The re-designing of the website with the link of the website as http://www.instituteofknowledge.com.au/about shall be done. The document includes website redesigning requirements as well as the charter and project management plan for the project.
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Website Re-construction Project Table of Contents Abstract.................................................................................................................................................2 Introduction/Organization.....................................................................................................................3 Aim........................................................................................................................................................3 Requirements of the website................................................................................................................3 Functional requirements...................................................................................................................3 System requirements........................................................................................................................5 Domain & Security requirements..................................................................................................5 Other requirements.......................................................................................................................6 Non-Functional requirements...........................................................................................................6 Project Management Plan (PMP)..........................................................................................................8 Project Charter...................................................................................................................................8 Work Breakdown Structure (WBS).................................................................................................10 Project Schedule..............................................................................................................................11 Risk Management Plan....................................................................................................................11 Use case diagram.................................................................................................................................14 Conclusion...........................................................................................................................................14 References...........................................................................................................................................15
Website Re-construction Project Abstract There-designingofthewebsitewiththelinkofthewebsiteas http://www.instituteofknowledge.com.au/about shall be done. The document includes website redesigning requirements as well as the charter and project management plan for the project.
Website Re-construction Project Introduction/Organization Theprojectisthere-constructionofthewebsite http://www.instituteofknowledge.com.au/about and the sponsor of the website is Dr Syed Ahmed. The changes in the website include the modification of the website logo along with the changes in the home page of the site. The re-construction of the website will be done in order to gain enhanced customer attraction and user experience levels. This will result in the enhancement of the revenues and profits earned by the website. Aim The aim of the project is to re-construct the website to gain enhanced level of user and customer experience. Requirements of the website Broadly, the website re-design project has category of requirements. The first one being functional requirement and the second one being non-functional requirement. Functional requirements cater to those requirements that the website or the application is expected to perform and the non-functional requirement covers those aspects of the design that includes how the application is expected to perform. First, the functional requirements would be covered. These are elaborated below. Functional requirements ï‚·Clicking the logo on any page on the website will navigate back to the homepage. ï‚·The logo will appear on top of the page on the left side on all possible renders of the website. ï‚·Any link to any object such as Word, PDF, PowerPoint will open in a new window on all web-browsers. ï‚·Footer will display relevant information such as oCopyright information oLink to the contact information oLink to social accounts
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Website Re-construction Project oLink to policies and terms and conditions. oThe footer will also include a sitemap of the entire site and will link to all static pages of the website. ï‚·The logo, content and images presented on the website will be in a format that allows for a smooth resizing as and when the web-page is being resized. ï‚·The website should allow users to create account based on their preferences. At the same time, a registered user should be able to login into the account, change its password and email as per their needs. ï‚·A registered and logged in user should also be able to logout from the website. ï‚·The Homepage should link to Tier-1 pages of the website. ï‚·The tier 1 pages should link to Tier-2 pages of the website and so on. ï‚·The websiteshould have anoptimizedcodingsuch thatitconsumesminimal computational requirements of the client. These includes reduction in the usage of bandwidth, the processor, the video ram as well as the ram of the client. ï‚·The website should also be optimized to put minimal load on the server side as well so that the server is not overloaded during unusual and spikes in traffic. ï‚·The website should have an error-check mechanism built in and should be put to use wherever possible. These includes areas such as form-input wherein any invalid entry should be highlighted and a message should be shown to the user to the correct in the invalid entry. ï‚·The website should display a loading message or a waiting sign so as to let the user know that they are supposed to wait when the contents of the page are being loaded. ï‚·The website should also be capable of recovering from any voluntary or involuntary errors and display messages and alerts accordingly. ï‚·The website should be rendered appropriately on all modern web browsers and there should not be any rendering or visual glitch in any of the modern web browsers available on both desktop or mobile based devices.
Website Re-construction Project System requirements ï‚·The website should be redesigned using the latest available technologies on website development and design. These includes the usage of HTML5 technology, the latest MySQL technology for database, PHP7 for coding the logic of the website as well as CSS3 for designing and styling of the website. ï‚·The minimum system requirements for the website is as follows Ubuntu 19 as the Linux server or any comparable modern Linux server, an SSD hosting with minimum 320 GB storage, a minimum of 4GB of Ram as well as gigabit-based bandwidth. ï‚·The website must have caching enabled and that it should make use of CDN or Content Delivery Network for performance optimization. This will allow the website to speed up while reducing the load on the original servers as the content are cached and distributed across a variety of servers in the world. Domain & Security requirements ï‚·The website needs to be hosted on the existing domain or a new domain or multiple domains in the near future for localization purposes. If the domain does not already follow the following conventions and norms, it should follow them and they include: ï‚·The website should include a security certificate that not only declares the rightful ownership of the company but also ensures that the website is encrypted. This means that the end-to-end communication going through and forth from the user to the website are encrypted. ï‚·The website with ICANN domain registrar and that the domain should be legally owned by the company. ï‚·The website should also ensure that the Sarbanes-Oxley Act for security guidelines for securing the website have been followed. ï‚·The proposed new website should also follow the ISO 17799 as well as 27001 security standards for the website. ï‚·The website should be protected against DDoS or Distributed Denial of Service based attacks so that the uptime of website can be maximized and that the website should not feature any unnecessary downtimes.
Website Re-construction Project The website should protect confidentiality and integrity of its users and their sensitive details. The website should have security mechanisms built in such that a hacker cannot breach the database of the website or exploit any loopholes and vulnerabilities on the website such as XSS and Cross-site vulnerabilities. Other requirements The website will feature a real-time ‘search as you type’ feature that will search for all contents on the page. The search functionality should also be present for partially matched results and results should also be displayed for content matching using fuzzy logic. Any user account should be password protected and password reminders and reset should be handled by the website itself. This excludes administrative accounts. Non-registered and logged-in users have read-only access to the website. Even after logging-in the access to edit the website is limited to only those regions which are exclusively permitted by the administrators of the account. Non-Functional requirements The backward and forward buttons of the website will be compatible with all modern web-browsers. The web-page should be able to load under 7 seconds completely. The web-pages from tier-2 onwards should display a bread-crumb and that it should allow people to know on what level they are on the website. The website should have consistent color scheme with respect to the brand of the company. Font style, family and typeset should be consistent throughout the website. Headings, sub-headings, hyperlinks to external and internal pages should be clearly demarcated. The images, graphics and any other non-textual content used on the pages would be optimized wherever possible. This allows for reduction of the size of the page and thus speeds up the loading time of the website.
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Website Re-construction Project A common masthead would be present on all of the pages. This will help in streamlining and structuring of the content also assist in keeping the consistency of the design. The website layout would be consistent across all the pages on the site. This ensures that the user has minimum memory load and does not feel non-standard irrespective of how deep the user is in the website. The website redesign should ensure the website make use of acceptable font family on the webpages and does not make use of non-standard or uncommon fonts which is not only unfamiliar but also has rendering issues on the devices. The website should be able to be rendered appropriately on all devices irrespective of their screen size and resolution. At the same time, the website should adapt itself to the orientation the user is visiting the website. The website should have good contrast between elements as well as make use of information hierarchy and good typography principles. This ensures that important information are appropriately highlighted and that user does not have to go into too much trouble to understand the contents. The website should make use of empty space as much as possible to keep the contents organized and clutter free. At the same time, similar items should be grouped under headings, sub-categories or respective blocks on the website. This further ensures that there is appropriate content organization and simplicity throughout the website. Dynamic and fast moving or changing contents should be minimal on the website so as to ensure people with certain visual deformity or disability will not be affected by visiting the website. Furthermore, the website should also accommodate for people with visual disabilities by ensuring the website can be navigated using keyboard, that the fonts are legible and image captions and alt-text has been provided. The website should accommodate Nielsen’s design principles for enhanced usability of the website and these includes minimal load on user memory, consistency, match between system and real world, allowing users to recover from errors and so on.
Website Re-construction Project ï‚·The user interface of the website should be responsive and adaptive such that it changes as per the device of the customer. A customer accessing the website from a touch-based handheld device should be easily able to use the website. This means that the website should also be optimized for touch-based inputs. Project Management Plan (PMP) Project Charter ProjectName:WebsiteRe-construction Project ProjectManager:NameoftheProject Manager Background/Rationale:Theprojectisthere-constructionofthewebsite http://www.instituteofknowledge.com.au/about and the sponsor of the website is Dr Syed Ahmed. The changes in the website include the modification of the website logo along with the changes in the home page of the site. The re-construction of the website will be done in order to gain enhanced customer attraction and user experience levels. Objectives: ï‚·Tomakesurethatthere- construction of the website is done as per the responsive web design methodology. ï‚·To develop the code of the website such that the website is flexible and scalable in nature. ï‚·Tomakesurethattheproject complies with the ethical, legal, and quality compliance standards at all times. ï‚·To ensure that there are no gaps in actualandestimatedcostand schedule levels. Success Criteria: ï‚·Defect Rate: The defect rate on the website shall be low and at the time of website deployment, there shall benodefectsintheopenstate (HairulNizamMdNasiretal., 2015). ï‚·Schedule & Cost Variance: These values must be zero/positive. ï‚·ROI:Thereturnsgainedbythe organization shall increase with the re-construction and re-development of the site. ï‚·Site visits: The number of website visitsshallincreaseafterthere- designandre-developmentofthe website. ï‚·Customersatisfactionscore:The score shall be 9 or more on a scale of
Website Re-construction Project 10. Deliverables: ï‚·PMP: The document shall have the plan on management of the website (Muneratto, 2017). ï‚·Website UI aspects: The UI aspects of the website shall be shared with the client so that the understanding onthewebsitedesignfeaturesis obtained. ï‚·SoftwareRequirements Specification:Thedocumentshall include the detailed description of allthecategoriesofwebsite requirements. ï‚·Sourcecode:Thecodeshallbe submitted to the sponsors. ï‚·UAT test results: The UAT will be conducted by the end-users and its resultsshallbesubmittedtothe sponsors. ï‚·ClosureReport:Thefinalreport shallbesubmittedtothe stakeholders. Exclusions: ï‚·Marketing and advertising activities on the re-construction of the website ï‚·Negotiations with the vendor groups (Nturibi and Wainaina, 2014) Benefits Expected: ï‚·Customer Satisfaction Score: 9 or above on a scale of 10 ï‚·Return on Investment: Up by 30% ï‚·Site Visits: Increase by up to 35% than the current number Inter Dependencies/Interfaces ï‚·User Interface: The front-end of the websiteshallbedevelopedusing PHPlanguageanditwillbethe interface that the users will use to interact with the site. ï‚·SecurityInterface:Itwillbethe security controls and tools that will beintegratedsothatthewebsite information remains protected from
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Website Re-construction Project all sorts of security risks and attacks. Assumptions: ï‚·The website funds will be provided by the sponsor. ï‚·The resource availability will not be an issue and the effort estimated will be achieved in the project (Price, 2011). Constraints: ï‚·The members of the project team willnothavetheaccesstothe production data.The dummy data will be used to determine the test results. ï‚·Project schedule and costs Timeframe: 180 days Cost Estimates: $50,000 Dated Approval/Sign-Off: Commentsand sign-off status as approved or rejected or approved with comments Project Manager Sign-Off/Date: Name & Signature of the Project Manager, Date Work Breakdown Structure (WBS) Project Schedule The project schedule that is determined is 180 days with start date of the project as 9thMay 2019 and the end date being 15thJanuary 2020. Website Re- construction Project Project Initiation & Analysis Meeting with Project Client Series of Interviews Review Current Website Observe Business Operations Analyze the data collected through observations and interviews Identify the gaps Prepare a Report Milestone 1: Initial Investigation Report Project Planning Project Scope, Schedule, Costs, Resources Project Quality & Risks Project Communication Milestone 2: Project Management Plan Design & Development Designing of the website Project Viva Database Set-up Development of the website Unit Testing Milestone 3: Source Code Implementation & Testing Information System Testing User Acceptance Testing (UAT) Reviews and Audits Change Management Milestone 4: Implementation Report Closure Performance Management System Documentation Milestone 5: Closure Report
Website Re-construction Project The total project activities will be carried out in a series of five phases. The first phase will be the initiation and analysis of the project tasks and activities. It will run for 22 days and the first activity will be the meeting with the project client. An initial investigation report will be submitted at the end of this phase of the project. The second phase will be the planning phase of the project which will be carried out for 16 days and all of the project plans will be prepared in this phase with the submission of a project management plan at the end of this phase. The third phase in the project will be the design and development phase which will run for 86 days and provide the source code of the re-constructed website at the end of this phase. The implementation and testing phase will be conducted next which will run for 39 days and it will provide implementation report as an outcome. The closure report will be submitted as the final deliverable and the closure phase will continue for 17 days. Risk Management Plan Project Manager Name:Name of the Project Manager Project Description:The task is the re-construction of the website http://www.instituteofknowledge.com.au/about and the sponsor of the website is Dr Syed Ahmed. The adjustments in the website incorporate the alteration of the website logo alongside the adjustments in the home page of the webpage. The re-construction of the website will be done so as to increase upgraded client fascination and user experience levels. This will result in the upgrade of the revenues and profits earned by the website. ID Curre nt Status Risk Category Risk Description Risk Impact Probabilityof Occurrence Risk Rating Risk Response Strategy Response StrategyAssigned To 1OpenTechnicalTheremaybeafew technical defects that may come up in the project in termsofthetechnical faults and failures with the networkingtoolsor developmenttools,and likewise ModerateModerateModerateTransferThetechnical toolswillbe providedby thedifferent vendor groups and they will beassigned withthetask offixingthe issueor providingthe alternate tools. The assignment of the risk is donetothe Technical Headofthe projectto makesure that there are notechnical risksand errors. 2OpenSecurityTheremaybedifferent formsofinformation security risks and attacks HighModerateHighMitigation and Avoidance There shall be useof technical The assignment of the risk is
Website Re-construction Project thatmayoccuronthe websiteduringthere- constructionprocessin termsofthemalware attacksordatabreaches (Thamhain, 2013). security controls, such asaccess control, multi- fold authentication ,andanti- malware tools done to avoid andmitigate the risks. donetothe Security Analystof the project to makesure that there are nosecurity risksand attacks. 3OpenEthicsThe project resources may not comply with the ethical and professional codes of conduct giving rise to the issuesofethicalnon- compliance. HighLowHighAvoidanceThe resources of the project team shall be provided with theethical trainingsand there shall be executionof reviewsdone by the Project Managerto avoidthe risks. The assignment of the risk is donetothe Project Managerof the project to makesure that there are noethical risksand issues. 4OpenQualityThe project resources may not comply with the quality standards and codes giving rise to the issues of quality non-compliance (Kalkbrenner, 2010). HighLowHighAvoidanceThe resources of the project team shall be provided with thetrainings and there shall beexecution ofreviews donebythe Quality Managerto avoidthe risks. The assignment of the risk is donetothe Quality Managerof the project to makesure that there are noquality risksand issues. 5OpenLegalThe project resources may not comply with the legal codes and policies giving rise to the issues of ethical non-compliance. HighLowHighAvoidanceThe resources of the project team shall be provided with thelegal trainingsand there shall be executionof reviewsdone by the Project Managerto The assignment of the risk is donetothe Project Managerof the project to makesure that there are no legal risks
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Website Re-construction Project avoidthe risks. and issues. 6OpenProjectTheremaybeissuesof schedule and cost overrun that may occur (Tennant, 2010) HighModerateHighAvoidanceThe verification andanalysis ofthevalues ofcost varianceand schedule variance shall bedone regularly. The use of Earned Value Analysis technique shall be done. The assignment of the risk is donetothe Project Managerof the project to makesure that there are noproject risksand issues. Use case diagram
Website Re-construction Project Conclusion The project includes the re-construction of the website and there will be numerous steps and activities involved in the project. There must be adequate planning and analysis involved in the project to make sure that the project goals and aims are achieved. It shall also be ensured that a project management plan is developed in the initial project phases to execute the project as per the defined guidelines.
Website Re-construction Project References Hairul Nizam Md Nasir, M., Sahibuddin, S., Ahmad, R. and Sanim Mohd Fauzi, S. (2015). How the PMBOK Addresses Critical Success Factors for Software Projects: A Multi-round Delphi Study.Journal of Software, 10(11), pp.1283-1300. Kalkbrenner, A. (2010). Long-Term Liability Issues for CCS-CDM Projects in the Post- Crediting Period.Journal of Energy & Natural Resources Law, 28(4), pp.535-559. Muneratto, G. (2017). Projects of organised communication.Journal of Communication Management, 11(1), pp.84-89. Nturibi, D. and Wainaina, M. (2014). Planning and Management of Community Projects: A Manual on Programme Development, Leadership Training and Management of Group Projects.Studies in Family Planning, 15(6), p.303. Price, A. (2011). Access arrangements for resources projects: anticipating the issues.The APPEA Journal, 51(2), p.690. Tennant, D. (2010). The communication of risks and the risks of communication.Risk Decision and Policy, 2(2), pp.147-153. Thamhain, H. (2013). Managing Risks in Complex Projects.Project Management Journal, 44(2), pp.20-35.