Project Procurement Management Process

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PROJECT PROCUREMENT MANAGEMENT
Project Procurement Management Process
It is a way of establishing relations with the suppliers to facilitate the ordering, reception,
reviewing and approval of all purchases made for project implementation (de Araújo et al, 2017).
Following the Victorian Government Purchasing Board’s (VGPB) policies and practices as
advised by his CEO, would make Jim’s work lengthy due to the involvement of more parties. For
example, the accountable officer would need to conduct an audit of the organization’s
compliance with the VGPB supply policies and report back. this would bring more productivity
to Federation Enterprises if it was spent on actualizing the procurement and building of the ship
(Eriksson et al, 2017). For a successful procurement, Jim Kirk should ensure that his company
follow the major steps involved in this process which are:
Specification: the purchasing department is responsible for stipulating the required products to
the vendor after thorough discussion of these item with the project manager.
Supplier Contact: Federation Enterprises can then proceed to requesting for information,
quotations and tenders from Vulcan Dream Tour, after ensuring that this institution is the best
supplier depending on quality, cost and delivery systems.
Contracting: this entails creation of a procurement contract which communicates the delivery and
payment methods within the organization’s project budget. Jim Kirk should ensure that the
contract already made is legally enforceable and it is in the best interests of the organization.
Control: to ensure successful procurement, the purchasing department must have some level of
control on the procured items through tracking delivery, checking the purchased goods against
the orders made and making the necessary changes to the procurement contract.

Measurement: this involves coming up with a performance system to identify the success of the
purchase including communications with the suppliers, performance of the procurers and Vulcan
Dream Tour’s adherence to the products’ specifications.
Project Management Plan
It is a formal and approved document which is developed by the project manager in
consideration of the stakeholders’ and the project teams’ inputs, to control, execute and monitor
the project. It is meant to ensure that the project is undertaken within the set budget, completed
on time and the performance is measured against the set standards and policies (Uyarra et al,
2017).
Procurement Documents
These are the documents involved in the procurement cycle and are crucial in the early periods of
project instigation, that is, they aid in the bidding and submitting of the project proposals and
work facets that makeup a project. They include; a request for quotation (RFQ), request for
proposal (RFP), request for information (RFI) and amendment documents.
Project’s Performance Evaluation
Performance Review:
This is a periodic undertaking to check the running of the project and offer the required support
to the project team, thus it involves direct communication with the team members. It is carried
out by the project manager, while referring to the project’s objectives and the expected results. A
project review should be documented for future reference.
Reporting: