SAP Implementation Project Plan for Yes Chemist

This report consists of a project plan for implementing SAP in Yes Chemist. The project scope includes enhancing operational performance, technical system up-gradation, and introducing ERP and management system. The budget estimated for the project is $160,280.00. The project schedule includes preliminary planning, detailed plan, initiation activities, execution and development, and closing phase of the project.

VUIS CONSULTING PTY LTD.
PROJECT PLAN [INSERT VERSION NUMBER]
[INSERT PROJECT NAME HERE]
[INSERT DATE HERE]
[INSERT AUTHOR NAME HERE]
[INSERT AUTHOR JOB TITLE HERE]
[INSERT AUTHOR EMAIL HERE]
The following template is for educational purposes only.

CONTENTS
Glossary............................................................................................................................. 2
Introduction......................................................................................................................... 3
Project scope......................................................................................................................3
Business case..................................................................................................................... 3
Project Schedule and Approach (Rollout strategy)..............................................................4
Resources.......................................................................................................................... 7
Budget................................................................................................................................ 9
Risk................................................................................................................................... 12
Communication................................................................................................................. 13
Summary.......................................................................................................................... 14
Bibliography...................................................................................................................... 15
Glossary
Term Definition
SAP An acronym for Systems, Applications and Products, SAP is used for
implementing ERP and data management programs
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Introduction
The case study given is a business organization Known as Yes Chemist. This organization
has many operational issues. So, they have decided to implement a system which can helps
them to solve all the operational issues as well as helps in growth of the business growth.
With SAP implementation in the business, the business can regain all its operational issues
and this project consists of implementation of SAP in Yes Chemist.
This report consist of project plan of SAP that is to be developed for implementing the SAP
for the organization. This report also consists of all the attributes included in the project such
as project schedule, project budget, and project risk as well as communication plan involved
in the system.
Project scope
The scope of the project is developing as well as implementing SAP for the system that is
present in the Yes Chemist. The objective of this project are stated below:
Enhancing the operational performance present in th organization
Technical system up gradation of existing hardware that is used by Yes
Chemist
Upgrade the hardware of Yes Chemist
Introducing ERP (Enterprise Resource Planning) as well as Management
system of the company
Assumptions:
 It can be assumed that the whole project will be available in the budget as well as
the schedule limits.
 It can be assumed that the estimated project will helps to solve the problems
faced by organization.
Exclusions:
 All the business parts are excluded from project.
 The development related to the strategies of the business are developed in system of
Yes Chemist.
Business case
The project report will mainly address many business needs that are available in the
organization. This project needs a speed up for lagging operations that results in manual
handling as well as management of all the processes and hardware software system which
are not upgraded technically.
The benefits and the disadvantages of project are listed below
Benefits Current Status Process for Assessment
Have more efficient data for
the management process
The systems are slow and
are error prone because of
manual handling
Monitoring the working of
system.
Have better strategy of There is no particular Monitoring the resource
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resource management strategy used usage
Dis-Benefits Current Status Process for Assessment
Difficult for employees to
adapt
Employees in the
organization mainly are
adapted to current system.
Conducting training
sessions
Project Schedule and Approach (Rollout strategy)
The project schedule (rollout strategy) for VUIS is shown below.
Task Name Duration Start Finish
SAP Implementation of Yes
Chemist 110 days Mon 1/10/18 Fri 1/03/19
Preliminary Planning and
Discussion of the given Project 12 days Mon 1/10/18 Tue 16/10/18
Conducting a Meeting with all
Main Stakeholders involved in
Organization
3 days Mon 1/10/18 Wed 3/10/18
Surveying as well as Identifying
the Main Operational Issues 1 day Thu 4/10/18 Thu 4/10/18
Considering Different Solutions
as well as Check Feasibility 3 days Fri 5/10/18 Tue 9/10/18
Agreeing on the SAP
Implementation considering it the
Best Solution Possible
2 days Wed 10/10/18 Thu 11/10/18
Consulting with the SAP
Assistance in the Organization
Discussing about the Project
3 days Fri 12/10/18 Tue 16/10/18
Milestone 1: Providing
Authorization to the Project 0 days Tue 16/10/18 Tue 16/10/18
Detailed Plan for the Project 31 days Wed 17/10/18 Wed 28/11/18
Initiating Full Plan for Project 2 days Wed 17/10/18 Thu 18/10/18
Recruiting the SAP
Implementation Team on the Project 3 days Fri 19/10/18 Tue 23/10/18
Meeting with Team Discussing 2 days Wed 24/10/18 Thu 25/10/18
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the Project Requirements
Determining all the Possible Post
Cost Benefit Margin in Project
Implementation
1 day Fri 26/10/18 Fri 26/10/18
Analyzing the Project Feasibility 3 days Mon 29/10/18 Wed 31/10/18
Finalizing the Document of the
Project Proposal 1 day Thu 1/11/18 Thu 1/11/18
Submitting the Document for the
Project Approval 2 days Fri 2/11/18 Mon 5/11/18
Developing Project Charter 3 days Tue 6/11/18 Thu 8/11/18
Determining Project Scope as
well as Limitations 1 day Fri 9/11/18 Fri 9/11/18
Identifying Project Goals 2 days Mon 12/11/18 Tue 13/11/18
Developing the Schedule of
Project 2 days Wed 14/11/18 Thu 15/11/18
Estimating the Budget for Project 2 days Fri 16/11/18 Mon 19/11/18
Developing List of all the
Resources 2 days Tue 20/11/18 Wed 21/11/18
Assessing the Risks as well as
Preparing the Risk Management
Plan
4 days Thu 22/11/18 Tue 27/11/18
Completing Document of Project
Plan 1 day Wed 28/11/18 Wed 28/11/18
Milestone 2: Submitting the
Project Plan as well as Get Approval
of the Project
0 days Wed 28/11/18 Wed 28/11/18
Initiation Activities of the
Project 12 days Thu 29/11/18 Fri 14/12/18
Contracting the Sponsor for the
reason of Funding 3 days Thu 29/11/18 Mon 3/12/18
Allocating all the Project Roles
for Implementation Team of SAP 1 day Tue 4/12/18 Tue 4/12/18
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Hiring a Tester for the purpose of
System Review and System Testing 1 day Wed 5/12/18 Wed 5/12/18
Finalizing the Roles of the
Stakeholders as well as Project
Team Members
2 days Thu 6/12/18 Fri 7/12/18
Procuring the Funds of the
Project 2 days Mon 10/12/18 Tue 11/12/18
Allocating the Funds to Team as
per their Requirements 1 day Wed 12/12/18 Wed 12/12/18
Procuring the Project Resources 2 days Thu 13/12/18 Fri 14/12/18
Milestone 3: Completing the
Resource as well as Budget
Allocation
0 days Fri 14/12/18 Fri 14/12/18
Executing and Developing 50 days Mon 17/12/18 Fri 22/02/19
Initiating the Technical
Development 2 days Mon 17/12/18 Tue 18/12/18
Technical Up gradation of
Hardware 8 days Wed 19/12/18 Fri 28/12/18
Developing a Platform where
SAP is developed 5 days Mon 31/12/18 Fri 4/01/19
Subscribing to the Service of
Cloud Computing 2 days Mon 7/01/19 Tue 8/01/19
Developing as well as Installing
the SAP System in Platform 9 days Wed 9/01/19 Mon 21/01/19
Integrating the SAP with Main
System 8 days Tue 22/01/19 Thu 31/01/19
Connecting to the System with
Cloud 2 days Fri 1/02/19 Mon 4/02/19
Conducting the Reviewing as
well as Testing of System 4 days Tue 5/02/19 Fri 8/02/19
Conducting Training Session for
all the Employees about how to use
the SAP
10 days Mon 11/02/19 Fri 22/02/19
Milestone 4: Handing Over the 0 days Fri 22/02/19 Fri 22/02/19
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Project
Closing Phase of the Project 5 days Mon 25/02/19 Fri 1/03/19
Preparing the Documentation of
Project 2 days Mon 25/02/19 Tue 26/02/19
Reviewing Entire Project 1 day Wed 27/02/19 Wed 27/02/19
Conducting the Appraisal 1 day Thu 28/02/19 Thu 28/02/19
Stakeholder Signoff 1 day Fri 1/03/19 Fri 1/03/19
Milestone 5: Closing the Project
Officially 0 days Fri 1/03/19 Fri 1/03/19
In the table above, the schedule is developed that shows all the activities of Implementing
SAP in VUIS. The activities that are mentioned in the process are mentioned in bold and
those are the project phases. All the activities that follows phases are work packages and
activities in each phase that are marked in italics bold are milestone of project.
The main phase of the project are the
The major project phases are Preliminary Planning and Discussion of the given Project,
Detailed Plan for Project, Initiation Activities of the Project, Execution and Development and
Closing Phase of the Project.
Resources
The resources used in the project are as follows.
Resource Name Type Material
Label Initials Group Max.
Units Std. Rate
Project Manager of
VUISC Work P 100% $125.00/hr
Analyst as well as
Supervisor of
VUISC
Work 100% $100.00/hr
Sponsor the Project Work S 100% $0.00/hr
Finance Officer of
VUISC Work 100% $100.00/hr
SAP Developer Work S 100% $100.00/hr
System Tester Work S 100% $50.00/hr
Resource
Procurement
Work R 100% $50.00/hr
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Manager
VUISC Project
Supervisor Work V 100% $100.00/hr
Content Developer Work C 100% $80.00/hr
Hardware Material H $20,000.00
Software Material S $6,000.00
Other Resources Material O $4,000.00
The table above represents the resource table which includes both human as well as
material that are listed above in the table. The cost of the human resource in the table is
measured in $ per hour and in the table the materials costs are taken as the onetime cost.
The roles as well as responsibilities of human resources are stated below.
Human Resource Roles and Responsibilities
Project Manager of VUISC Manage, monitor, supervise as well as
control all project
Analyst as well as Supervisor of VUISC Survey the IT Requirements and also
analyse the IT requirements, Gives
suggestion to the developments as well as
technical upgrades
Sponsor the Project Provides funds Required for the project
Finance Officer of VUISC Manage the funds available for project
SAP Developer Develop all necessary requirements in
given system
System Tester Review as well as test the system
Resource Procurement Manager Procure all necessary resources building up
the project
VUISC Project Supervisor Supervise the project progress
Content Developer Preparing the documentation of project
Budget
The overall budget estimated for the project is shown in the following table.
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Task Name Resource Names Cost
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SAP Implementation of Yes
Chemist $160,280.00
Preliminary Planning and
Discussion of the given
Project
$36,000.00
Conducting a Meeting with all
Main Stakeholders involved in
Organization
Finance Officer of VUISC,
Resource Procurement
Manager, Project Manager of
VUISC ,VUISC Project
Supervisor
$9,000.00
Surveying as well as
Identifying the Main Operational
Issues
Finance Officer of VUISC,
Resource Procurement
Manager, Project Manager of
VUISC ,VUISC Project
Supervisor
$3,000.00
Considering Different
Solutions as well as Check
Feasibility
Finance Officer of VUISC,
Resource Procurement
Manager, Project Manager of
VUISC ,VUISC Project
Supervisor
$9,000.00
Agreeing on the SAP
Implementation considering it the
Best Solution Possible
Finance Officer of VUISC,
Resource Procurement
Manager, Project Manager of
VUISC ,VUISC Project
Supervisor
$6,000.00
Consulting with the SAP
Assistance in the Organization
Discussing about the Project
Finance Officer of VUISC,
Resource Procurement
Manager, Project Manager of
VUISC ,VUISC Project
Supervisor
$9,000.00
Milestone 1: Providing
Authorization to the Project Project Manager of VUISC $0.00
Detailed Plan for the Project $39,560.00
Initiating Full Plan for Project
Project Manager of
VUISC ,VUISC Project
Supervisor, Analyst as well as
Supervisor of VUISC
$5,200.00
Recruiting the SAP
Implementation Team on the
Project Manager of
VUISC ,VUISC Project
$5,400.00
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Project Supervisor
Meeting with Team
Discussing the Project
Requirements
Project Manager of
VUISC ,VUISC Project
Supervisor
$3,600.00
Determining all the Possible
Post Cost Benefit Margin in
Project Implementation
VUISC Project Supervisor,
Analyst as well as Supervisor
of VUISC, Finance Officer of
VUISC
$2,400.00
Analyzing the Project
Feasibility
VUISC Project Supervisor,
Analyst as well as Supervisor
of VUISC
$4,800.00
Finalizing the Document of
the Project Proposal VUISC Project Supervisor $800.00
Submitting the Document for
the Project Approval Project Manager of VUISC $2,000.00
Developing Project Charter Content Developer, VUISC
Project Supervisor $4,320.00
Determineing Project Scope
as well as Limitations VUISC Project Supervisor $800.00
Identifing Project Goals VUISC Project Supervisor $1,600.00
Developing the Schedule of
Project VUISC Project Supervisor $1,600.00
Estimating the Budget for
Project Finance Officer of VUISC $1,600.00
Developing List of all the
Resources Finance Officer of VUISC $1,600.00
Assessing the Risks as well
as Preparing the Risk
Management Plan
VUISC Project Supervisor $3,200.00
Completing Document of
Project Plan Content Developer $640.00
Milestone 2: Submitting the
Project Plan as well as Get
Approval of the Project
Project Manager of VUISC $0.00
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Initiation Activities of the
Project $12,400.00
Contracting the Sponsor for
the reason of Funding Finance Officer of VUISC $2,400.00
Allocating all the Project
Roles for Implementation Team
of SAP
Project Manager of VUISC $1,000.00
Hiring a Tester for the
purpose of System Review and
System Testing
Project Manager of VUISC $1,000.00
Finalizing the Roles of the
Stakeholders as well as Project
Team Members
VUISC Project Supervisor $1,600.00
Procuring the Funds of the
Project Finance Officer of VUISC $1,600.00
Allocating the Funds to Team
as per their Requirements Sponsor the Project $0.00
Procuring the Project
Resources
Resource Procurement
Manager, Other Resources[1] $4,800.00
Milestone 3: Completing the
Resource as well as Budget
Allocation
Project Manager of VUISC $0.00
Executing and Developing $64,400.00
Initiating the Technical
Development SAP Developer $1,600.00
Technical Up gradation of
Hardware SAP Developer, Hardware[1] $26,400.00
Developing a Platform where
SAP is developed SAP Developer, Software[1] $10,000.00
Subscribing to the Service of
Cloud Computing SAP Developer $1,600.00
Developing as well as
Installing the SAP System in
Platform
SAP Developer $7,200.00
Integrating the SAP with Main SAP Developer $6,400.00
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System
Connecting to the System
with Cloud SAP Developer $1,600.00
Conducting the Reviewing as
well as Testing of System System Tester $1,600.00
Conducting Training Session
for all the Employees about how
to use the SAP
SAP Developer $8,000.00
Milestone 4: Handing Over
the Project
SAP Developer, System
Tester $0.00
Closing Phase of the Project $7,920.00
Preparing the Documentation
of Project Content Developer $1,280.00
Reviewing Entire Project Project Manager of
VUISC ,Sponsor the Project $1,000.00
Conducting the Appraisal Project Manager of VUISC $1,000.00
Stakeholder Signoff
Content Developer, Finance
Officer of VUISC, Resource
Procurement Manager,
VUISC Project Supervisor,
Analyst as well as Supervisor
of VUISC,SAP Developer,
Sponsor the Project, System
Tester
$4,640.00
Milestone 5: Closing the
Project Officially Project Manager of VUISC $0.00
Risk
Risk register is basically a table where project risks are given as well as the project risks are
quantified by chances of occurrence as well as that impact on project. The below table
shows the risk register that can be developed for this case.
Risk Chance of
Occurring
Impact on the
Project
Mitigation Strategy
There can be
technical risk and
risk that are included
Medium chance of
occurring
Very High Helps in procuring
all the latest as well
as upgraded
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for not upgrading hardware from the
vendor.
Risk of Cyber
Security
Very High chances
of occurring
Extreme impact on
project
Using of anti-virus
as well as firewalls
in system
Lacking of proper
configuration system
Medium Chances of
occurring
Medium impact All the system that
are involved in the
project should be
updated as well as
configured as
required.
Budget risk Very High High Impact of Risk
on project
Ensuring
contingency budget
for project.
Lacking of technical
expertise of
employees
Very High Chance of
occurring
High Impact Provide the training
session to all
employees.
Communication
A matrix for communication is mainly used in for highlighting communication requirements of
stakeholders as well as how they can communicate among themselves.
Communication matrix for given project explained below.
Stakeholder Why? When? How?
Project Manager of
VUISC
Project updates,
changes
requirements
Once in a month Report the project in
document or email
Analyst and the
supervisor of the
case study
Look after the IT
related issues
Looks Weekly Reports Face to
face
Sponsor of the
Project
Funding the
requirements
Once before starting
the project
Reports in Email
Finance Officer of
VUISC
Fund allocation As per required Finance in report
document
SAP Developer System
requirements
As per required Reports Face to
face
System Tester System After finishing the Face - face
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configuration development system
Resource
Procurement
Manager
Resource
requirements
At the starting of the
project
Makes requirements
list
VUISC Project
Supervisor
Progress update of
the project
Daily Face - face
Content Developer Documentation
requirements
Weekly Email or face to
face
Summary
The project plan that is included in this report has all the major aspects of project that are
needed to be considered while making the budget plan. The total days assumed to complete
this project is 110 days and will consume a total of $160,280.
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Bibliography
Thomas, L. and Ambrosini, V., 2015. Materializing strategy: the role of comprehensiveness
and management controls in strategy formation in volatile environments. British Journal of
Management, 26, pp.S105-S124.
Uhl, A. and Gollenia, L.A. eds., 2016. Business transformation management methodology.
Routledge.
Umar, M., Khan, N., Agha, M.H. and Abbas, M., 2016. SAP-ERP implementation: Change
management model using qualitative approach. International Journal of Computer Science
and Network Security (IJCSNS), 16(9).
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