Resource Allocation and Register Manual Assessment for BSB61015 Advanced Diploma of Leadership and Management

This assessment is for BSB61015 Advanced Diploma of Leadership and Management. It assesses the student in the learning outcomes of BSBMGT608 and BSBMGT622 units of competency. The assessment includes identifying stakeholders, analysing CBD information, planning fit-out, and developing asset management manual. The student needs to complete four tasks, and the assessment is worth 50% of the total marks. The assessment is due in week 7 and requires a computer with relevant software applications and access to the internet.

T-1.8.1
Details of Assessment
Term and Year Time allowed 7 Weeks
Assessment No 2 Assessment
Weighting
50%
Assessment Type Resource Allocation & Register Manual
Due Date Week 7 Room TBA
Details of Subject
Qualification BSB61015 Advanced Diploma of Leadership and Management
Subject Name Innovation
Details of Unit(s) of competency
Unit Code (s)
and Names
BSBMGT608 Manage innovation and continuous improvement
BSBMGT622 Manage resources
Details of Student
Student Name
College Student ID
Student Declaration: I declare that the
work submitted is my own, and has not
been copied or plagiarised from any
person or source.
Signature: ___________________________
Date: _______/________/_______________
Details of Assessor
Assessor’s Name
Assessment Outcome
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Results
Competent Not Yet
Competent
Marks
/ 50
FEEDBACK TO STUDENT
Progressive feedback to students, identifying gaps in competency and comments on positive
improvements:
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________
Student Declaration: I declare that I have been
assessed in this unit, and I have been advised of
my result. I am also aware of my right to appeal
and the reassessment procedure.
Signature: ____________________________
Date: ____/_____/_____
Assessor Declaration: I declare that I have
conducted a fair, valid, reliable and flexible
assessment with this student, and I have
provided appropriate feedback
Student did not attend the feedback session.
Feedback provided on assessment.
Signature: ____________________________
Date: ____/_____/_____
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Purpose of the Assessment
The purpose of this assessment is to assess the
student in the following learning outcomes:
Competent
(C)
Not Yet Competent
(NYC)
consult with relevant stakeholders and analyse
information to determine the nature and level of
resource required to achieve business objectives
plan for, acquire and allocate the resources,
incorporating strategies to maximise efficiency
and manage risk
develop and implement systems to:
incorporate efficient use of resources into work
practices and
monitor resource use against budgets and
business objectives
prepare reports that clearly indicate the level of
performance achieved and any adjustments
needed to achieve service and product delivery
standards
Assessment/evidence gathering conditions
Each assessment component is recorded as either Competent (C) or Not Yet Competent (NYC). A
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student can only achieve competence when all assessment components listed under “Purpose of the
assessment” section are recorded as competent. Your trainer will give you feedback after the
completion of each assessment. A student who is assessed as NYC (Not Yet Competent) is eligible
for re-assessment.
Resources required for this Assessment
 Computer with relevant software applications and access to internet
 Weekly eLearning notes relevant to the tasks/questions
Instructions for Students
Please read the following instructions carefully
 This assessment has to be completed In class At home
 The assessment is to be completed according to the instructions given by your assessor.
 Feedback on each task will be provided to enable you to determine how your work could be
improved. You will be provided with feedback on your work within two weeks of the
assessment due date. All other feedback will be provided by the end of the term.
 Should you not answer the questions correctly, you will be given feedback on the results and
your gaps in knowledge. You will be given another opportunity to demonstrate your knowledge
and skills to be deemed competent for this unit of competency.
 If you are not sure about any aspects of this assessment, please ask for clarification from your
assessor.
 Please refer to the College re-assessment for more information (Student Handbook).
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ASSESSMENT: RESOURCE ALLOCATION AND REGISTER MANUAL
ORGANISATIONAL CONTEXT AND BUSINESS DESCRIPTION
Service Industry Management Private Limited (SIM) is a newly setup organisation that has
been approved by the Australian Business Registrar. The organisation with its fund has
recently acquired three (3) brand new premises for cafe operations in three different
locations: One in Sydney CBD, One in Brisbane CBD and One in Perth CBD. The core
business of the group is hotel management and they now wish to expand into cafe
management.
Company Strategy
SIM's growth strategy is focused on expanding into cafe operations with the intention of
owning a cafe franchise. SIM supports work health and safety (WHS) in the workplace and is
a strong advocate of environmental sustainability.
ASSESSMENT BRIEF
You have been appointed General Manager of Cafe Operations and have been allocated $350
000 for the fit-out of each of the premises.
As a guideline, you will need the following for each outlet as they are to be identical, with a
floor space of 250 square metres:
 tables and chairs providing seating for forty (40) ‘alfresco style’
 built-in furniture providing seating for twenty ( 20)
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 refrigerated display cabinet with counter and storage
 cabinets
 small freezer
 cool room
 reverse cycle air-conditioning
 commercial three (3) group coffee machine
 coffee roaster (optional)
 coffee grinder
 commercial fruit juicer
 hot water urn
 dishwasher
 cutlery, crockery and other service equipment
 salamander or oven
 toaster
 point of sales (POS)/cash register
ASSESSMENT STRUCTURE AND INSTRUCTIONS
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Assessment tasks weights: Task 1 – 10 marks, Task 2 – 20 marks,
Task 3 – 10 marks, and Task 4 – 10 marks.
Task 1: Based on the acquired locations for cafe premises, you will need to identify the
potential stakeholders for the three premises. You will also need to analyse the CBD
information to determine the types and level of resources required for the organisation.
Task 2: Based on the given information in assessment brief, you are required to plan the fit-
out with the allocated funds and select alternate financing options such as leasing. You will
need to include purchase specifications for the equipment to guide the acquisition process.
Task 3: Based on the given information provided in assessment brief and your previously
completed tasks develop and implement systems to
 Incorporate efficient use of resources
 Monitor resource use against budgets and business goals
Task 4: Prepare an asset management manual with policies and procedures in order to:
 monitor the condition and performance of the physical assets you have recommended
and take appropriate action in the event of a breakdown
 undertake preventative maintenance on an ongoing basis
 acquire new assets as needed
 maintain records to comply with the financial and legal requirements of business
operations
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FORMATTING AND REPORTING INSTRUCTIONS
1. The assessment should follow the structure as stated in instructions
2. The assessment must provide a clear explanation of each of the 4 tasks above in relation
to the enterprise and its industry sector.
3. The report is to be approximately 2,000 words in length however this benchmark is only a
guide and is not mandatory in the overall context of the assessment
4. All sources are referenced consistently and comprehensively using the recommended
referencing system as prescribed in the subject description/outline.
5. Overall presentation is professional including spell and grammar checked judicious use of
headings, font size, layout etc.
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TASK 1: Based on the acquired locations for cafe premises, you will need to identify the
potential stakeholders for the three premises. You will also need to analyse the CBD
information to determine the types and level of resources required for the organisation. (10
marks)
Premise / Location Information on
location / premise
Additional
resources required
for the specified
location
Identified
Stakeholder groups
within the location /
premise
Sydney: Located in
the heart of York
Street, where there
are various famous
restaurants also.
The area is a well-
ventilated 5000
square feet area
located in the
vicinity of a lake
area. The ambience
is lit up by the mild
breeze that blows in
the evening. There
is outdoor as well as
indoor
accommodation
facility.
The café
infrastructure on a
special theme
which is “woods”.
There is supposed
to be a 3D wall
printing to be done
in the café that
would give it a
majestic feel. This
would require
specialised wall
stickers to be
printed and
The Décor
Manager, Floor
Manager, Floor
Staff, The Interior
Decorators and the
Operations
Manager and the
whole Operations
team are identified
as the most
important
stakeholders.
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customised upon
order. The
estimated cost is
AUD $15000. Other
than that floor
printing also have
to be done.
Customised tiles for
that purpose would
cost around AUD $
50000. Wooden
furniture for the
café would cost
around AUD
$100000.
Brisbane: This
premise of the café
would be located in
Tribune Street.
This facility is
comparatively
smaller with a
super-build carpet
area of 3700 square
feet. The
accommodation
strength for
customers is 250.
However, the
company intends to
This facility
requires special
service team to be
hired. Other than
that live musicians
are also needed to
be hired. Special
construction costs
incur the setting up
of the stage. Again,
the live mock tail
The Interior
management team
along with the
facility manager
and the entire
facility team area
the main group of
stakeholders. The
Operations
manager is also an
important
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make this café a
two storied facility
in the future.
Located in the
heart of the city,
live music and live
mock tail counter
are supposed to be
the speciality of this
area.
counter is also
needed to be set up.
The total estimated
cost is AUD
$150000. Signature
paintings that
would provide
glamour to the café
include a cost of
$20000.
stakeholder for this
project.
Perth: the location
of this premise of
the café is Murray
Street
The facility at
Murray street is an
exception with the
area confiscated by
Night life
promoters. Visited
by a highly culture
loving customer
group, the café is
supposed to be built
with the theme of
Australian
Kangaroo. Various
glorious aspects of
the nation including
glimpses of the
The wall painting
cost is supposed to
be AUD $50000.
Other than that
crockeries that
would be used here
are also going to be
printed. The lounge
set for this café
would incur a cost
of AUD $100000.
The operation team
including the
manager along
with the Wall
painting facility
forms the major
stakeholders’ team.
The stakeholders
committee is also
comprising of the
Finance Committee
listed for the
enactment of this
whole project.
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national
achievements
would be flaunted
in the café. There is
also supposed to be
two auto-service
counter where self-
flush facility is to be
available for the
customers. The
entire sitting
strength of the café
is supposed to be
200.
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TASK 2: Based on the given information in assessment brief, you are required to plan the fit-
out with the allocated funds and select alternate financing options such as leasing. You will
need to include purchase specifications for the equipment to guide the acquisition process.
(20 marks)
FIT OUT PLAN (use assessment brief information)
The three premises are examples of small cafeteria. Hence it is essential to credible plan the fit
outs for the premises so that the best customer service can be offered in order to ensure the
highest level of customer satisfaction. It is supposed that the most functional section of the
menu would comprise of sandwiches, subs and coffee. Other than that the café would also
offer various herbal drinks, protein drinks and flavoured tea. The kitchen space and the
inventory is destined to be accommodated in a small area of 400 square feet of area. Moreover
there is supposed to be a live rotating counter on offer. The customers can pick any dish from
that counter ready to be eaten. These facilities are customary for all the three facilities.
The Sydney facility of the Café would offer the highest accommodation of customers with the
number ranging about 500. It is estimated that the lounge section would accommodate about
150 customers. There is live screening of movies and other entertainment shows. Other space
would be occupied by almost 350 chairs and 120 tables. The wall printing is to be supplied by
the interior decorators. The order counter for the café is fully computerised, where customers
would purchase coupons against their orders from a self-billing machine. The estimated cost
of setting up the seating facility is AUD $100000. Again, for screening and entertainment
purpose five speakers of 1500 wattage each is to be purchased. The cost would be AUD
$70000. Other important cost include a projector and setting up of a smoke filter machine. A
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refrigerated display cabinet with counter and storage is also available here. This includes a
charge of AUD $50000.
The Brisbane facility would incur lesser cost. This is lounge based café. The set up would
include 15 sofas with 120 cushions and 50 tea tables. The estimated cost is AUD $90000. The
wall décor requires 5 signature paintings. This requires a total cost of AUD $100000. Besides,
there is a selfie zone also. The set up cost is around AUD $20000. Other than that there is a
mock tail counter to be set up in the Brisbane facility also. The main list of deliverables for
setting up the mock tail counter include glasses, refrigerator and other ingredients. The
infrastructural cost of the mock tail bar includes the cost of the cellar, in built speakers and
also the seats aligned to the mock tail bar. The total estimated cost is AUD $150000. Besides,
this facility also incorporates a live screening and entertainment service. One projector with
screen is to be brought for this service. The cost incurred would be AUD $50000 (including 5
speakers).
The third facility is smaller than the other two. However this facility have an outdoor counter
that serves all food categories that are available inside. This arrangement have been done in
order to accommodate the extra rush of customers that frequently happens in this area. This
facility also include cost of Wall decors. Customised cutlery also incurs cost. The estimated
cost is around AUD $110000. The self-flushing machine that is to be installed outside the cafe
requires an estimated budget of AUD $25000. The auto billing facility and digital menu
ordering so0ftware and its installation incurs an accumulated charge of AUD $100000. This
facility also requires 200 chairs with 50 tables with leather seats and customised décor
including sofa set up for the lounge set up. The cost is AUD $80000.
Other charges like lighting and air condition installation along with floor lighting and music
includes AUD $50000 individually for all three facilities. All three facilities also includes
cabinet display of sellable products like customised merchandise along with group coffee
machines and coffee roaster and coffee grinder. The accumulated cost is AUD $100000 In the
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second and third facility there are commercial juice vendors to be implanted also. This would
incur AUD $5000.
The company would bear finances up to AUD $600000. Any further cost implication
(estimated AUD $200000) would be taken up as loan by the company from
Commonwealth Bank.
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APPROXIMATE FIT OUT COSTS (use assessment brief information)
Facilities (individual installations) Charges in AUD.
Cellar and Cabinet $100000 (each facility)
Coffee Roaster, grinders and vendors $75000 (each)
Chairs and Tables $80000 (each)
Sofa Lounge including tea tables $55000 (each)
Mock tail counter $75000 (each)
Billing Machines $ 50000 (each)
Wall Decor $50000 (each, approx.)
Service staff employment procedure $25000 (each)
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TASK 3: Based on the given information provided in assessment
brief and your previously completed tasks develop and implement systems to
 Incorporate efficient use of resources
 Monitor resource use against budgets and business goals (10 marks)
PLAN FOR EFFICIENT USE OF RESOURCES AND ASSETS
The café management has aimed at maximisation of profit through best utilisation of
resources. The liability of resource management rests mainly on the shoulders of the
operations manager, inventory managers and the service and facility manager of the
company. The Floor manager have to take care that the placing of the furniture are
appropriate. He should also observe that none of the customers do damage to the
accommodations. The inventory manger should be liable to supervise that all the
employees are properly trained to use the culinary facilities. The time period forecast for
the supply from the various resources have to be determined by the managers. Particularly
the resource managers have to form an estimation list of the resources in the culinary
departments. They would have to be make a possible queued up list to mark the resources
required for serving the customer base. Proper utilisation of the resources is directly related
to cost minimisation. Hence it is necessary that the various other resources like the coffee
and juices vending facilities are used properly and most functionally. The management also
needs to confirm that service staff work with proficiency during the peak hours in the café.
The billing section requires special management. The checking out and billing facility
should be supervised by the managers. They should ensure that no order remains unbilled.
The floor manager is liable for the management of the other facilities like maintaining the
cellars that are available for the self-service of the customers. Other than that, they should
also take care that the speakers and projectors are functional and do not undergo any
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damage.
EXPLANATION ON THE COST AND BUDGET OF RESOURCES ACQUIRED
Product Cost Explanation
Cellars and cabinets Accumulated Cost is AUD
$250000.
The Cellars are required
for setting up the live
mock tail counters. The
cabinet are required for
the culinary inventories
and sales of other
consumables.
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Chairs and Tables Accumulated cost is AUD
$350000.
The investment behind
these settlements is
justified because the floor
space should be
represented by
appropriate customer
accommodation.
Brewers, grinders and
vendors
AUD $200000 These are the main
facilities that generates
value in the café. They are
of high utility through the
performing tenure of the
cafes.
Billing Machine AUD $150000 This is necessary for
maintaining the accounts
at the outlets.
Cutlery and Crockery AUD $75000 This is essential for
serving the customers..
Air conditioning AUD $ 275000 These are essential for the
creating the internal
ambience and catering to
the convenience needs of
the customers.
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TASK 4: Prepare an asset management manual with policies and procedures in order to:
 monitor the condition and performance of the physical assets you have recommended
and take appropriate action in the event of a breakdown
 undertake preventative maintenance on an ongoing basis
 acquire new assets as needed
 maintain records to comply with the financial and legal requirements of business
operations (10 marks)
POLICY FOR ASSET MAINTAINANCE
Policies helps in systematizing the business activities. In this case, the following policies
can be beneficial:
 Maintenance Management Framework Policy
 Asset Management Policy
 Maintenance Policy
 Fixed Assets Management and Maintenance Policy
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SCHEDULE FOR ASSET PERFORMANCE
Activities Week 1 Week 2 Week 3 Week 4 Week 5 Week 6
Meetings for
providing
insight into
the issues
Collecting
data on the
opinion of
the audience
Organizing
discussions
and open
forums
Training
sessions on
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the asset
maintenance
and
management
Evaluation
Table: Schedule for asset maintenance
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LEGAL REQUIREMENTS FOR YOUR ORGANISATIONAL ASSETS
Compliance to the legal legislations assist in averting the illegal instances. This is also
applicable in case of maintaining the organizational assets. In this case, the legal
requirements can be as follows:
 Privacy Act (Section 20B Part 4)
 Business and Property Act (Section 30D Part 5)
 Fair Trading Act (Section 10A Part 3)
 Australian Business Standards Act (Section 15C Part 2)
 Codes of Ethical Business (Section 13E Part 1)
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RISK MANAGEMENT STRATEGY FOR RESOURCES AND ASSETS
Asset or Resource name Possible Risks with this
resource
Risk Management Strategy
Cellars and cabinets
Loose connection can
compel the users to suffer
from head injuries
Frequent examination of
the connections for
ensuring the flexibility.
Chairs and Tables
Popping of pointed pins can
lead to severe injuries in
case of the users
Good quality materials need
to be used for manufacturing
the chairs and the tables.
Quality needs to be checked
before handing it to the
personnel.
Brewers, grinders and
vendors
Default machines can prove
to be fatal in terms of burns,
injuries and electric shocks.
After manufacturing the
product, the connection
needs to be checked, so that
the injuries can be avoided.
Experts need to be hired for
his purpose for averting the
instances of short circuits.
Cutlery and Crockery
Improper utilization can lead
to severe injuries. Improper
storage facilities
accumulates dust and iron.
The staffs need to be
traine4d about the proper
utilization and safe storage
of the cutleries and
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crockeries.
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