................................................1
Assumptions................................................................................................................................2
Constraints ..................................................................................................................................2
Project roles and responsibility .................................................................................................2
project work breakdown structure...............................................................................................3
PROJECT COST MANAGEMENT PLAN ...................................................................................3
Cost breakdown and budget .......................................................................................................3
Cost baseline..............................................................................................................................3
resource analysis-........................................................................................................................3
PROJECT TIME MANAGEMENT ..............................................................................................3
Project function/ time duration/ dependencies ...........................................................................3
Gantt chart ..................................................................................................................................4
Network diagram ........................................................................................................................4
Critical path analysis...................................................................................................................4
PROJECT RISK MANAGEMENT.................................................................................................4
PROJECT COMMUNICATION MANAGEMENT ......................................................................7
Stakeholder matrix .....................................................................................................................7
communication plan ...................................................................................................................7
CONCLUSION ...............................................................................................................................8
REFERENCES ...............................................................................................................................9

INTRODUCTION
Project plan is refers to a document which includes a objective and scope of a project and
it is also called project management plan. To easily and effectively communicate to stakeholders
it is documented in the form of Gantt chart. It is a formal document used to execute and control
the project. Bloomsbury institute proposed in 2002 and is one of the for- profit higher education
institute in London. In this institutes organises an induction event for next academic intake. This
report explains the project scope, cost management, time management, risk and communication
management(Mundy and et. al., 2015).
Task 1
PROJECT PLAN
Project overview
Bloomsbury institute founded in 2002 who gives a students an appropriate and effective
knowledge in a different streams like law, commerce, business management and many more.
Therefore, it is planning to organise a three day orientation and welcome programme for their
next academic year intake. This event can planned in September 2020.
Objectives
It includes several objective of making an induction program for the students are as follows.
 The main objective is to eliminate the initial trepidation of the new entrants at the time of
taking admission in the academy with 25%.
 The orientation program is organised to enhance the students engagements by 30% at the
end of 3 months. In this university is aiming at increasing the internal- external move by 35% in 4 months
of the event.
Project scope
The scope of this project is very broad some of this can be described below- Session with present scholar – It is an important for improving the pre- curriculum
activities by taking the feedback from the current students. So in future it can be present
in a very effective way.
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 Activities- In this all the functions and task are properly assigned and briefing should be
clearly understood by all the stream member along with presentation for current students
with different staff members. On the other hand, institute can introduce their activities
with various groups that would encourage the new entrant to take participate and interact
with others. On the third day they brief the roles and responsibility in front of intakes and
then expectations should be communicate form them(Heagney, 2016).
 Choosing team – In this step all the teachers, students and other staff members are take
participate in the activities and they all are responsible for managing and directing the
event, in a way that they check the sound, catering service as well as design and light.
Assumptions
It is an important for the students to enhance and encourage them in a positive ways. There are
various assumptions that can be explained below.
 In this around 90% students take part in the induction program out of all the new students
who take admission in Bloomsbury institute.
 In require almost 2 months for proper and effective function of an activities which is
related to the project or plan(De Paoli and Ropo, 2015).
 From this event exceptions are somewhat high to every members in the institute and from
the new intakes that it would except the culture and environment of the academy. And at
last new takes distribute in various groups and examine all campus by college tour.
Constraints
It includes various constraints in induction program that are as given below.
 First constraints was three day induction program which reflect various causes and
roadblock in this event.
 Another one is financial budget, resources that is used in completing the project in an
institute.
Project roles and responsibility
Roles Responsibility
Project manager It holds the major responsibility to manage the
whole project in the Bloomsbury academy.
Budget controller It holds the financial transaction of an event
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like how much money spend in decoration,
light, catering sound etc. in the institution.
Designer and catering It designs the overall activities like set the light
, decoration and location and caterer focus on
what food is prepare in the events and what
type of food is prepare.
project work breakdown structure
Work breakdown structures refers to a system which is deliverable- oriented breakdown a project
in a smaller parts or components. It main functions is to organises a key project that delivers and
organises between different members of a team into very manageable way(Lock, 2017).
PROJECT COST MANAGEMENT PLAN
Cost breakdown and budget
COST AMOUNT
Pay to experienced person 4000
Equipments and furniture 10000
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Catering 5000
Light and sound 3000
Promotion activities 2000
TOTAL 24000
Cost baseline
It refers to that line which is authorized in time- phased plan of the project in this the
performance of cost can be measured against(Rosati and Conti, 2016).
Day 1
Day 1
Day 2
Day 2
Day 3
0
4000
8000
12000
Time
Cost
Illustration 1: project cost baseline
Resource analysis-
It refers to the resource required for a particular task which is essential to gain
competitive advantages. It is a strategic planning tool(Cos, Barengo and et. al., 2015).
PROJECT TIME MANAGEMENT
Project function/ time duration/ dependencies
Project function Time duration dependencies
Briefing 1st day It notice the interest of
students attending the event.
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Presentation to staff members 1st day It depends on the presentation
of teachers
Performance by various
groups
2nd day It depends on the resources
used by different group
members.
Interactive activities 2nd day This activity is depend on the
interest level of new intakes to
interact with current students
and faculty members.
Lecture by top management
and other professional experts
3rd day The dependencies in this is the
director of the Bloomsbury
take a lecture and present their
college in front of new entrants
and describe rules and
regulation to them.
Campus tour 3rd day It depends on the college tour
where new entrants see
environment, culture and
classes.
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Gantt chart
Network diagram
Critical path analysis
PROJECT RISK MANAGEMENT
Project risk refers to the uncertain condition that is presented at the time of making and
doing the task. Risk management defines to identifying and analysing the risk and minimize or
reduce the impact of this on the project. In the context of Bloomsbury institute project risk can be
managed are as follows(Nascimento and et. al., 2017).
Risk finding Identification
method
Risk matrix Consequences Action plan
Instruments Checklist Maximum It creates a To overcome this
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failure Severity negative effect on
the event like bad
performance,
severe injury etc.
that impact on
image of the
institute.
risk Bloomsbury
identify and
examine the
performance and
properly examine
all the
instruments that is
use in the event
before starting the
program.
Inappropriate
budget
Brainstorming Medium
severity
Because of this
the resources
cannot be
managed as per
the needs and
wants there is
more wastage of
money because
the budget is
made improperly.
To overcome this
problem firm can
use updated
technology like
digital methods to
calculate and
clearly examine
the financial
resources that was
used in
purchasing it. So
it will help in
properly execute
it and earns a
good image in the
society.
Last minute bomb
like cancel plan
etc.
Risk factor Medium
severity
It is the major risk
that is very much
uncertain and
because of cancel
To overcome this
type of
uncertainty
institute much
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the plan on last
moment there is a
wastage of cost
and time. It also
affect the
effectiveness of
the participants
who are very
much excited for
the event
especially new
intakes.
sign the
confirmation
letter from the
students and their
parents.
Ineffective
working force
Past experiences Low severity It contains the
low risk as
compare to above
three at the time
of induction
program. This
factor affect the
work of
individual who
take participate in
this event and it
reduces the image
of the firm in
front of the
people.
To overcome this
risk institute can
appoint best
working people
who take the full
responsibility in
completing the
event if induction.
For this good
work appreciate
by others faculty
members so the
work can be done
in a very effective
manner.
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PROJECT COMMUNICATION MANAGEMENT
Stakeholder matrix
Stakeholders Information transfer
medium
Frequency
Scholars Face-to-face transmission of
data
In this ratio of convey the
information is high.
Communication between the
students is done in all the
activities and events of
induction. Without transferring
the data induction program is
not successful.
Faculties Seminars and meetings Frequency of transmission the
data is moderate. All the
teachers are communicating
the information related to the
task and project. They
generally talks in meetings and
seminars to guide the students
for achieving the task.
Parents Formal notice or circular Frequency is very Low in
stakeholder matrix because
they only communicate at the
time of enrolment or at the end
of the orientation program. But
it is important to communicate
with parents to know the
strength of the students.
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Communication plan
It refers to that policy- driven method that giving the stakeholders with data. It is a formal
communication where information is very specific and what channel of communication is used
by the person to deliver the data from one person to another. In context of Bloomsbury, there are
various communication plan that can be explained below(Matso, 2016). Teachers and staff members- They are are working employees in the institution who
guide and share the information with their students for completing the task in an effective
way and they also motivates the students for good working. Scholar- They are the key and important player for the Bloomsbury institution. An event
can be planned for them only. In this firm use face to face communication so teachers can
easily transfer the formal information about the academy.
 Parents – these are the important stakeholders in this communication plan. In this parents
ensure that the orientation or induction program can be done well as per the expectations.
So parents will be satisfy to send their child in that institution(Ren, 2016).
CONCLUSION
From the above report it has been concluded that planing for project is very important for
efficient and effective outcomes. In this Bloomsbury institution, use Gantt chart, network
analysis, critical path analysis for managing the time in project. It use resource analysis,
budgeting and various cost baseline to manage the cost of the project. Furthermore they analyse
the risk by identify, analysis , and making the risk matrix. And at last they analyse the
communication tools which was effective in transferring the information from other person. For
this institution make communication plan and stakeholder matrix.
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REFERENCES
Books and journal
Cos, F.X., Barengo and et. al., 2015. Screening for people with abnormal glucose metabolism in
the European DE-PLAN project. Diabetes research and clinical practice. 109(1).
pp.149-156.
De Paoli, D. and Ropo, A., 2015. Open plan offices–the response to leadership challenges of
virtual project work?. Journal of Corporate Real Estate.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Lock, D., 2017. The essentials of project management. Routledge.
Matso, K., 2016. Great Bay Estuary Macroalgae Monitoring Program for 2016 Quality
Assurance Project Plan.
Mundy, K., Caine and et. al., 2015. Enabling collaboration on a project plan. U.S. Patent
9,129,256.
Nascimento, F.M. and et. al., 2017. Software Project Plan for Mobile Games Development: A
Quasi-Systematic Review. XVI SBGames–Curitiba–PR–Brazil.
Ren, W., 2016. FY2017 Pilot Project Plan for the Nuclear Energy Knowledge and Validation
Center Initiative (No. ORNL/TM-2016/615). Oak Ridge National Lab.(ORNL), Oak
Ridge, TN (United States).
Rosati, U. and Conti, S., 2016. What is a smart city project? An urban model or a corporate
business plan?. Procedia-Social and Behavioral Sciences. 223. pp.968-973.
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