Scope Management Plan

This scope management plan provides a detailed overview of the activities and tasks involved in planning and managing a wedding event. It includes information on scope definition, requirements collection, work breakdown structure, and more.

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Scope Management Plan
Wedding Organization & Planning
4/27/2019

Scope Management Plan
Table of Contents
Introduction...........................................................................................................................................2
Scope Management Plan.......................................................................................................................2
Scope Management Planning.............................................................................................................2
Collection of Requirements...............................................................................................................2
Scope Definition................................................................................................................................3
Essential Activities for Project Completion...................................................................................4
Work Breakdown Structure (WBS)...................................................................................................5
Total Anticipated Costs.....................................................................................................................9
Project Activities, Duration, and Preceding Activities.....................................................................11
Activity Network Diagram..............................................................................................................13
Gantt chart.......................................................................................................................................14
Earliest Start & Finish Dates for Project Activities.........................................................................15
Roles & Responsibilities..................................................................................................................17
Scope Verification/Validation.........................................................................................................20
Scope Control..................................................................................................................................20
Conclusion...........................................................................................................................................21
References...........................................................................................................................................22
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Scope Management Plan
Introduction
The scope of the project is the set of activities that will be carried out by the members of the
project team and the ones that will not be carried out by the project team members. It is
extremely necessary to define the scope for the success of a project. This is because the well-
defined scope provides the project resources with the clarity on the tasks and activities to be
performed. Project management is a discipline that includes a variety of project areas
(Atkinson, Crawford & Ward, 2012). Scope Management is one of the most significant
knowledge areas under project management.
The scope management plan has been prepared for the project being carried out by a small-
scale events company that specializes in the wedding events. The company has received a
project in which it is required to plan, organize, and manage a wedding event. The report
includes the scope management plan for the same event.
Scope Management Plan
Scope Management Planning
The scope management planning in this project is done as per the guidelines included under
the project Management Body of Knowledge (PMBoK) methodology. In this methodology,
scope management is included and defined as one of the most significant project knowledge
areas (Javernick Will, La Ratta & Corvello, 2017).
The planning around the project scope will be done by integrating it with the rest of the
project areas, such as schedule management, budget management, resource management, risk
management, and likewise. This will provide the ability to clearly define and manage the
scope for the project.
Collection of Requirements
The project includes the organization of a wedding event and the execution of the activities
around planning and management of the wedding (Mirza, Pourzolfaghar & Shahnazari,
2013).
The requirements for the project will be collected and these requirements will be necessary
for defining the project scope. There will be certain methods that will be carried out to collect
the project requirements. The requirements will be defined on the basis of the data sets
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Scope Management Plan
collected around the project. All of these techniques will be carried out with the clients and
the market sources. The following techniques will be used for the purpose of data collection
and gathering.
 Interviews: There will be personal discussions and interview sessions organized with
the clients to understand the demands of the client in terms of the wedding style and
themes. The information on the details of the guests along with the food & drinks
menu and performance will be discussed and finalized after the approval from the
client. These interviews will not follow a formal question-answer approach. However,
the clients will put across the demands and expectations and the requirements of the
client will be identified in the process (Razavizade, 2013).
 Brainstorming Sessions: There will brainstorming sessions carried out among the
internal members of the project team to determine the new ideas and concepts that
may be applied and to understand some of the hidden project requirements.
 Market Surveys: There are a number of wedding planners and event management
companies present in the market. These organizations have experience with varied
scale projects. The conduction of surveys with the market agencies and organizations
will provide the ability to have an idea on the market trends and patterns. The
clarification on the requirements will be made as an outcome of the same.
Once the data sets will be collected, the analysis of all of these data sets will be carried out.
The analysis will provide the exact requirements that must be included in the project.
Scope Definition
There are certain activities that will come under the project scope and there will be some of
the activities that will not be a part of the scope of the project (Derenskaya, 2018).
The scope of the project will be spread across six phases as initiation, planning, booking &
invitations, preparations for the event, event execution & monitoring, and closure. The
members of the project team will carry out the activities under these phases (Banda &
Pretorius, 2016).
The negotiations with any part apart from the client regarding the changes in the wedding
theme or style or any other components will not be made by the members of the project team.
The detailed information on the activities that will be executed by the project team members
is included in the list below.
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Scope Management Plan
Essential Activities for Project Completion
The following activities will be essential for the completion of the project.
 Meeting with the clients to discuss the determined date and details
 High-level budget summary will be prepared
 Determination of the event team and resources to be allotted
 Listing of the venues mapped with the client details
 Composition of an initial guest list in discussion with the client
 Estimation of the project schedule and the detailed budget
 Distribution of the budget to the sections and sharing with the client
 Identification and analysis of the risks - Technical, Environmental, External
 Communication and reporting structure for the team
 Selection and finalization of the venue after availability checks (Luiz Lampa et al.,
2017)
 Booking of the venue for the wedding
 Selection and finalization of the caterers as per the client demands
 Booking of the caterers for the wedding
 Selection and finalization of the decorators and performers
 Booking of the decorator and performers
 Selection and finalization of the photographers and video recorders
 Booking of the photographer and video recorder
 Preparation of the list of procurement tools and material
 Procurement of the necessary equipment
 Preparation of the invitation card
 Approval from the client
 Printing and delivery of the invitation cards
 Preparation of the food and drinks menu
 Approval of the menu from the client
 Sharing of the menu with the caterer
 Interior decorations and exterior set-up
 Installation of the audio/video tools and equipment
 Reminders to all the vendors
 Installation of security and surveillance tools
 Conduction of the wedding as per the decided date
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Scope Management Plan
 Monitoring and organization of all the areas
 Feedback from the team heads
 Feedback from the client
 Performance evaluation and discussion
 Development of a Closure Report
Work Breakdown Structure (WBS)
Work Breakdown Structure (WBS) divides the project tasks and activities in the form of
work packages and sub-packages. It breaks down the project phase to come up with the
project activities till the last level possible. The scope of the project becomes clear with the
aid of the WBS. It is designed using the project requirements and it makes it easier to
estimate the project schedule and costs.
WBS Task Name
1 Wedding Organization & Management
1.1 Initiation Phase
1.1.1 Meeting with the clients to discuss the determined date and details
1.1.2 High-level budget summary
1.1.3 Determination of the event team and resources to be allotted
1.1.4 Listing of the venues mapped with the client details
1.1.5 Milestone 1: Initiation Plan
1.2 Planning Phase
1.2.1 Composition of an initial guest list in discussion with the client
1.2.2 Estimation of the project schedule and the detailed budget
1.2.3 Distribution of the budget to the sections and sharing with the client
1.2.4 Identification and analysis of the risks - Technical, Environmental,
External
1.2.5 Communication and reporting structure for the team
1.2.6 Milestone 2: Project Plan
1.3 Bookings & Invitations
1.3.1 Selection and finalization of the venue after availability checks
1.3.2 Booking of the venue
1.3.3 Selection and finalization of the caterers as per the client demands
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Scope Management Plan
1.3.4 Booking of the caterers
1.3.5 Selection and finalization of the decorators and performers
1.3.6 Booking of the decorator and performers
1.3.7 Selection and finalization of the photographers and video recorders
1.3.8 Booking of the photographer and video recorder
1.3.9 Milestone 3: Booking confirmations
1.3.10 Preparation of the list of procurement tools and material
1.3.11 Procurement of the necessary equipment
1.3.12 Preparation of the invitation card
1.3.13 Approval from the client
1.3.14 Printing and delivery of the invitation cards
1.3.15 Milestone 4: Invitation Cards
1.4 Preparations for the Event
1.4.1 Preparation of the food and drinks menu
1.4.2 Approval of the menu from the client
1.4.3 Sharing of the menu with the caterer
1.4.4 Interior decorations and exterior set-up
1.4.5 Installation of the audio/video tools and equipment
1.4.6 Reminders to all the vendors
1.4.7 Installation of security and surveillance tools
1.4.8 Milestone 5: Set-up for the Event
1.5 Event Execution & Monitoring
1.5.1 Conduction of the wedding as per the decided date
1.5.2 Monitoring and organization of all the areas
1.5.3 Feedback from the team heads
1.5.4 Milestone 6: Wedding Event
1.6 Closure Phase
1.6.1 Feedback from the client
1.6.2 Performance evaluation and discussion
1.6.3 Development of a Closure Report
1.6.4 Milestone 7: Closure Report
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Scope Management Plan
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Scope Management Plan
8
Wedding Organizationg &
Management
Initiation Phase
Meeting with the clients to
discuss the determined
date and details
High-level budget summary
Determination of the event
team and resources to be
allotted
Listing of the venues
mapped with the client
details
Milestone 1: Initiation Plan
Planning Phase
Composition of an initial
guest list in discussion with
the client
Estimation of the project
schedule and the detailed
budget
Distribution of the budget
to the sections and sharing
with the client
Identification and analysis
of the risks - Technical,
Environmental, External
Communication and
reporting structure for the
team
Milestone 2: Project Plan
Bookings & Invitations
Selection and finalization of
the venue after availability
checks
Booking of the venue
Selection and finalization of
the caterers as per the
client demands
Booking of the caterers
Selection and finalization of
the decorators and
performers
Booking of the decorator
and performers
Selection and finalization of
the photographers and
video recorders
Booking of the
photographer and video
recorder
Milestone 3: Booking
confirmations
Preparation of the list of
procurement tools and
material
Procurement of the
necessary equipment
Preparation of the
invitation card
Approval from the client
Printing and delivery of the
invitation cards
Milestone 4: Invitation
Cards
Preparations for the Event
Preparation of the food and
drinks menu
Approval of the menu from
the client
Sharing of the menu with
the caterer
Interior decorations and
exterior set-up
Installation of the
audio/video tools and
equipment
Reminders to all the
vendors
Installation of security and
surveillance tools
Milestone 5: Set-up for the
Event
Event Execution &
Monitoring
Conduction of the wedding
as per the decided date
Monitoring and
organization of all the areas
Feedback from the team
heads
Milestone 6: Wedding Event
Closure Phase
Feedback from the client
Performance evaluation and
discussion
Development of a Closure
Report
Milestone 7: Closure Report

Scope Management Plan
Total Anticipated Costs
The project of organization and management of the wedding will involve numerous costs.
There will nine resources involved in the project and the cost of the resources will be
involved. It will also include the cost of tools and material, organizing costs, vendor costs,
and cost of handling the equipment.
The cost break-up and the total costs that will be associated with the project has been
illustrated in the table below.
WBS Task Name Cost
1 Wedding Organization & Management $ 130,880.00
1.1 Initiation Phase $ 12,440.00
1.1.1 Meeting with the clients to discuss the determined date and
details $ 3,600.00
1.1.2 High-level budget summary $ 1,280.00
1.1.3 Determination of the event team and resources to be allotted $ 4,200.00
1.1.4 Listing of the venues mapped with the client details $ 3,360.00
1.1.5 Milestone 1: Initiation Plan $ 0.00
1.2 Planning Phase $ 28,400.00
1.2.1 Composition of an initial guest list in discussion with the client $ 3,600.00
1.2.2 Estimation of the project schedule and the detailed budget $ 12,200.00
1.2.3 Distribution of the budget to the sections and sharing with the
client $ 4,440.00
1.2.4 Identification and analysis of the risks - Technical,
Environmental, External $ 4,320.00
1.2.5 Communication and reporting structure for the team $ 3,840.00
1.2.6 Milestone 2: Project Plan $ 0.00
1.3 Bookings & Invitations $ 51,680.00
1.3.1 Selection and finalization of the venue after availability checks $ 4,800.00
1.3.2 Booking of the venue $ 1,200.00
1.3.3 Selection and finalization of the caterers as per the client
demands $ 2,160.00
1.3.4 Booking of the caterers $ 720.00
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Scope Management Plan
1.3.5 Selection and finalization of the decorators and performers $ 5,600.00
1.3.6 Booking of the decorator and performers $ 1,600.00
1.3.7 Selection and finalization of the photographers and video
recorders $ 6,000.00
1.3.8 Booking of the photographer and video recorder $ 1,200.00
1.3.9 Milestone 3: Booking confirmations $ 0.00
1.3.1
0 Preparation of the list of procurement tools and material $ 3,360.00
1.3.1
1 Procurement of the necessary equipment $ 5,880.00
1.3.1
2 Preparation of the invitation card $ 7,040.00
1.3.1
3 Approval from the client $ 2,520.00
1.3.1
4 Printing and delivery of the invitation cards $ 9,600.00
1.3.1
5 Milestone 4: Invitation Cards $ 0.00
1.4 Preparations for the Event $ 13,080.00
1.4.1 Preparation of the food and drinks menu $ 1,080.00
1.4.2 Approval of the menu from the client $ 1,680.00
1.4.3 Sharing of the menu with the caterer $ 600.00
1.4.4 Interior decorations and exterior set-up $ 6,000.00
1.4.5 Installation of the audio/video tools and equipment $ 960.00
1.4.6 Reminders to all the vendors $ 600.00
1.4.7 Installation of security and surveillance tools $ 2,160.00
1.4.8 Milestone 5: Set-up for the Event $ 0.00
1.5 Event Execution & Monitoring $ 6,680.00
1.5.1 Conduction of the wedding as per the decided date $ 3,680.00
1.5.2 Monitoring and organization of all the areas $ 1,800.00
1.5.3 Feedback from the team heads $ 1,200.00
1.5.4 Milestone 6: Wedding Event $ 0.00
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Scope Management Plan
1.6 Closure Phase $ 18,600.00
1.6.1 Feedback from the client $ 1,920.00
1.6.2 Performance evaluation and discussion $ 10,800.00
1.6.3 Development of a Closure Report $ 5,880.00
1.6.4 Milestone 7: Closure Report $ 0.00
Project Activities, Duration, and Preceding Activities
The master schedule of the project has been designed using bottom-up estimation as the
estimation technique. MS Project is the tool that has been used for the development of this
schedule.
The table below includes the names of the tasks, their duration, predecessors, and successors.
WBS Task Name Duration Predecessors Successors
1 Wedding Organization & Management 113 days
1.1 Initiation Phase 13 days
1.1.1 Meeting with the clients to discuss the
determined date and details 2 days 4
1.1.2 High-level budget summary 2 days 3 5
1.1.3 Determination of the event team and
resources to be allotted 5 days 4 6
1.1.4 Listing of the venues mapped with the
client details 4 days 5 7
1.1.5 Milestone 1: Initiation Plan 0 days 6 9,10
1.2 Planning Phase 13 days
1.2.1 Composition of an initial guest list in
discussion with the client 3 days 7
1.2.2 Estimation of the project schedule and the
detailed budget 5 days 7 11,12
1.2.3 Distribution of the budget to the sections
and sharing with the client 3 days 10
1.2.4 Identification and analysis of the risks - 4 days 10 13
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Scope Management Plan
Technical, Environmental, External
1.2.5 Communication and reporting structure
for the team 4 days 12 14
1.2.6 Milestone 2: Project Plan 0 days 13 16,18
1.3 Bookings & Invitations 57 days
1.3.1 Selection and finalization of the venue
after availability checks 8 days 14 17,19
1.3.2 Booking of the venue 2 days 16
1.3.3 Selection and finalization of the caterers
as per the client demands 6 days 14
1.3.4 Booking of the caterers 2 days 16 20
1.3.5 Selection and finalization of the
decorators and performers 7 days 19 21
1.3.6 Booking of the decorator and performers 2 days 20 22
1.3.7 Selection and finalization of the
photographers and video recorders 6 days 21 23
1.3.8 Booking of the photographer and video
recorder 2 days 22 24,25
1.3.9 Milestone 3: Booking confirmations 0 days 23
1.3.1
0
Preparation of the list of procurement
tools and material 4 days 23 26
1.3.1
1 Procurement of the necessary equipment 7 days 25 27
1.3.1
2 Preparation of the invitation card 8 days 26 28
1.3.1
3 Approval from the client 3 days 27 29
1.3.1
4
Printing and delivery of the invitation
cards 8 days 28 30
1.3.1
5 Milestone 4: Invitation Cards 0 days 29 32
1.4 Preparations for the Event 13 days
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Scope Management Plan
1.4.1 Preparation of the food and drinks menu 3 days 30 33,35
1.4.2 Approval of the menu from the client 2 days 32 34
1.4.3 Sharing of the menu with the caterer 1 day 33
1.4.4 Interior decorations and exterior set-up 6 days 32 36
1.4.5 Installation of the audio/video tools and
equipment 2 days 35 37,38
1.4.6 Reminders to all the vendors 1 day 36
1.4.7 Installation of security and surveillance
tools 2 days 36 39
1.4.8 Milestone 5: Set-up for the Event 0 days 38 41
1.5 Event Execution & Monitoring 2 days
1.5.1 Conduction of the wedding as per the
decided date 1 day 39 42,43
1.5.2 Monitoring and organization of all the
areas 1 day 41
1.5.3 Feedback from the team heads 1 day 41 44
1.5.4 Milestone 6: Wedding Event 0 days 43 46
1.6 Closure Phase 15 days
1.6.1 Feedback from the client 2 days 44 47
1.6.2 Performance evaluation and discussion 6 days 46 48
1.6.3 Development of a Closure Report 7 days 47 49
1.6.4 Milestone 7: Closure Report 0 days 48
Activity Network Diagram
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Scope Management Plan
Gantt chart
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Scope Management Plan
Earliest Start & Finish Dates for Project Activities
WBS Task Name Duration Start Finish
1 Wedding Organization & Management 113 days Mon 29-04-19 Wed 02-10-19
1.1 Initiation Phase 13 days Mon 29-04-19 Wed 15-05-19
1.1.1 Meeting with the clients to discuss the
determined date and details 2 days Mon 29-04-19 Tue 30-04-19
1.1.2 High-level budget summary 2 days Wed 01-05-19 Thu 02-05-19
1.1.3 Determination of the event team and
resources to be allotted 5 days Fri 03-05-19 Thu 09-05-19
1.1.4 Listing of the venues mapped with the
client details 4 days Fri 10-05-19 Wed 15-05-19
1.1.5 Milestone 1: Initiation Plan 0 days Wed 15-05-19 Wed 15-05-19
1.2 Planning Phase 13 days Thu 16-05-19 Mon 03-06-19
1.2.1 Composition of an initial guest list in
discussion with the client 3 days Thu 16-05-19 Mon 20-05-19
1.2.2 Estimation of the project schedule and
the detailed budget 5 days Thu 16-05-19 Wed 22-05-19
1.2.3 Distribution of the budget to the
sections and sharing with the client 3 days Thu 23-05-19 Mon 27-05-19
1.2.4 Identification and analysis of the risks -
Technical, Environmental, External 4 days Thu 23-05-19 Tue 28-05-19
1.2.5 Communication and reporting structure
for the team 4 days Wed 29-05-19 Mon 03-06-19
1.2.6 Milestone 2: Project Plan 0 days Mon 03-06-19 Mon 03-06-19
1.3 Bookings & Invitations 57 days Tue 04-06-19 Wed 21-08-19
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Scope Management Plan
1.3.1 Selection and finalization of the venue
after availability checks 8 days Tue 04-06-19 Thu 13-06-19
1.3.2 Booking of the venue 2 days Fri 14-06-19 Mon 17-06-19
1.3.3 Selection and finalization of the
caterers as per the client demands 6 days Tue 04-06-19 Tue 11-06-19
1.3.4 Booking of the caterers 2 days Fri 14-06-19 Mon 17-06-19
1.3.5 Selection and finalization of the
decorators and performers 7 days Tue 18-06-19 Wed 26-06-19
1.3.6 Booking of the decorator and
performers 2 days Thu 27-06-19 Fri 28-06-19
1.3.7 Selection and finalization of the
photographers and video recorders 6 days Mon 01-07-19 Mon 08-07-19
1.3.8 Booking of the photographer and video
recorder 2 days Tue 09-07-19 Wed 10-07-19
1.3.9 Milestone 3: Booking confirmations 0 days Wed 10-07-19 Wed 10-07-19
1.3.1
0
Preparation of the list of procurement
tools and material 4 days Thu 11-07-19 Tue 16-07-19
1.3.1
1
Procurement of the necessary
equipment 7 days Wed 17-07-19 Thu 25-07-19
1.3.1
2 Preparation of the invitation card 8 days Fri 26-07-19 Tue 06-08-19
1.3.1
3 Approval from the client 3 days Wed 07-08-19 Fri 09-08-19
1.3.1
4
Printing and delivery of the invitation
cards 8 days Mon 12-08-19 Wed 21-08-19
1.3.1
5 Milestone 4: Invitation Cards 0 days Wed 21-08-19 Wed 21-08-19
1.4 Preparations for the Event 13 days Thu 22-08-19 Mon 09-09-19
1.4.1 Preparation of the food and drinks
menu 3 days Thu 22-08-19 Mon 26-08-19
1.4.2 Approval of the menu from the client 2 days Tue 27-08-19 Wed 28-08-19
1.4.3 Sharing of the menu with the caterer 1 day Thu 29-08-19 Thu 29-08-19
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Scope Management Plan
1.4.4 Interior decorations and exterior set-up 6 days Tue 27-08-19 Tue 03-09-19
1.4.5 Installation of the audio/video tools and
equipment 2 days Wed 04-09-19 Thu 05-09-19
1.4.6 Reminders to all the vendors 1 day Fri 06-09-19 Fri 06-09-19
1.4.7 Installation of security and surveillance
tools 2 days Fri 06-09-19 Mon 09-09-19
1.4.8 Milestone 5: Set-up for the Event 0 days Mon 09-09-19 Mon 09-09-19
1.5 Event Execution & Monitoring 2 days Tue 10-09-19 Wed 11-09-19
1.5.1 Conduction of the wedding as per the
decided date 1 day Tue 10-09-19 Tue 10-09-19
1.5.2 Monitoring and organization of all the
areas 1 day Wed 11-09-19 Wed 11-09-19
1.5.3 Feedback from the team heads 1 day Wed 11-09-19 Wed 11-09-19
1.5.4 Milestone 6: Wedding Event 0 days Wed 11-09-19 Wed 11-09-19
1.6 Closure Phase 15 days Thu 12-09-19 Wed 02-10-19
1.6.1 Feedback from the client 2 days Thu 12-09-19 Fri 13-09-19
1.6.2 Performance evaluation and discussion 6 days Mon 16-09-19 Mon 23-09-19
1.6.3 Development of a Closure Report 7 days Tue 24-09-19 Wed 02-10-19
1.6.4 Milestone 7: Closure Report 0 days Wed 02-10-19 Wed 02-10-19
Roles & Responsibilities
Resource Name Work
Project Manager 160 hrs
Meeting with the clients to discuss the determined date and details 16 hrs
Estimation of the project schedule and the detailed budget 40 hrs
Communication and reporting structure for the team 32 hrs
Monitoring and organization of all the areas 8 hrs
Feedback from the client 16 hrs
Performance evaluation and discussion 48 hrs
Event Manager 400 hrs
Meeting with the clients to discuss the determined date and details 16 hrs
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Scope Management Plan
Determination of the event team and resources to be allotted 40 hrs
Listing of the venues mapped with the client details 32 hrs
Estimation of the project schedule and the detailed budget 40 hrs
Distribution of the budget to the sections and sharing with the client 24 hrs
Preparation of the list of procurement tools and material 32 hrs
Procurement of the necessary equipment 56 hrs
Approval from the client 24 hrs
Approval of the menu from the client 16 hrs
Conduction of the wedding as per the decided date 8 hrs
Monitoring and organization of all the areas 8 hrs
Performance evaluation and discussion 48 hrs
Development of a Closure Report 56 hrs
Food & catering Team 96 hrs
Selection and finalization of the caterers as per the client demands 48 hrs
Booking of the caterers 16 hrs
Preparation of the food and drinks menu 24 hrs
Conduction of the wedding as per the decided date 8 hrs
Technical Associate 136 hrs
Identification and analysis of the risks - Technical, Environmental, External 32 hrs
Preparation of the invitation card 64 hrs
Installation of the audio/video tools and equipment 16 hrs
Installation of security and surveillance tools 16 hrs
Conduction of the wedding as per the decided date 8 hrs
Finance Officer 80 hrs
High-level budget summary 16 hrs
Estimation of the project schedule and the detailed budget 40 hrs
Distribution of the budget to the sections and sharing with the client 24 hrs
Performance Management Team 128 hrs
Selection and finalization of the decorators and performers 56 hrs
Booking of the decorator and performers 16 hrs
Selection and finalization of the photographers and video recorders 48 hrs
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Scope Management Plan
Conduction of the wedding as per the decided date 8 hrs
Hospitality Team 192 hrs
Selection and finalization of the decorators and performers 56 hrs
Booking of the decorator and performers 16 hrs
Preparation of the invitation card 64 hrs
Interior decorations and exterior set-up 48 hrs
Conduction of the wedding as per the decided date 8 hrs
Event organizer 1 280 hrs
Composition of an initial guest list in discussion with the client 24 hrs
Identification and analysis of the risks - Technical, Environmental, External 32 hrs
Booking of the venue 16 hrs
Selection and finalization of the photographers and video recorders 48 hrs
Booking of the photographer and video recorder 16 hrs
Printing and delivery of the invitation cards 64 hrs
Interior decorations and exterior set-up 48 hrs
Installation of security and surveillance tools 16 hrs
Conduction of the wedding as per the decided date 8 hrs
Feedback from the team heads 8 hrs
Event organizer 2 184 hrs
Composition of an initial guest list in discussion with the client 24 hrs
Selection and finalization of the venue after availability checks 64 hrs
Printing and delivery of the invitation cards 64 hrs
Sharing of the menu with the caterer 8 hrs
Reminders to all the vendors 8 hrs
Conduction of the wedding as per the decided date 8 hrs
Feedback from the team heads 8 hrs
Scope Verification/Validation
Scope verification is the process in which the stakeholders review and verify all of the work
packages and products that are involved in the project.
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Scope Management Plan
The verification of the scope in this case will be done by formal review of the project tasks
and deliverables at regular intervals. These will be done by the Project Manager and the client
may also get involved in some of these processes. For instance, the client will be provided
with the booking confirmation and associated details. The acceptance of the same or the
recommendation to carry out certain improvements for better results may be done by the
client. The acceptance of the deliverables/sign-off will be the process that will be used for
scope verification (Jitpaiboon, Smith & Gu, 2019).
The validation of the scope will be done through inspection of the deliverables. The Even
Management Plan will be prepared by the Event Manager that will list out all of the activities
that will be followed for managing the events. The inspection of the same will be done by the
Project Manager to make sure that the details are correctly included. Similarly, the validation
of the rest of the deliverables will be performed (Leger, Lyle, Babin, Charland & Pellerin,
2019).
Scope Control
In case of too many changes in the project scope during the project timeline, it may be
possible that the results of scope creep emerge. With the occurrence of this risk, there are
other risks and issues that may also emerge in the form of schedule overrun or cost overrun.
Therefore, it will be necessary that the control and monitoring of the scope is done
throughout the project (Wearne, 2014).
The scope will be on track when the schedule and cost estimates will not have any gaps.
Therefore, the use of Earned Value Analysis (EVA) technique will be done to keep a track of
the schedule and cost variance. It is the technique in which the actual value of the project
costs and schedule will be compared against the estimated values to find out the gaps, if any.
The value of cost and schedule variance shall be zero or positive and it will indicate the scope
on track (Menze, 2013).
The quality, ethical, security, and legal compliance rates will also indicate the status of the
scope and the gaps associated with it. The determination of these values shall be done by
using the compliance technique and the higher the compliance, the higher will be the
indication that the scope is being managed correctly and vice versa.
The control and monitoring of the scope, for this situation, will be finished by formal review
of the project undertakings and deliverables at normal interims. These will be finished by the
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Scope Management Plan
Project Manager and the customer may likewise get engaged with a portion of these
procedures. For example, the customer will be furnished with the booking affirmation and
related subtleties. The acknowledgment of the equivalent or the proposal to complete certain
upgrades for better outcomes might be finished by the customer (Rose, 2013). The
acknowledgment of the deliverables/close down will be the procedure that will be utilized for
scope check. The monitoring and tracking of the scope will be done through inspection of the
deliverables. The Even Management Plan will be set up by the Event Manager that will rattle
off the majority of the exercises that will be pursued for dealing with the events. The
inspection of a similar will be finished by the Project Manager to ensure that the subtleties are
accurately included. Thus, the approval of the remainder of the deliverables will be
performed.
Conclusion
Project scope is one of the essential elements of the project and it shall be ensured that the
management of the project scope is done correctly. This will assist in the management and
handling of the other project areas as well. Also, the ability to meet the project goals and
objectives and the delivery of all the project components will also be possible by ensuring
that the scope is managed well and is on track at all times.
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Scope Management Plan
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Scope Management Plan
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