Report on Human Resource Management

This report provides an overview of human resource management, including recruitment, selection, and induction processes. It discusses the organizational structure, responsibility assignment matrices, resource histogram, and staffing management plan. The report also includes a case study of a water generating plant and its lean human resource system.

Report on Human Resource Management
Report on Human Resource Management
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1Report on Human Resource Management
Table of Contents
Human resource management......................................................................................................................2
The organizational chart:.........................................................................................................................2
Responsibility assignment matrices.............................................................................................................3
Resource Histogram....................................................................................................................................4
Staffing management plan...........................................................................................................................5
The staffing management plan as per the organization:...........................................................................6
References:..................................................................................................................................................8

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Human resource management
It is a process of recruiting, selecting and inducting of the human work force. This process comes
under one contemporary umbrella called Human Resource Management. There is a separate
department in all organization to look after the recruitment, training, appraisal, motivation and
grievance of the employees (Hornstein, 2015). The Water generating Plant has developed a lean
human resource system. They worked on linear organizational structure They are going to start
up and thus initially the recruitment of staff will be limited. As per the chart given below which
describes their initial needs for employee. For many jobs they will be going for contractual based
recruitment. Like the annual maintenance will be contractual based service taken by the
company.
The organizational chart:

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It can be seen that there are 5 department and they are dependent on each other. Each department
consists of the team and the manger. The manager has the highest authority to make decision.
The ultimate authority lies with the Director. The Director is responsible to answer the
shareholders. The Legal and the finance team are independent of every one and only responsible
to answer to the Director (Liu and Liu, 2018).
Responsibility assignment matrices
It is a charting methodology which describes the task goal and required action plan for each
individual or department. In this way the project efficiency increases and the outcome is
satisfying for the organization (Zhou, Shen, and Zhang, 2015).
The marking matrix are :
Responsible – responsible for completing the task.
Accountable – responsible for making decisions and taking actions on the task(s).
Consulted – responsible to be communicated with regarding decisions and tasks.
Informed – responsible to be updated on decisions and actions during the project.

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Task
R&D
team
Procurement
team
Planning
team
Production
Team
Q&A
team
Marketing
team
Development stage A/R C I I I I
Researching in the existing product A/R C I I I I
developing the business case C I A/R C I I
Review of the prototype I C C I A/R I
product designing C I A R I I
material collection I R A C I I
collective production I C A R I I
testing phase C I I C A/R I
price negotiation C C I R I A
labelling I I I C I A/R
branding in the market I I C I I A/R
review & important A I C I R C
Responsible – Who is completing the task.
Accountable – Who is making decisions and taking actions on the task(s).
Consulted – Who will be communicated with regarding decisions and tasks.
Informed – Who will be updated on decisions and actions during the project.
Raci Matrix
The Chart makes it very clear that whom to approach for each individual task. The
manufacturing company is dependent on the completion of work on each department. Thus every
department shall be waiting to proceeding working until it is cleared from the prior department.
The A and R is the decision makers they are to start and complete the work and give approvals.
Resource Histogram
It is tool that gives visual representation of the time taken by each individual or department to
complete the task. It is a bar chart that represents the amount of time that a specific resource are
scheduled to work a particular project (Abbreviations et al., 2019).
The Resource Histogram chart for water generator factory:

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Staffing management plan
A staffing management plan is a designed chart that helps the organization to identify and
acquire the work force as per need. It is used for recruitment in all level of organization in all
departments. It is comprehensive method by which every aspect of recruitment is analyzed (Qin,
2019).
There are two type of staffing methodology
1 2 3 4 5 6 7 8 9 10 11 12
R&D Dept 0.5 0.5 0 0 0 0 0 0 0 0 0 0
Procurement Dept. 0.6 0.6 0.6 0.6 0.6 0.6 0.6 0.6 0.6 0.6 0.6 0.6
Planning team 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3 0.3
Production Dept. 0.06 0.06 0.06 0.06 0.06 0.06 0.06 0.06 0.06 0.06 0.06 0.06
quality team 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4
Marketing Dept. 1 1 1 1 1 1 1 1 1 1 1 1
HR Dept. 1 1 1 1 1 1 1 1 1 1 1 1
Others 1 1 1 1 1 0 0 0 0 1 1 1
Months
Type of resources

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Direct hire staffing- hire human resources for full time positions. The company will be offering
the quoted price and benefits. The employee shall be accepting the offer and will be working on
the company’s payroll (Kirkby, 2019).
Contract staffing- Positions are usually filled by resources for a short period of time. The work
may be for some hours or some days. They have to sign a contract with the company. The
benefits and salary is quoted by the company. They are not full time employees and are not on
the pay roll of the company. Many cases the contract worker are converted to full time worker
after review the performance or as per the contract laws.
The water generating plant is set to hire employees and also give certain works on contract basis.
The staffing management plan as per the organization:
Identifying the needs- here the need for hiring is very important for departments such as R&D
and planning and production. The process will be by announcing the position to the candidates
by online and advertisement method. The chart is about the number of staff required in different
department for 1st phase of operation.
Type of resources Number of personnel
required
R&D Dept 2
Procurement Dept. 5
Planning team 2
Production Dept. 10
quality team 2
Marketing Dept. 2
HR Dept. 1
Others 1

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The Timeline- The timeline depends on the requirement necessity. The recruitment is a time
based task. The calendar is to be prepared for the recruitment, training as assigning to the project.
The hiring will be completed in 30 days times following the training part to be completing in 15
days and project allocation afterwards.
Hiring and training- The hiring is done based on the discussion with the team head. The
candidates are properly questioned, interviewed and examined before hiring. Being a
manufacturing factory the training is shall be given by the concerned department that shall be
followed up by the HR.
Training for new staff joining the project, the Project Officer provides an orientation to the new
staff. The following topics to be covered:
- what is the Background of the Project.
- Current Status of the project in which he is hired.
- Job Duties and Expectations.
- Introduction to the Staff and Consultants.
- The Overview of the Project Processes, which includes time reporting, attendance, and
KRA meetings.
- Terms of Confidentiality and Conflict of Interest.
The duty of the HR team to introduce staff policies and OSI’s policies on sexual harassment,
non-discrimination.

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Tracking and evaluating- The tracking for the Water generator factory will be a compulsory
part by the project managers. They shall be updating the KPI sheets and KRA completion forms
of each employees in their department at the month end. The process of performance evaluations,
promotions, performance issues and recognition are the responsibility of the HR in this
organization.
References:

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Abbreviations, A., Site, A., Abbreviations, A. and Site, A. (2019). Resource Histogram. [online]
Project Management Knowledge. Available at:
https://project-management-knowledge.com/definitions/r/resource-histogram/ [Accessed 14 May
2019].
Hornstein, H.A., 2015. The integration of project management and organizational change
management is now a necessity. International Journal of Project Management, 33(2), pp.291-
298.
Larson, E.W. and Gray, C.F., 2017. Project management: The managerial process. McGraw-Hill
Education.
Liu, Q. and Liu, L., 2018. Exploring organizational learning in universities’ responses to a
quality assurance reform: experiences from Ontario, Canada. Quality in Higher
Education, 24(1), pp.29-42.
Qin, R., 2019. Automatic recognition of human behavior in sequential data (Doctoral
dissertation, Brunel University London).
Zhou, J., Shen, L., Song, X. and Zhang, X., 2015. Selection and modeling sustainable
urbanization indicators: A responsibility-based method. Ecological indicators, 56, pp.87-95.