Recruitment Documents - Job Description, Person Specification, Job Advert, Recruitment Strategy and Staff Development Plan

This report discusses the importance of recruitment documents such as job description, person specification, job advert, recruitment strategy and staff development plan for Crystal Travel Organisation. It provides insights on how to attract the best candidate for the position of Business Travel Consultant.

Recruitment Documents

INTRODUCTION
Recruitment documents refers to the personal document which includes the information
about the applicant's experience, skills, hobbies and qualifications. It is the document which has
been used by the business in order to decide whether the applicant match the requirements of the
person specification. Documentation is necessary within the process of note taking during
personal interviews is a kind of requirement in order to help making a wise hiring decision.
Crystal Travel organisation is taken into consideration, in the present report. Crystal travel
organisation is company of travel field in order to recruit travel consultant of business to work at
the level of organisation(Bazana and Reddy., 2021). The present report will cover discussion
about the job description and person specification for consultant of business travel and also about
the job advertisement in recruiting the business travel consultant. In addition to this, the report
will cover analysis about the recruitment strategy in order to get the best candidate and also
about the staff development plan for the new initiator. The report also consist of rationale for all
the choices which have been made in the design of materials.
MAIN BODY
Job description and person specification for the business travel consultant
Job description: It is basically the written narrative document which explains about the
general tasks or the other related responsibilities and duties of a position. It gives the basic detail
about performing a particular kind of work, how that work is to be completed and the purpose of
work as it relates to the mission and goals of an organisation. Job description is necessary
because without job description it becomes very challenging for an individual to commit to or be
held accountable for a role into proper terms. In context to Crystal travel organisation, it is
important for them to create a proper Job description so that they can properly communicate their
desired requirements within a candidate. It is also the document which explains about the
individual role and also about its accountability as well(Bujaki and et.al., 2018). Job description
is the document which help in terms of attracting the right employee and also helps the guide
training as well. It also offers protection after termination and also about assisting with retention
and satisfaction as well. It also help in terms of gauging the performance and also act as the best
document into context of finding out the main requirements of an organisation within the
personality of a candidate.

JOB DESCRIPTION
Position:Consultant of Business Travel
Qualification:
 Graduate degree of tourism and travel Deeper knowledge of trends of tourism
Experience:
 x years of experience of travel and tourism Passionate about travel and tourism
Skills:
 Proficiency in English language
 Excellent communication skills
 Sales skills and customer oriented approach Demonstration ability to handle crises
Responsibilities:
 Diagnose the specification of a client and suggest the suitable travel packages and
services.
 Use techniques of promotion and prepare the promotional materials in order to sell the
tour packages
 Supply travellers with pertinent information and useful travel material
 Handles the unforeseen problems and complaints
 Attend conferences to maintain familiarity
 Update and create the records of clients into electronic form
 Candidate who has travel experience at personal level will be preferred
Person Specification: It basically gives detail about the explanation of skills, qualification,
knowledge, experience and other attributes which a candidate must possess in order to perform
duties of job(Chen., 2022).

The specification basically derives from the job description and forms the foundation for
the process of recruitment. It is also the document which explains about the attributes at personal
level which has been desired in a employee at potential level(Habous., 2021). Person
specification act as the companion document to the job description which explains about the
attributes at personal level which has being sought from applicants in order to ensure that they
are suitable for the role. In context to Crystal travel organisation, for the profile of Business
Travel Consultant it is very important for them having the person specification so that candidate
can understand the essential and desired requirements as well.
PERSON SPECIFICATION
Essential requirements:
 Graduate degree in hospitality business, tourism and travel or related fields
 Prior experience as avid traveller act as the bonus
 Strong knowledge of travelling procedures and software
 Advising the clients about the options for suitable travel in accordance with wants,
needs and capabilities Regularly maintain the good relationships with their customers
Desired requirements:
 Good understanding about different offerings of tourism and options
 Proficiency in English
 Good knowledge of software
Job advert to help in recruiting the Business Travel Consultant
Job advertisement: It is a kind of informative text which explains about the job vacancies and
details for applicants at potential level(James-MacEachern., 2018). In context to Crystal travel
organisation, for the profile of Business Travel Consultant it is necessary to create or produce
job advertisement so that they can reach out to every kind of candidate in this kind of
competitive environment.

ADVERTISEMENT OF JOB
Now Hiring!!
“ Business Travel Consultant ”
You are extremely invited to our job fair.
Wednesday, 19 September
12:30 – 2:30 PM and 3:30 – 5:30 PM
Venue: Williams Road, London
*Valid only for same day.
A plan explains about the strategy of recruitment for obtaining the best candidate
Recruitment strategy plan basically refers to the detailed roadmap on how to attract high
potential talent for the organisation. It basically explains about the brand messaging of employer
that candidates are to be targeted which has the primary sources for hires and anything else
which has been required to to make the recruitment program a resounding success(Junaid and
et.al., 2018). For the successful hiring,it is necessary that to have a clear brand of employer and
also create the posts of job that reflects about the organisation. The use of social media also
support in terms of attracting the talent on a larger scale. In context to Crystal travel organisation,
it is necessary that to invest in the system of tracking that is of an employee. In order to get the
best candidate it is important that they have to explore the boards of niche job and also can
consider in terms of finding out the candidates of passive nature and also let them know that
employer want them. They can also conduct interviews and also considers the referral of
employees as well(Milburn., 2021). In context to Crystal travel organisation, in order to recruit
business travel consultant it is very necessary that they use social media in order to get the talent
of the target nature. It is also one of the best way into context of spreading the information into
result oriented terms.

In this competitive digital world, it is the best pathway in order to recruit the candidate at
the level of organisation and according to this supportive parameter it is easier to plan the
strategy into proper manner(McDonald., 2020).In order to find out the recruiting platform it has
been observed that the tool of recruiting product selection can be used for it. The list of tools of
recruiting can be tailored to the tools for supporting the finding the best candidate for the
organisation. In this way, the strategy of recruitment can be planned for obtaining the best
candidate for the company.
Three months staff development plan for the new starter
Staff development plan: Employee development plan basically refers to the steps taken
by an organisation in order to enhance the skills of an employee and also motivate them in order
to acquire new learnings and knowledge (Molland., 2021). This plan can be developed through
following certain steps where first of all it is necessary to consider the goals and talk to their
employees. In the further step, it is necessary to have potential vs readiness. Within this plan, it is
also important to consider all kinds of training and development. At the end, they create a plan
for before, during and after as well along with the Takeaway step.
What do I want
to learn?
What do I have
to do?
What support
and resources
will I need?
How will I
measure
success?
Target date for
review?
Planning skill For developing
this skill, there is
requirement of
lots of training
and managing the
activities on the
daily basis into
effective terms
which will assist
I will take advice
from my seniors,
line manager and
feedback of team
I will measure the
success through
monitoring and
performance
appraisal during
programmes of
development
Post 31 st
October

me in developing
my skills of
communication
as well.
Decision making
skill
By analysing
each and every
aspect of task
given on the daily
basis this skill
can be developed
My team
members help in
terms of
analysing whether
the decision taken
is right or not
I will measure
success through
completing the
project into
successful
manner at the
organisational
level
Post 31 st
October
Communication
skill
For developing
this skill it is
important to
interact with large
number of people
I will discuss with
my colleagues
and my manager
as well
I will measure the
success through
ensuring that I
have attended all
the classes
Post 31 st
October
Rationale for all the choices
As there are different kinds of documents for the purpose of recruitment where it is
required to understand the significance of these documents. At the level of organisation, it has
been observed that for recruiting the candidates into the best manner there is requirement of
these documents such as job description, job advertisement, person specification
etc(Morgenroth., 2018). According to changing period of time there has been changes in the
strategies of recruitment so its very important that to implement these new strategies into
effective manner at the organisational level. Job description is the very basic way to spread
information about the particular job role and also there are other ways to inform large number of
people about the job. Job advertisement is the old way to inform people and also it is not very
effective whereas the online advertisement makes the recruitment very to the point and effective
as well(Wosiak., 2021).

With support system of social media platforms, Crystal Travel Organisation can recruit
the business travel consultant into fast pace manner for their organisation. It has been observed
that according to modern period of time, person specification can be used in the place of job
advertisement and can be considered the best way for spreading the information(Spychała and
et.al., 2019). In context to Crystal travel organisation, in order to recruit the business travel
consultant they can use these documents and also it is the latest method for recruiting the best
candidate for their organisation.
CONCLUSION
The above stated report concludes that recruitment documents are very important from
the professional and at the personal level as well. It has been concluded that there are certain
documents which are very important from the employer and employee point of view as well. It
has been determined that job description, person specification are the documents which are very
essential in order to describe the details of a specific position. It has been observed that job
advertisement is the best way to spread information to different kind of people about the
particular job. At the organisational level, it is important to frame the strategy of recruitment so
that further actions can be taken accordingly for it. The staff development plan is also very
necessary in order to develop the skills, knowledge and experience of the employees. So in the
overall manner, recruitment documents are very necessary in order to take the steps for further
development and growth of an organisation and employees as well.

REFERENCES
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McDonald, P., 2020. Remote recruitment. Strategic Finance, 102(1), pp.19-20.
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