Project Planning for Charity Event

This report discusses the project planning process for organizing a charity event at the London School of Business and Management. It covers topics such as cost management, time management, and risk management. The report emphasizes the importance of effective project planning and highlights the key stakeholders involved in the process. It also provides resources and references for further reading.

PROJECT PLAN

INTRODUCTION................................................................................................................................................3
TASK.................................................................................................................................................................3
Project Overview..............................................................................................................................................3
Project Cost Management................................................................................................................................3
Project Time Management...............................................................................................................................4
Project Risk Management................................................................................................................................5
CONCLUSION....................................................................................................................................................6
REFERENCES.....................................................................................................................................................8

INTRODUCTION
Project planning is linked with developing ideas in order to complete the activities which are
organized in order to make the project successful . In project formulation assumptions are developed for
the budget that will be required in order to effectively utilize the available resources and assets in planned
ways. In project planning activities are divided according to their priorities so that project will not face any
difficulty in their operations (Ahimbisibwe, Cavana and Daellenbach, 2015) The under mentioned
report is based on London school of business and management and the students have decided to celebrate
the end of new year by doing charity work for this they have decided to organize a stall of cupcakes and the
money which will be collected by this will be used for charity work.
TASK
The project plans is described as the formal document which are used for executing and controlling
the activities of the project. The main and the primary ]purpose of the project plans are linked with
planning and generating assumptions in order to carry out effective decisions for the overall project. The
project planning is beneficial in order to communicate with all the stakeholders about different ways by
which they had to carry out the operations of the project. The project document consist of the overall cost
of the project, the schedule framework according to which different activities will be carried out. Thus
project plans are described as the overall sum up or the detailed analysis of the factors according to which
the plans will be carried out.
Project Overview
The current project is formulated for the school of business and management which is situated in
London and the plans are formulated for celebrating the need of their academic year for this plans are
developed for organizing an event in which funds will be collected from the students of the business and
management field and they have developed an organize a stall of selling cupcakes and the money which
will be collected by selling the cupcakes will be used for charity purpose as to help those persons who are
living in old house or the persons who have no one to care for them. In order to make this event successful
the project manager of London schools have developed plans so they can carry celebrate the end of the
year according to their plans thus helping those people who are in need by donating the money in charity.
The project will face difficulties if the activities are not planned out according to the desired time
frames. The stakeholders should be communicated effective about the goals and objectives according to
which they have to carry out their working so that there will be no risk in completing the project activities.
Project Cost Management
The project cost management indicates the overall cost which are incurred in order to organise the
event of selling cupcakes and collecting funds which will be used for the charity purpose and helping the
old age people who are homeless (Boss and Krauss, 2014)
. The major cost elements which are considered for the project are evaluated below as:
Resources Analysis: The resources are the most important factors in order to achieve growth and
success in the overall project planning. As the London school of business and management wants to
celebrate the end of the year by organizing an event will in turn help the poor so the students are the most

valuable resources as they are contributing towards collecting money among themselves and buy cupcakes
and thereafter by selling the cups the money overall money which is collected by them including the profits
will be used for charity purpose and helping people who are not having anyone to support them. In order
to organize the event successfully the students of business school have given the advertisement of the
event in newspaers, social media sites as these are most used by all the persons in their daily operations.
This is an important factor in order to develop awareness among people so they can participate in the
event and buy cupcakes and the events of the students successful as they can do charity work.
Budgeting: The overall budgets which are needed to execute the project is according to the money
which the students have decided to donate in the charity work. There is equal contribution among all the
students of school of Business and management London and they are working in order to collect the
required budgets and make the events successful. Budget is collected according to the all the requirements
like organizing the event of selling cupcakes, the assets which will be required in order to organise all the
activities in effectual and planned ways thus making the event successful in their overall operations. The
project manager have the major responsibility of analyzing the overall budgets so students can celebrate
their new year by donating the money for charity work (Davies and Hughes, 2014)
Project Revenue: Projected revenue is linked with the overall estimated cost that London school of
business and management will incurred in desired time frames to organize the event at the end of the year.
The projection are based on month, quarterly and annual time frames. The projected revenues is based on
internal knowledge and combination of research elements.
Project Time Management
The project time management describes the time in which activities have to be completed in
planned ways. The project manager divides the activities into various sub task in order to achieve effective
outcomes.
Gantt Chart: This is the most common type of tools which are used in project planning in order to display
the task which have to be completed for completing the operations. In gantt chart list of activities are
designed and on the top of the activities the time durations are assigned in which overall activities have to
be completed effectively.

Network Diagram: It is described as the blue print which represent the schedule of the activities. It is an
important tool in project management as it helps in tracking of all the operations of project from their
strating to the end points. It helsp in analyzing critical path of projects and the overall scope of projects.
Critical Path Analysis: It is a mathematical representation of the activities related with project so that
complex activities can be easily completed with the help of critical path.
Project Risk Management
Risk Management
The risk management plans are linked with analyzing the task which are executed for completing
the project and thereafter meetings are organized in order to reduce the risk which are difficult for
operations. The plans are formulated so that solutions can be developed by which risk factors can be
minimized, the risk mitigation plans are formulated so that the difficulty from the risk will not arise in the
future times and the students can easily organize their stalls of selling the cupcakes and earn money which
can be used for charity purpose (Heldman, 2018)
The risk assessment plans are linked with measuring the profit that will generated by organizing the charity
event so that the overall programmer can be turned into reality. If there are plans developed for organizing
an event the project management is not the sole responsibility
for the risk assessment plans. A special type of meetings are organized so that new and innovative ideas
can be developed by all the members who are involved in the project so that risk factors can be minimized.
The important members who are called in the meetings are evaluated below as:
Project Manager: The main and the important role of the manager is he is acting as the chairperson
in the overall projects and also organizing the risk assessment meetings in order to minimize the risk from
the project plans.
Project Team: The project managers had to decide the total members who will be involved in the
project team in which plans are developed for the event. The roles and responsibilities are assigned to
team in order to make the event successful (Flick, 2015)
Key Stakeholders: These are the important persons who are developing new and innovative ideas in
order to minimize the risk factors and also develop risk mitigations plans.

Project Sponsors: These persons are having their participation depending on the scope of project related
with selling cupcakes and the size of their operations.
Subject experts for the event: These are the persons who are experts in the particular activities of the event
which is organized but these are not formally involved in the project plans but they add values in the
activities in order to make the event successfully and earn money by selling cupcakes which can be used for
charity purpose.
RISK MATRIX
The risk matrix are mainly used during the time of risk assessment in order to identify the level of
risk by analysing the probability or likelihood against the category of the risk or the operations of the
project. This is the simplest process in order to increase visibility of risk that are arising in the project plan
and involve management in the decision making process. It is a uncertainty about results for making a
choice. Statistically, the downside level of risk can be calculated as profitably of product which occurs harm
multiplied by harm severity. In practice, it is a approach which is useful either profitability or harm severity
which cannot estimated with precision and accuracy.
Time: It is evaluated as the overall time which is required in order to complete the overall activities
of the project. This is the most important factor in project planning. The time frame strategies set the
deadline according to which the activities of the project have to completed and the important factors are
given the most importance so that project will achieve success in their ventures. There should be careful
planning of all the activities in order to achieve success in the project. The resources should be properly
utilised according to requirements of the project activities. The schedule of the project also includes
planned holiday sand vacations (Gilis-Januszewska and et. al., 2011)
Cost: It is a budget which is approved for a project contains all important expenses require for
delivering a project. Within companies, managers of project have to make a balance between spending out
of money and underspending of money because lots of projects get funds which are having a clauses of
contract with a approach of “ use it or lose it” to a funds of project. Budgets plans are poorly executed
which outcomes in a last mints rush to spends the funds which are allocated.
Scope: It is what they have to achieve in their project. It requires that involvement of all work deliver
results of project and process used for producing. It is a purpose and result of project
Quality: It is a combination of criteria and standards to which products have to delivered in a very
effective way. Performance of product gives expected functionality, value expected & benefits are
delivered and solve issues which are identified. It also meet other requirements of performance, or level of
services like as reliability, availability, polish, maintainability and finish which is acceptable Cost: It is a
budget which is approved for a project contains all important expenses require for delivering a project.
Within companies, managers of project have to make a balance between spending out of money and under
spending of money because lots of projects get funds which are having a clauses of contract with a
approach of “ use it or lose it” to a funds of project. Budgets plans are poorly executed which outcomes in
a last mints rush to spends the funds which are allocated (Heagney, 2016)

CONCLUSION
From the above report it has been concluded that project planning is an important factor as it
helps in completing activities according to the set times in order to achieve goals of project. Gantt chart are
used for analyzing all activities and assigning the time in which they have to be completed effectively.

REFERENCES
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quantitative methods. Palgrave Macmillan.
Flick, U., 2015. Introducing research methodology: A beginner's guide to doing a research project.
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Gilis-Januszewska and et. al., 2011. Prevention of type 2 diabetes by lifestyle intervention in
primary health care setting in Poland: Diabetes in Europe Prevention using Lifestyle,
physical Activity and Nutritional intervention (DE-PLAN) project. The British Journal of
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