Upgrade of Network in the University

This document is the project plan for the upgrade of network in the university. It includes details of project scope, timeline, resources, costs, quality plan, stakeholder analysis, and more.

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Upgrade of Network in the University
Project Plan
5/28/2019

Upgrade of Network in the University
Table of Contents
Introduction...........................................................................................................................................2
Project Scope.........................................................................................................................................2
Work Breakdown Structure (WBS).......................................................................................................2
Estimated Timeline................................................................................................................................3
Resources Needed.................................................................................................................................4
Gantt chart.............................................................................................................................................5
Network Diagram..................................................................................................................................6
Estimated Cost.......................................................................................................................................6
Quality Plan...........................................................................................................................................7
Stakeholder Analysis.............................................................................................................................8
Communications Plan............................................................................................................................9
Risks Management Plan......................................................................................................................10
Ethical Issues Analysis........................................................................................................................11
Project Deployment Plan.....................................................................................................................11
Crash Total Project Duration by 2 Weeks...........................................................................................11
Project Signoff.....................................................................................................................................11
Post Project Review.............................................................................................................................12
Lessons Learnt.................................................................................................................................12
References...........................................................................................................................................13
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Upgrade of Network in the University
Introduction
Project planning is one of the significant areas under the domain of Project Management. The
document is the project plan for the project of network upgrade in the university. The
document comprises of the details of the project scope, costs, schedule, resources, risks, and
other areas under project planning and management.
Project Scope
The scope of the project will include the project tasks and activities around planning and
analysis along with the execution, control, and closure. The planning of the project areas
along with the collection of the data sets for requirements analysis will come under the scope.
The project team members will prepare the network architecture design and the upgrade will
be done as per the design (Abrantes & Figueiredo, 2014). There will be a special focus on the
security aspect as information and network security will be essential for the University. The
integration of the security controls will be done as an outcome. The quality control and
assurance activities along with the closure processes will come under the scope.
The members of the project team will not carry out the network upgrade for the third-parties
and clients associated with the University. The procurements will be done as per the fixed
price contracts and the resources apart from the Project Manager will not participate in the
negotiation activities.
Work Breakdown Structure (WBS)
The project tasks and activities are included in the form of a Work Breakdown Structure
(WBS). The activities are represented in a hierarchical manner (Ren, Xue & Wang, 2013).
The inclusion of these activities in various levels as represented in the diagram below.
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Upgrade of Network in the University
Estimated Timeline
The estimated timeline for the project is shown in the images below. The total duration that is
estimated for the project is 199 days with the start date being 4th June 2019 and the end date
being 6th March 2020. The project will be carried out in a total of five phases. The first phase
will include the initiation activities and it will take 22 days to complete. The next will be the
planning phase and all of the estimations and plans will be prepared in this phase. It will take
40 days to complete this phase. The execution phase will run for 69 days and the actual
upgrade will occur in this phase of the project (Nguyen & Chua, 2014). The fourth phase will
be the control and implementation phase that will run for 32 days. The last will be the closure
phase which will run for 36 days.
The technique that is used for determining the project timeline is bottom-up estimation
technique. The activities at the end of the hierarchy in the WBS represented above were
estimated first. It was then followed with the activities above the level.
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Upgradation of
University
Network
Phase 1
Analysis of current
network
architecture
Listing of Loopholes
Development of a
detailed project
proposal
Milestone 1:
Project Proposal
Project chartering
Milestone 2:
Project Charter
Phase 2: Planning
Detailed feasibility
analysis
Information
gathering and
requirements
analysis
Project scope
definition
Schedule and cost
estimation
Resourcing and
mapping of the
stakeholders
Planning of project
knowledge areas
Milestone 3:
Project Plan
Phase 3
Procurement of
tools
Network
architecture design
Network upgrade -
architecture,
topology, security
Improved network
architecture
Security tools and
controls -
Integration
Data conversion
and migration
Milestone 4:
Network Upgrade
Phase 4
Quality assurance
and control
Determination and
management of the
changes
Security testing
Milestone 5:
Quality review
report
Phase 5
User trainings and
acceptance testing
Implementation of
the final changes
Determination of
the final project
performance
Milestone 6:
Closure Report

Upgrade of Network in the University
Resources Needed
There will be a number of resources that will be required to accomplish the project tasks and
activities. The management and planning of the project activities along with the overall
control will be done by the Project Manager.
The Network Specialist will be involved in the project and will be primarily responsible for
the network analysis and will provide guidance during the network upgrade processes. The
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Upgrade of Network in the University
resource will also make sure that the data conversion and migration processes are streamlined
(Turner, Huemann & Keegan, 2008).
The Security Officer will be involved to ensure that the security tools and controls are
effectively integrated in the project. The security testing will also be conducted by the
resource.
The responsibility of managing and controlling the overall quality will be on the Quality
Review Officer. The resource will also participate in the training processes and acceptance
testing methods.
There will be networking resources as Network Analyst and three Network Engineers that
will be involved in the project. These resources will carry out the analysis, upgrade,
implementation, and closure activities as per the project requirement.
Gantt chart
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Upgrade of Network in the University
Network Diagram
Estimated Cost
The estimated costs for the project are shown in the images below. The total budget that is
estimated for the project is $233,096.00. The project will be carried out in a total of five
phases. The first phase will include the initiation activities and it will take $20,296.00to
complete. The next will be the planning phase and all of the estimations and plans will be
prepared in this phase. It will take $41,480.00 to complete this phase. The execution phase
will require $79,832.00 and the actual upgrade will occur in this phase of the project. The
fourth phase will be the control and implementation phase that will require $40,800.00 for
completion. The last will be the closure phase which will require a budget of $50,688.00 for
the completion of the activities. The technique that is used for determining the project
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Upgrade of Network in the University
timeline is bottom-up estimation technique. The activities at the end of the hierarchy in the
WBS represented above were estimated first. It was then followed with the activities above
the level (Sequeira & Lopes, 2015).
Quality Plan
It will be extremely essential to make sure that the quality of the project is managed correctly.
The quality plan will be needed so that the resources have the guidelines to manage the
project quality and meet the defined quality standards.
The quality standard that the resources will adhere with will be Total Quality Management
(TQM). According to this standard, the quality management activities will begin from the
project initiation phase itself and will continue till the project closure (Milunovic & Filipovic,
2013).
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Upgrade of Network in the University
The quality management plan will be prepared in the beginning of the project and the
management of the project quality will be done accordingly. The quality control and
assurance activities will be performed in the form of security testing, quality reviews, and
audits along with the verification of the integration of the network components with the other
technical components and applications.
There will also be user acceptance testing that will be carried out. The results and outcomes
of these testing processes and activities will be used to determine the quality status and will
also be used for the purpose of continuous development.
Stakeholder Analysis
The analysis of the project stakeholders is done to determine the stakeholder type, level of
involvement of the stakeholders in the project, contribution and interest levels, and
communication mechanisms.
Stakeholder Type Interest Contribution Influence Impact
Project Client
– University
Director and
Board
External High Moderate High High
End Users:
Students and
Members of
the Staff of the
University
External Low Moderate High High
Project
Steering
Committee
External Moderate Low High High
Suppliers –
Tools and
Equipment
External Moderate High Low Low
Project
Manager
Internal High High High High
Project Team Internal Moderate High Low Moderate
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Upgrade of Network in the University
It will be essential that the expectations and demands of all of these stakeholders are targeted
and included. It will be done with the aid of communication management plan that is covered
in the following section.
Communications Plan
The project communications will be conducted in two types as internal and external
communications. These communications will be regulated on the basis of the stakeholder
types as internal or external.
Stakeholder Type Communication & Reporting
Project Client –
University Director and
Board
External Modes: Tele-conferencing, emails
Document Management & Storage:
SharePoint
Reports: Status report (Weekly), risk report
(weekly), change report (weekly), security
report (phase 4), quality review report
(phase 4) (Hossain & Wu, 2009)
End Users: Students
and Members of the
Staff of the University
External Modes: Emails
Document Management & Storage:
SharePoint
Reports: Working process – Network
upgrade in Phase 5
Project Steering
Committee
External Modes: Tele-conferencing, emails
Document Management & Storage:
SharePoint
Reports: Status report (Weekly), risk report
(weekly), change report (weekly), security
report (phase 4), quality review report
(phase 4)
Suppliers – Tools and
Equipment
External Modes: Tele-conferencing, emails
Document Management & Storage:
SharePoint
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Upgrade of Network in the University
Reports: Procurement Report (Phase 3)
Project Manager Internal Modes: Tele-conferencing, emails, instant
messages, memo
Document Management & Storage:
SharePoint
Reports: Status report (Daily & Weekly),
risk report (weekly), change report
(weekly), security report (phase 4), quality
review report (phase 4)
Project Team Internal Modes: Tele-conferencing, emails, instant
messages, memo
Document Management & Storage:
SharePoint
Reports: Status report (Daily), risk report
(weekly), change report (weekly), security
report (phase 4), quality review report
(phase 4)
Risks Management Plan
There will be a number of risks that will be involved in the project. The risks will be
managed in phases as initiation, planning, execution, control, and closure (Selim, Hagag &
Yousef, 2018).
The risk register for the project is included in the table below.
ID Risk Probability Impact Score Response
1 Network security
and privacy issues
3 5 15 Avoidance &
Mitigation
2 Non-compliance:
Quality
2 5 10 Avoidance
3 Reduction in
resource
productivity
3 4 12 Avoidance
4 Schedule/Budget 2 4 8 Avoidance
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Upgrade of Network in the University
overrun
5 Ethical issues 1 5 5 Avoidance
6 Technical errors –
installation,
compatibility,
failures
3 3 9 Transfer
7 Operational
mistakes
2 3 6 Avoidance
Ethical Issues Analysis
The risks that are included above also cover the ethical issues as one of the risks.
There may be scenarios wherein the internal project team members may pass on the
information associated with the project to the third-party members unauthorized to access the
information. This may be deliberate or accidental activity. There may also be transparency
issues among the project team and the external stakeholders. Such ethical issues, if occurred,
can have a negative impact on the project (Brioso, 2015).
Project Deployment Plan
The deployment will be done in the closure phase after the completion of the user acceptance
testing activity and the training processes.
The deployment will be done once the final set of changes will be implemented in the project.
Crash Total Project Duration by 2 Weeks
The total project duration will be reduced by 2 weeks without having any impact on the
project deliverables. The due date will also decrease by two weeks and it will be possible in
the phase 3 of the project.
The activities 1.3.4 and 1.3.5 shall run simultaneously and the activity 1.3.6 shall be reduced
to 8 days instead of 10 days. This will lead to the crashing of the overall duration by 2 weeks.
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Upgrade of Network in the University
Project Signoff
Project Sign-off
Name of the Project Stakeholder (Client)
Date
Sign Off
Comments
Post Project Review
The use of certain indicators as network security report, network response rate, bandwidth
consumption, throughput rate etc. will be used to determine and review the project.
The post-project review will also be documented and the report will be shared with the
internal and external stakeholders.
Lessons Learnt
I could learn various lessons during the project timeline. I could gather experience on various
project knowledge areas and could also determine the execution of these knowledge areas in
the project. I could plan the project tasks and activities as per the project requirements and
could enhance my skills in the areas of risk management, communication management, and
quality handling.
I also got a chance to use some of the automated tools to manage the project activities and
enhanced my skills in the areas of project handling and management.
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Upgrade of Network in the University
References
Abrantes, R., & Figueiredo, J. (2014). Feature based process framework to manage scope in
dynamic NPD portfolios. International Journal Of Project Management, 32(5), 874-
884. doi: 10.1016/j.ijproman.2013.10.014
Brioso, X. (2015). Integrating ISO 21500 Guidance on Project Management, Lean
Construction and PMBOK. Procedia Engineering, 123, 76-84. doi:
10.1016/j.proeng.2015.10.060
Hossain, L., & Wu, A. (2009). Communications network centrality correlates to
organisational coordination. International Journal Of Project Management, 27(8),
795-811. doi: 10.1016/j.ijproman.2009.02.003
Milunovic, S., & Filipovic, J. (2013). Methodology for quality management of projects in
manufacturing industries. Total Quality Management & Business Excellence, 24(1-2),
91-107. doi: 10.1080/14783363.2012.728851
Nguyen, Q., & Chua, D. (2014). Criticality of Schedule Constraints – Classification and
Identification for Project Management. Journal Of Engineering, Project, And
Production Management, 4(1), 17-25. doi: 10.32738/jeppm.201401.0003
Ren, N., Xue, J., & Wang, Y. (2013). The Task Decoupling Study on Work Breakdown
Structure of Complex Product. Applied Mechanics And Materials, 411-414, 2486-
2491. doi: 10.4028/www.scientific.net/amm.411-414.2486
Selim, A., Hagag, M., & Yousef, P. (2018). Risk allocation for infrastructure projects by
PPPs - under environmental management and risk assessment mechanisms.
International Journal Of Risk Assessment And Management, 22(1), 89. doi:
10.1504/ijram.2018.10017043
Sequeira, S., & Lopes, E. (2015). Simple Method Proposal for Cost Estimation from Work
Breakdown Structure. Procedia Computer Science, 64, 537-544. doi:
10.1016/j.procs.2015.08.559
Turner, R., Huemann, M., & Keegan, A. (2008). Human resource management in the project-
oriented organization: Employee well-being and ethical treatment. International
Journal Of Project Management, 26(5), 577-585. doi:
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10.1016/j.ijproman.2008.05.005
14