Organizational Policies & Procedures for Sustainability | MacVille Pty Ltd

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MacVille Pty Ltd Simulated Business
Report
2/7/2019

MacVille Pty Ltd.
Table of Contents
Task 1....................................................................................................................................................2
Organizational Policies & Procedures...................................................................................................2
Scope for Policy................................................................................................................................2
Policies & Procedures for Sustainability...........................................................................................2
Notes to Plan & Implement Sustainability Policy..................................................................................3
Agreed Outcomes..............................................................................................................................3
Performance Indicators......................................................................................................................3
Activities to be undertaken................................................................................................................4
Assigned Responsibilities..................................................................................................................4
Record Keeping & Review................................................................................................................4
Improvement Processes.....................................................................................................................5
Consultancy & Communication with Stakeholders...............................................................................5
Communication of Workplace Sustainability Policy.........................................................................5
Reporting Structure........................................................................................................................5
Communications Tools & Methods...............................................................................................6
Implementation of Workplace Sustainability Policy..........................................................................7
Communication Procedure............................................................................................................7
Implementation Strategies for Continuous Improvement..............................................................7
Tracking of Continuous Improvement Processes...........................................................................7
Notes to Review & Improve Sustainability Policy................................................................................7
Task 2....................................................................................................................................................7
Environment/Sustainability Legislation, Regulations & Code of Practice.........................................7
Internal & External Sources of Information.......................................................................................8
Policy Development Processes & Practice........................................................................................8
Organizational Systems & Procedures that Relate to Sustainability..................................................9
Barriers to Implementation & Countermeasures................................................................................9
Conclusion...........................................................................................................................................10
References...........................................................................................................................................11
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MacVille Pty Ltd.
Task 1
Organizational Policies & Procedures
Scope for Policy
The scope for policy is spread across organizational sustainability that shall be maintained
and enhanced by MacVille Pty Ltd. The scope covers the organizational sustainability goals
in the areas as resource usage, resource efficiency, reduction of toxic materials & hazardous
chemicals, waste management, lifecycle management, and overall continuous improvement
of the organization.
Policies & Procedures for Sustainability
The following policies and procedures shall be implemented in the organization to enhance
the overall organizational sustainability.
 To develop a hierarchy chart for the organization and allocate the resources as per the
skills and requirements. The use of automated tool shall be done for resource tagging,
billing, and availability check. The bottom-up resource effort estimation shall be done
in advance for the resources and the usage shall be done accordingly.
 To make use of performance reviews and ratings systems in the project at regular
intervals to understand the resource efficiency and contribution (Laurian and
Crawford, 2016).
 To make it mandatory for the resources to attend a minimum of 80 hours of training in
a quarter.
 To install automated plants and water tank for the purpose of water conservation and
optimum utilisation.
 To install dual-flush toilets at the site.
 To use tele-conferencing modes of meetings to allow the resources to work remotely
if the physical presence is not necessary.
 To make use of Energy Start certifications for all the electrical equipment and use 4-
star or above equipment only.
 To classify the waste products as biodegradable and non-biodegradable at the site and
the disposal shall be accordingly carried out.
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MacVille Pty Ltd.
 To carry out stakeholder mapping for enhanced contribution from the stakeholders
and follow reporting structure to share the updates and progress at regular intervals.
 To include Total Quality Management (TQM) as the quality standard for quality
assurance and control (Perego and Kolk, 2012).
 To adhere with the Worker Health & Safety (WHS) regulations and provide safe work
environment to the resources.
 To follow change management process for risk handling, change management, and
continuous improvement.
 To include information security and privacy as a primary concern for the project.
 To implement ACS code of ethics in the organization and its entire projects.
 To comply with the legislations as Privacy Act 1988, Spam Act 2003, Competition &
Consumer Act 2010, Anti-Discrimination Act 1991, e-marketing & e-commerce best
practices, and ADMA.
Notes to Plan & Implement Sustainability Policy
Agreed Outcomes
The implementation of the above sustainability goals shall be done in a phase by phase
manner. There shall be five phases involved as initiation, planning, execution, control, and
closure. The overall cost for the project must not exceed AUD 85,000 and the total duration
shall not be more than 220 days.
The following deliverables shall be provided during the implementation of these goals.
 List of sustainability goals
 Sustainability Plan
 Compliance Reports
 Change Management & Risk Management Plan
 Quality Reports
 Defect Reports
 Closure Report
Performance Indicators
 Schedule Variance: Shall be zero or positive.
 Cost Variance: Shall be zero or positive.
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