Implementation of SAP ERP in Yes Chemist Pty Ltd

VUIS CONSULTING PTY LTD
PROJECT PLAN [INSERT VERSION NUMBER]
[Implementation of SAP ERP in Yes Chemist Pty Ltd]
[5/28/2019]
[INSERT AUTHOR NAME HERE]
[INSERT AUTHOR JOB TITLE HERE]
[INSERT AUTHOR EMAIL HERE]
The following template is for educational purposes only.

CONTENTS
Table of Contents
Glossary............................................................................................................................. 2
Introduction......................................................................................................................... 3
Project scope...................................................................................................................... 3
Project Schedule and Approach (Rollout strategy)..............................................................3
Resources........................................................................................................................... 3
Budget................................................................................................................................ 3
Risk..................................................................................................................................... 3
Communication................................................................................................................... 3
Summary............................................................................................................................ 3
Bibliography........................................................................................................................ 3
Glossary
Term Definition
SAP These days one of the most widely using business intelligence technique
and solution
CRM The CRM system is used to establish accurate relationship between the
clients and service providers
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Introduction
Rollout strategy is referred to as a strategy that should be measured by the project lead and
associate members of any organization during the implementation of any product or
services. It is responsibility of any business organizations to follow the best suited rollout
strategy. In this report the SAP rollout strategy that needs to be followed by Yes Chemist is
elaborated. Victoria University Information System consulting company will develop the
S/4HANA SAP CRM services for the Yes Chemist for improving the current business system
so that they can obtain competitive advantages and global economic profit. The current
weaknesses in the business management approach of Yes chemist are identified in this
report as well as respective rollout strategies that should be used to implement the SAP
S/4HANA by Victoria University are illustrated in this report.
A Statement of Work (SOW), project schedule, resources, budget details, and risk
management plan and communication strategies is also elaborated for the Yes chemist. It is
assumed that if all the approaches are professionally followed by the company associates
then Yes chemist would be able to meet the expectation of both consumers and owners at
the same time. The SAP S/4HANA will successfully replace the HR, inventory, finance and
accounting system of the company. For resolving the project delivery risks S/4HANA
standard consideration is beneficial.
Project scope
The project scope is to develop appropriate rollout strategy to successfully execute SAP
S/4HANA in the Yes chemist Pty Ltd. by taking consultation from VUIS. The total time,
budget and resources assigned to the project are also planned and it is the responsibility of
the lead and project members to accomplish the activities within the assigned timeline and
budget. The total budget predicted for implementation of this project is $150,000 and the
fixed cost of $15,000 to modify the system. The scopes to be followed are mentioned in the
below section:
 To implement SAP S/4HANA system as well as CRM to establish clear relationship
between the service providers and clients
 To identify and resolve the current operational and functional risks Yes Chemist is
facing due to lack of technical support
 Replace the existing inventory, HR and accounting system of Yes Chemist
It is determined that if all the development specifications are successfully followed by the
planning manager and all other members then company would be able to create a
successful relationship between the customer and service providers. SAP S/4HANA will be
used as an all in one system that may merge the application of finance, HR and the
inventory management system. In order to produce instance of system a physical server will
be used and the technical officer of VUIS will take a complete day to install technical
software as before going live the technical software installation should be accomplished.
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Business case
The Yes Chemist has signed a contract to (VUIS), for implementing a SAP S/4HANA to
merge the current business processes together by replacing the finance, accounting, HR
and inventory management system. Throughout the project development period the life cycle
phases are to be followed by the project manager and project team members are
requirement specification, data conversion, integration and testing documentation and
training and acceptance testing and project signoff. In addition to this, a virtual server is also
required to be developed by the project stakeholders to keep the information stored in the
server completely secured from the external attackers.
Expected benefits Status Measurement process
Scalability and activity collaboration Gained Tracking Gantt
Competitive efficiency Gained Tracking Gantt
Integrity of information Gained Resource management and [project tracking
approach
List of dis-benefits Expected outcomes
The system needs very highly trained project
staffs
Yes chemist has to invest more for staff training
Internal team conflict It will cause delay in project implementation
Implementation of this system is costlier than
others
The budget will exceed the primary estimation
SAP rollouts new version in every 6 months It will make the current system an obsolete
system
Implementation of this system will take longer
time phase
The primary budget and time both will exceed the
primary estimation
Project Schedule and Approach (Rollout strategy)
WBS Task Name Duration Start Finish
0 Rollout strategy implementation for Yes Chemist 60 days Mon
10/12/09 Fri 1/1/10
1 Project initiation phase 13 days Mon
10/12/09
Wed
10/28/09
1.1 Identification of current risks facing by Yes
Chemist Pty Ltd 1 day Mon
10/12/09
Mon
10/12/09
1.2 The ongoing business processes in Yes Chemist 1 day Tue Tue
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