This paper highlights the implementation of lean principles in SINTEF Ltd and discusses various leadership styles, preferred leadership style, characteristics of valuable team members, and tools to facilitate lean business operations.
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Running head:SINTEF’S LEAN IMPLEMENTATION INITIATIVE SINTEF’s lean implementation initiative Name of the Student Name of the University Author’s Note:
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1SINTEF’S LEAN IMPLEMENTATION INITIATIVE Executive Summary The foremost determination of the paper is to highlight the enactment of the lean principles in SINTEF Ltd in each of the departments. The different types of leadership styles will be discussed in this paper. The preferred leadership style will also be discussed in this paper. The characteristics to become a valuable new member will also be discussed in this paper. The tools and technique to facilitate the business operations will also be discussed in this paper. Detailed enactment of the tools will also be stated in the paper. The list of assumptions along with the explanation will also be determined from the paper.
2SINTEF’S LEAN IMPLEMENTATION INITIATIVE Table of Contents 1.0 Introduction..........................................................................................................................2 2.0 Compare and distinguish various leadership styles.............................................................2 3.0 Preferred leadership style.....................................................................................................4 4.0 Characteristics to become a valuable team member of “The A Team”...............................5 5.0 Tools and techniques to facilitate lean business operations.................................................6 5.1 List of assumptions..........................................................................................................8 6.0 Conclusion............................................................................................................................9 7.0 References..........................................................................................................................11
3SINTEF’S LEAN IMPLEMENTATION INITIATIVE 1.0 Introduction The foremost objective of the paper s to highlight the enactment of the lean principles inSINTEFLtdwhichisstypeoffunctionalbusinessenterprisehavingnumerous departments such as data warehousing, human capital investment, productions and sales and marketing. This paper will be very much beneficial for the senior management team of SINTEF to set the project goals to the project managers and a team of 3-4 project members to understand the complexities of the implementation of the Lean principles. The ensuing section of the paper will be discussing the various leadership style which can be adopted by “The A team” concerning the employment of the Lean doctrines. 2.0 Compare and distinguish various leadershipclasses There are different categories of leadership panaches which can be used in the “The A Team” regarding the implementation of the Lean principles. Autocratic leaders: All the decision making regarding the implementation of the Lean principles can be done by the autocratic leaders. All the team members who were selected to work with the project managers can state their views and opinions about the implementation process (Jasti & Kodali, 2016). All the team members of the project can collaborate and work together using this leadership style. However, there are few limitations associated with this leadership mostly in terms of huge absenteeism and employer turnover. Democratic leader: The final decision concerning the employment of the lean values in SINTEF can be taken by the democratic leaders. Democratic leaders can play a significant role in most of the decision-making process for this project (D’Andreamatteo et al., 2015). Engagement of the project members of the team can be improved to a huge extent using the democratic leaders (Coetzee, Van der Merwe & Van Dyk, 2016). Job satisfaction and the productivity of the team members can be improved using the democratic leaders. All the quick decisions of this project are done using democratic leaders. Laissez-Faire leaders: Freedom to each of the project members can be given by the Laissez-Faire leaders. Deadlines for each of the milestones of the project can be done in an organized manner using this category of leaders. All the available resources of SINTEF can be utilized in an appropriate manner using this type of leaders (Lamm et al., 2015). Job
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4SINTEF’S LEAN IMPLEMENTATION INITIATIVE satisfaction of the project manager as well as the other project team members can be maintained using this category of leaders. Transformational leaders: All the conflicts concerning the employment of the Lean principles can be managed in an organized method using the transformational leaders. Integrity and emotional intelligence the two key aspects concerning the employment of Lean principles in SINTEF (Dora, Kumar & Gellynck, 2016). All the conflicts of the project can be solved using the transformational leaders. Bureaucratic leadership: All the rules and regulations SINTEF can be protected during the enactment of the lean principles in each of the departments of SINTEF. All the routine activities of the project managers and the project members can be managed in a structured manner using the bureaucratic leaders (Moeuf et al., 2017). Bureaucratic leaders canplayaenormousroleinprovidingflexibilitytotheprojects.Creativityofthe stakeholders of the project can be also be improved using this category of leaders. Servant leadership:All the project members and the project managers can work collaboratively using servant leadership. Integrity of the project can be maintained using the servant leaders (Marodin et al., 2016). Generosity of the project members can be done using this type of leaders. The value creation of the project can also be improved using the servant leaders. Transactions leadership: All the project members of SINTEF can be accomplished in an structured manner by transactions leaders. All the business situations can be handled in an organized manner using transaction leadership (Mrugalska & Wyrwicka, 2017). The performance of the team members can be also enhanced using the transaction leaders. It can be said that the turnover of the project can also be managed using the transactions leaders. Charismatic leadership: The commitment of the project manager and the project members can be significantly enhanced using the charismatic leaders. The communication gaps between the project team member as well as the project manager can be enhanced using charismatic leadership. The ensuing section of the paper will be selecting the preferred leadership styles for “The A Team”
5SINTEF’S LEAN IMPLEMENTATION INITIATIVE 3.0 Preferred leadership style Considering the different types of department of SINTEF Ltd it can be said that the autocratic leadership styles can be very much beneficial for SINTEF. Based on the given scenario, it can be said that the project manager can incorporate the autocratic leadership style to manage each of the 3-4 team members who will be working for him. All the choices made by the project managers can be justified using this autocratic leadership style. All the involvement of the project members are checked and tackled in a systematized modus using the autocratic leaders (Nallusamy & Ahamed, 2017). The autocratic leaders can play a big role in this business enterprise as those leaders can help to brief the gap among the top level management team and the employees of the organization working in each of the departments. The distribution of the responsibilities and tasks concerning the enactment of the Lean principles can be done in an organized manner using the autocratic leaders. It can be said that the autocratic leaders that operations of SINTEF can be significantly improved using the autocratic leaders (Jasti & Kodali, 2015). The responsibilities of the autocratic leaders is very much important to identify all the employees with low moral or confidence. Most of the quick decision making of this business enterprise can also be managed in a professional manner using SINTEF. Figure 1: Autocratic leadership (Source:Netland & Ferdows, 2016)
6SINTEF’S LEAN IMPLEMENTATION INITIATIVE All the operations in the workplace of SINTEF can be also managed using a professional manner using the autocratic leadership style. This category of leadership style will make the implementation of the Leans principles a great success (Roy et al., 2018). All the insecurities of the group members can be dealt with in a professional using this leadership styles. All the errors made by the project members can be done in a professional manner using the autocratic leadership style of the project managers. At the same time it can also be said that the leadership qualities of the autocratic leaders can be very much important to deal with the complexities of each department such as the HR department and the Sales and Marketing department. All the major complex decision of sales and marketing can also be understoodinabettermannerusingtheautocraticleaders(Sanders,Elangeswara& Wulfsberg, 2016). It can be said that the project managers can use their experience and qualification to the project members so that the overall efficiency of the project can be achieved. Thus, based on the above discussion it can be said that the autocratic leadership style is very much compatible with the working procedures of SINTEF. 4.0 Characteristics to become a valuable team member of “The A Team” The most significant criteria to be a valuable member of the A team is that the candidate should be having both the theoretical as well as practical knowledge about the enactment of the Agile technique. The member must be having detailed knowledge about the advantages as well as the disadvantages of the Agile project management methodology which is selected for the enactment of the Lean doctrines (Sharma Dixit & Qadri, 2016). The concept of Lean project management has to be known clearly understood by the team member.Analysingthepotentialof theotherteammemberscanbeotherimportant characteristics of team members. In order to be a treasured team member of this project the candidate should be good communicator (Tortorella & Fettermann, 2018). It can be said that the integrity of the team and the team members must be understood in the first place by valuable team member. One of the other valuable quality which is desired from the team members is autocratic leadership style, as this leadership style can be very much used to identify the risks in the enactment procedure of lean doctrines in SINTEF (Bhutta et al., 2017). SINTEF can be significantly benefitted if the team member of the A Team are good decision makers. Dealing with adverse business conditions, in this case, can be much easier if the project team member are good decision makers (Wagner, Herrmann & Thiede, 2017). The expert in task delegation is also one of the other desired qualities of the team members of
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7SINTEF’S LEAN IMPLEMENTATION INITIATIVE this project (Babalola, Ibem & Ezema, 2018). The new member of this team must be a great problem solver and must have their own proficiency. The other qualities which are required to be a valuable team member of SINTEF is detailed knowledge about the span of management required for the enactment of the Lean principles. The lead development principles in terms of the elimination of the waste, build quality in, creating knowledge, deferring of the commitment, faster delivery of the products and respecting people. 5.0 Tools and techniques to facilitate lean business operations It can be said that there are different types of tools and techniques which are used to increase the efficiency of each of the business operations such as the sales and marketing departments, human capital investment, procurement and data warehousing and production. Project management techniques such as the Agile methodology, Waterfall methodology, Prince methodology, Scrum Framework and Critical chain methodology (Yang et al., 2015). Project management tools such as the Liquid Planner, Zoho projects, Base Camp and Click Up are the other different types of techniques which can be used in to enhance the efficiency and performance of each of the departments of SINTEF. It can be also said that the seven tools of Total Quality Management are very much important to increase the efficiency and performance of each of the departments of SINTEF. Detailed description of each of the tools is included in the following table. ToolsDescription Check sheetReal time data collection can be done using this tool in SINTEF. This tool can be used by each of the department so that the data can be used to make all the probable change asrequired.Theimprovementofthe performance of each employee working in thisorganizationcanbemonitoredand trackedeffectiveusingthisquality management tool. Control chartThechangesrequireovertimecanbe achievedinaorganizedwayusingthis graph. The upper and the lower limits of the efficiencyofthestakeholdersofeach departmentcanbemanagedandallthe changes are made according to using the controlchart.Historicaldataofeach
8SINTEF’S LEAN IMPLEMENTATION INITIATIVE department of SINTEF can be very much importanttoimprovetheinfrastructural facilities of each of the departments. The lower control limit and the upper control limit can be used to make all the probable changes. StratificationAll the classes, categories and layers of each of the departments can be monitored and managedusingthestratification.Allthe dataandtheobjectofeachofthe departmentsinSINTEFcanbetracked using the stratification tool. This tool can be verymuchimportanttodealwiththe strategic analysis of each department. Pareto chartThis quality management tools can be used in each of the departments of SINTEF. The frequency of the problems in each of the departments of SINTEF can be identified and solved in the first place using this tool. Every minute details of each department suchasthetechnologiesusedineach department as well as the human resources used in those departments can be reviewed using this quality management tool. HistogramThis quality management can be very much important to check the progress of each of the stakeholders which are working in each of the departments of SINTEF. The gap in the calculation and prediction are fulfilled using thus quality management tool. Cause and effect diagramThe fishbone diagrams can be very much importanttoidentifytheerrorsand complexities of each departments (AlManei, Salonitis&Xu,2017).Allthefactors which are behind the issues in each of the department of SINTEF. The root causes of the problem can be identified in the first place using this quality management tool. Scatter diagramThe scatter graph can be very much useful to display the value of the variable and the constantsineachofthedepartmentsof SINTEF. Table 1: 7 tools and techniques to facilitate business operations of SINTEF (Source: Made by the author)
9SINTEF’S LEAN IMPLEMENTATION INITIATIVE Enactment of the tools As stated byZahraee, (2016), the successful interpretation of these tools is depended on the documentation of each of the quality assessment tools User acceptance testing can be very much significant for the efficacious enactment of these quality improving tools. All the business unit of SINTEF can be benefitted after the implementation of these tools. The dynamics which are responsible for the prosperous enactment of the quality tools are as followings: Assess actual business requirement: Implementation of the tools must be aligning with the existing business practices of each of the departments. Selection of the tool: The appropriate tool must be selected for analysing the performance of the existing stakeholder of this organization. Implementation:The implementation of the tools should not be having any negative effect on the existing tools which are already used in the working environment of thesedepartments(Zhou,2016).Documentationisanimportantaspectofthe implementation phase of the software. 5.1 List of assumptions The assumptions which can be made regarding the implementation of these tools in SINTEF are discussed in the following table. AssumptionsExplanation Fish Bone diagram.Bureaucratic leadership style was primarily followedinthisorganizationandthe implementation of the autocratic leadership surelywillbehelpinginthe implementations of these quality enhancing tools such as the Fish Bone diagram. Pareto chart and the HistogramTheParetochartandthehistogramis important in identifying the changes needed in the business strategy of SINTEF. Cause and effect diagramThis diagram can be very much important to manageeachofthecomplexitiesfaced during the enactment of lean principles in
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10SINTEF’S LEAN IMPLEMENTATION INITIATIVE SINTEF. Control chartThe progress of the implementation of the lean principles can be tested in an organized using this monitoring tool. Table 7: Explanation of the assumptions (Source: Generated by the author) 6.0 Conclusion The report can be very much important to understand different types of leadership stylessuchastheautocraticleaders,transformationalleaders,bureaucraticleaders, transaction leaders and the charismatic leaders. Qualities and abilities if each of the leaders can be determined from the paper. Based on the discussions of the different types of leadership style the paper successfully highlights the preferred leadership style which will be suitable for SINTEF concerning the successful enactment of the Lean principles using Agile project methodology. It based on the working procedures which are practised in each of the departments of this organisation it can be said that the autocratic leadership style in the most appropriate leadership style in this scenario. IT can be concluded that the gap between the employees and the top level management team of this organization can be significantly reduced using the autocratic leaders. The autocratic leaders can play a huge role in the identifying the employees with low morale in each department in this organization, thus the efficiency and the productivity of each of the department of SINTEF can be significant improved using the autocratic leadership styles. The characteristics to become a valuable member of “The A Team” can be understood from the paper as well. The most desired criteria is to have both the practical as well as theoretical knowledge about the Lean principles. All the risks and challenges allied with the enactment of the lean principles using the Agile project management methodology. The paper was very much helpful to understand the tools and techniques which can be used to expand the efficiency of each of the departments of SINTEF. The effectiveness of each of the project management tools such as the Liquid Planner, Zoho projects, Base Camps and Click up. The seven tools which can be very much useful to facilitative the business operations of SINTEF can be determined from the paper as well. It can be concluded that the control sheet can be used to track the performance of each of the employees working in different departments. Control can be beneficial to identify the changes required in each department whereas the stratification can
11SINTEF’S LEAN IMPLEMENTATION INITIATIVE be successfully used in SINTEF to manage the business analysis in each department. The Pareto chart can be used to manage each of the available resources in an organized manner in departments. The gap in the progress of each department can be successfully identified using the Histogram. The cause and effect diagram can be useful in the identification of the complexities in each department. Scatter diagram can be useful to identify the value each department adds to the organizational value. The assumptions of the implementation of four tools can also be determined from this report. Thus, this report can be very much beneficial for the senior management team of SINTEF concerning the enactment of the Lean principles using the Agile project management methodology using “THE A TEAM”.
12SINTEF’S LEAN IMPLEMENTATION INITIATIVE 7.0 References AlManei,M.,Salonitis,K.,&Xu,Y.(2017).Leanimplementationframeworks:the challenges for SMEs. Babalola, O., Ibem, E. O., & Ezema, I. C. (2018). Implementation of lean practices in the construction industry: A systematic review.Building and Environment. Bhutta, K., Egilmez, G., Chatha, K., & Huq, F. (2017). Survey of Lean management practices in Pakistani industrial sectors. Coetzee, R., Van der Merwe, K., & Van Dyk, L. (2016). Lean implementation strategies: how are the Toyota Way principles addressed?.South African Journal of Industrial Engineering,27(3), 79-91. D’Andreamatteo, A., Ianni, L., Lega, F., & Sargiacomo, M. (2015). Lean in healthcare: A comprehensive review.Health policy,119(9), 1197-1209. Dora,M.,Kumar,M.,&Gellynck,X.(2016).Determinantsandbarrierstolean implementationinfood-processingSMEs–amultiplecaseanalysis.Production Planning & Control,27(1), 1-23. Jasti,N. V. K., & Kodali, R. (2015). Lean production:literaturereviewand trends. International Journal of Production Research,53(3), 867-885. Jasti, N. V. K., & Kodali, R. (2016). An empirical study for implementation of lean principles in Indian manufacturing industry.Benchmarking: An International Journal,23(1), 183-207. Lamm, M. H., Eckel, S., Daniels, R., & Amerine, L. B. (2015). Using lean principles to improve outpatient adult infusion clinic chemotherapy preparation turnaround times. American Journal of Health-System Pharmacy,72(13), 1138-1146. Marodin, G. A., Frank, A. G., Tortorella, G. L., & Saurin, T. A. (2016). Contextual factors and lean production implementation in the Brazilian automotive supply chain.Supply Chain Management: An International Journal,21(4), 417-432.
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13SINTEF’S LEAN IMPLEMENTATION INITIATIVE Moeuf, A., Tamayo, S., Lamouri, S., Pellerin, R., & Lelievre, A. (2016). Strengths and weaknesses of small and medium sized enterprises regarding the implementation of lean manufacturing.IFAC-PapersOnLine,49(12), 71-76. Mrugalska, B., & Wyrwicka, M. K. (2017). Towards lean production in industry 4.0. Procedia Engineering,182, 466-473. Nallusamy, S., & Ahamed, A. (2017). Implementation of lean tools in an automotive industry for productivity enhancement-A case study. InInternational journal of engineering research in Africa(Vol. 29, pp. 175-185). Trans Tech Publications. Netland,T.H.,&Ferdows,K.(2016).TheS‐curveeffectofleanimplementation. Production and Operations Management,25(6), 1106-1120. Roy, A., Colpitts, J., Becker, K., Brewer, J., & van Lutterveld, R. (2018). Improving efficiency in neuroimaging research through application of Lean principles.PloS one, 13(11), e0205232. Sanders, A., Elangeswaran, C., & Wulfsberg, J. P. (2016). Industry 4.0 implieslean manufacturing: Research activities in industry 4.0 function as enablers for lean manufacturing.Journal of Industrial Engineering and Management (JIEM),9(3), 811-833. Sharma, V., Dixit, A. R., & Qadri, M. A. (2016). Modeling lean implementation for manufacturing sector.Journal of Modelling in Management,11(2), 405-426. Tortorella, G. L., & Fettermann, D. (2018). Implementation of Industry 4.0 and lean productioninBrazilianmanufacturingcompanies.InternationalJournalof Production Research,56(8), 2975-2987. Wagner, T., Herrmann, C., & Thiede, S. (2017). Industry 4.0 impacts on lean production systems.Procedia CIRP,63, 125-131. Yang, T., Kuo, Y., Su, C. T., & Hou, C. L. (2015). Lean production system design for fishing net manufacturing using lean principles and simulation optimization.Journal of Manufacturing Systems,34, 66-73.
14SINTEF’S LEAN IMPLEMENTATION INITIATIVE Zahraee, S. M. (2016). A survey on lean manufacturing implementation in a selected manufacturing industry in Iran.International Journal of Lean Six Sigma,7(2), 136- 148. Zhou, B. (2016). Lean principles, practices, and impacts: a study on small and medium-sized enterprises (SMEs).Annals of Operations Research,241(1-2), 457-474.