Project Management Checklist and Evaluation

This assignment outlines a comprehensive project management checklist encompassing various crucial aspects. It emphasizes the importance of risk identification and mitigation, clearly defining project scope and aligning it with business objectives. The checklist also includes criteria for evaluating project success, focusing on achieving positive results, minimizing deviations from estimated values, and ensuring alignment between project and business goals.

Project Charter & Description
Social Media Company

Social Media Company
Measurable Organizational Value (MOV)...................................................................................................3
Areas Impacted with the Project..............................................................................................................3
Identification of Values...........................................................................................................................3
Metric......................................................................................................................................................3
Highlights of the Timeframe...................................................................................................................4
MOV Summary.......................................................................................................................................4
Scope Management Plan.............................................................................................................................4
Definition of the Scope............................................................................................................................4
Items Included in the Scope.................................................................................................................4
Items Excluded from the Scope...........................................................................................................4
Resource List...........................................................................................................................................4
Management of Scope.............................................................................................................................5
Resources Information.............................................................................................................................5
People Resources.................................................................................................................................5
Technology Resources.........................................................................................................................6
Facilities Resources.............................................................................................................................6
Other Resources......................................................................................................................................6
Project Schedule, Milestones, Tasks, and Allocated Resources...................................................................6
Gantt chart...............................................................................................................................................7
Time-Phased Project Budget...................................................................................................................8
Project Risk Analysis and Plan..................................................................................................................11
Set of Assumptions................................................................................................................................11
Risk Identification.................................................................................................................................11
Risk Register.....................................................................................................................................11
Quality Management Plan.........................................................................................................................13
Objective...............................................................................................................................................13
Verification Activities to be Carried out................................................................................................13
Validation Activities to be Carried out..................................................................................................13
Closure and Evaluation..............................................................................................................................14
Annotated Bibliography........................................................................................................................14
Closure Checklist...................................................................................................................................15
Project Evaluation - Outline..................................................................................................................15
References.................................................................................................................................................16
2

Social Media Company
Measurable Organizational Value (MOV)
Areas Impacted with the Project
Area Order of
Impact
Details
Strategy (Business
& Management)
Four Modifications in the managerial decisions and methods,
changes in the operational mechanisms utilized by the human
resources.
Customers & End-
Users
One The automated information system will ensure that the
operations are faster and accurate leading to the enhancement
of the rate of customer satisfaction.
Financial Two The current infrastructural costs will be reduced along with
the elimination of the operational costs.
Organizational Three The brand value of the organization in the market and among
the customer will improve and it will be able to earn better
revenues.
Social Five The automated system will allow more people to access the
website without any hassles leading to the fulfillment of the
aim to analyze the user data and information in a better
manner to come up with analytics results.
Identification of Values
 Better: Customer engagement, data analytics, number of visits, brand image and revenues
earned (Vermander, 2005).
 Cheaper: Infrastructure & Operational Costs
Metric
Stakeholder Expectation Quantitative Target
Project Client: Social Media
Company
Increased site visits Number of visits: +42%
3

Social Media Company
End User: Customers Ease of operation and
increased speed of service
without any compromise on
quality
Quality: +62%
Partners Increased Revenues Revenues: +30%
Project Resources Good Feedback by the client Feedback: +90%
Highlights of the Timeframe
The project activities to achieve the quantitative targets highlighted above must be done in a total
timeframe of 115 days.
MOV Summary
The primary priority in the project will be the customers who will be provided with an automated system
that will lead to the 62% improvement in the quality and will allow an increase in the total number of
visits by another 42%. The revenues will be improved by 30% and project resources will receive a
positive feedback from its client.
Scope Management Plan
Definition of the Scope
Items Included in the Scope
The project team will design and develop an automated information system for its client, a social
media company. The system will be designed to streamline and improve the user experience and
data analytics. The resources will cover the activities as initiation, requirements analysis, system
design and development, implementation, integration, testing, monitoring and closure (Newton,
2015).
Items Excluded from the Scope
The changes that will not be approved by the client will not be implemented in the system. Also,
there will be no marketing activities done during the project by any of the project resources
(Nita, 2018).
Resource List
Resource Name Std. Rate
4

Social Media Company
Project Manager $95.00/hr
Technical Advisor $62.00/hr
System Developer $71.00/hr
Technical Head $75.00/hr
Implementation Engineer $85.00/hr
Business Analyst $89.00/hr
Technical Analyst $58.00/hr
Finance Officer $86.00/hr
UI/UX Design Expert $80.00/hr
System Tester $63.00/hr
Technical Writer $68.00/hr
Trainer $87.00/hr
Management of Scope
The scope of the project will be managed with the aid of the management methodology as
Project Management Body of Knowledge (PMBOK).
Resources Information
People Resources
Resource Name Roles
Project Manager Planning, chartering, communication & risk
management, reviews, and resource management
Technical Advisor Change Management, Information Gathering
System Developer Development, integration, and unit testing
Technical Head Technical feasibility analysis and estimations
Implementation Engineer System implementation and change management
Business Analyst Feasibility study and requirements analysis
Technical Analyst Assistance in implementation, integration, initiation,
and closure tasks
Finance Officer Budget estimation, financial feasibility analysis
UI/UX Design Expert Designing of the system
System Tester Testing activities
5

Social Media Company
Technical Writer System documentation
Trainer User-trainings
Technology Resources
 Database Tool: MySQL
 Development Tool: Microsoft Visual Studio
 Project Management Tools
 Testing Tools: Bugzilla
Facilities Resources
 WAN connectivity
 Meeting rooms
Other Resources
 Business Specifications
 Project funds
Project Schedule, Milestones, Tasks, and Allocated Resources
6

Social Media Company
7

Social Media Company
Gantt chart
8

Social Media Company
Time-Phased Project Budget
The technique for the estimation of the budget has been chosen as time-phased budget with bottom-up
estimation technique.
The project also includes the cost of equipment as $17,500 and cost of tools as $5,200.
Task Name Month 1 Month 2 Month 3 Month 4
Social Media Company – Information System
Project Initiation
Feasibility Analysis - Technical Features and
Aspects
$1,200.0
0
Feasibility Analysis - Operational Features and
Aspects
$1,424.0
0
Feasibility Analysis - Financial Features and
Aspects
$1,376.0
0
Chartering Processes $2,280.0
0
Submission of the Results $0.00
Milestone 1: Project Charter Document $0.00
Requirements Analysis & Project Planning
Information collection and analysis $4,800.0
0
Project requirements analysis $3,560.0
0
Identification of the scope $2,280.0
9

Social Media Company
0
Estimations $8,000.0
0
Management & Planning of communications and
risks
$2,280.0
0
Project Plan Preparation $1,088.0
0
Milestone 2: Project Plan $0.00
Design & Development
Designing activities $5,120.00
Source code creation $22,704.0
0
Unit test cases creation and execution $3,096.0
0
Database connections and syncing $2,272.0
0
Network connectivity $1,856.0
0
Integration processes $4,128.0
0
Milestone 3: System Design & Source Code $0.00
Project Control
Test case creation and execution $5,544.0
0
Management and planning of the changes $4,000.0
0
$4,232.0
0
Review and audits $3,800.0
0
Submission of the Results $2,280.0
0
Milestone 4: Defect Report, Review Report $0.00
Closure Phase
User trainings $4,872.0
10

Social Media Company
0
Documentation activities $1,392.0
0
Sign offs and acceptance $2,280.0
0
Lessons acquired $1,632.0
0
Submission of the closure report $3,040.0
0
Milestone 5: Closure Report
Monthly Total $28,288 $27,824 $20,896 $23,528
Cumulative Total $28,288 $56,112 $77,008 $1,00,53
6
Month 1 Month 2 Month 3 Month 4
0
20000
40000
60000
80000
100000
120000
Series1
Project Risk Analysis and Plan
Set of Assumptions
 The project schedule and budget cannot be altered.
 The team will be provided with the information on quality and ethical standards.
11

Social Media Company
Risk Identification
The risks will be identified in the planning phase as per the PMBOK project management
methodology. These will be listed in the form of a risk register and the corresponding details will
be recorded (Dot, 2012).
The risks management process shall include various steps as risk identification, analysis,
evaluation, treatment, and closure. All of these phases must be covered to ensure that there are
no occurrences of the risks during the timeline of the project.
Risk Register
Risk Brief Project
Phase
Resource
Assigned
Probabilit
y
Impact Risk Management
Strategy
Technical
Error
The hardware and
software tools that
will be used for the
execution of the
project tasks may
turn faulty with
usage or due to any
manufacturing
defect.
Initiation Technical
Head
Medium Medium The risk shall be
managed with the
strategy as the mitigation
of the risk by keeping an
alternate of every tool
and equipment ready for
usage.
Overrun of the
Project
Estimates
The estimations,
such as schedule or
budget may not be
adhered by the
project resources
leading to a situation
of an overrun.
Requireme
nts
Analysis
&
Planning
Project
Manager,
Business
Analyst,
Finance
Officer
Low High The risk shall be
managed with the
strategy as the avoidance
by making sure that
project progress and
adherence to the
estimates is followed.
Security Issues Security issues, such
as attacks on
information security
in the form of
Execution
– Design
&
developme
System
Developer
,
Technical
Medium-
High
High The risk shall be
managed with the
strategy as the mitigation
and avoidance through
12

Social Media Company
malware attacks,
denial of service
attacks, data leakage,
breaching of
information and
likewise may take
place (Anca, 2016).
nt Head the involvement and
usage of security tools,
such as anti-malware
tools, anti-denial tools,
and likewise.
Staff Risks The human
resources may not
put in the complete
effort and dedication
in the project tasks
and activities leading
to the delay in the
project activities
Control &
Monitorin
g
Project
Manager
Low High The risk shall be
managed with the
strategy as the avoidance
of the risk. It shall be
done with the increase in
the frequency of
employee trainings and
discussions with the
management.
Quality &
Ethical Risks
Non-adherence to
the quality and
ethical standards
leading to
deterioration of
customer trust.
Closure Business
Analyst,
Implement
ation
Engineer
Low High The risk shall be
managed with the
strategy as the avoidance
by carrying out audits and
reviews at regular
intervals.
Quality Management Plan
Objective
The automated ticketing system that will be developed for the client must adhere to the quality
standards as per Total Quality Management (TQM) definitions.
Verification Activities to be Carried out
 There shall be feasibility studies carried out during the initial phase of the project to make
sure that the project can be accomplished as per various parameters.
13

Social Media Company
 The actual values and the estimated values must not have any gaps (Pagong, 2010).
 The UI/UX aspects of the system must be verified as per the design norms and principles.
 There shall be regular reviews and audits carried out by the senior managers and leaders.
Validation Activities to be Carried out
 Unit test cases must be executed to validate the source code and its readiness to be
delivered to the test team.
 Functional test cases must be executed by the testing team to make sure that the system
functionality is as per the specifications.
 Performance and security test cases must be executed by the testing team to make sure
that the system performance and security aspects are as per the specifications.
 Regression test cases must be executed by the testing team to make sure that the system
defects are resolved without any impact on the existing functions.
Closure and Evaluation
Annotated Bibliography
Ilo. (2018). Project Evaluation. Ilo.org. Retrieved 15 January 2018, from
http://www.ilo.org/wcmsp5/groups/public/---dgreports/---exrel/documents/
genericdocument/wcms_172679.pdf
The author has laid emphasis on the project evaluation principles and the associated policies that
shall be followed. The project evaluation activities have been defined as the tasks that are carried
out for impact management along with the involvement of input, output and results. The author
has highlighted that the credibility and accountability enhancement plays a significant role in the
evaluation of the projects and it is essential to identify and describe the primary set of duties.
There is a good use of graphical elements; however, the real life examples could have been
included for the enhancement of understanding.
Ruegg, R. (2007). Overview of Evaluation Methods for R&D Programs. Www1.eere.energy.gov.
Retrieved 15 January 2018, from
https://www1.eere.energy.gov/analysis/pdfs/evaluation_methods_r_and_d.pdf
14

Social Media Company
A research paper has been written by Ruegg that covers the details on project evaluation. There
are two major sections in this paper. The first section covers the meaning of the evaluation
activities and the benefits that may be achieved through the same. The second section covers the
measures that must be followed to carry out evaluation activities. Some of these methods that
have been suggested by the author include case studies, peer reviews, benchmarking, network
analysis, surveys, and many others. The quantitative outcomes that are included in the paper
could have been made better through examples.
Scholleova, H. (2010). Criteria for the Evaluation and Selection of Capital Projects. Mruni.eu.
Retrieved 15 January 2018, from
https://www.mruni.eu/upload/iblock/12a/svecova1doc.pdf
The process used by the author to describe project evaluation is decision making methods and
processes. The author has used the project category as investment projects to cover the details.
The various static and dynamic criteria for evaluation and decision making have been covered in
the paper. The results are compared with the work done by the researchers in the past. There has
been a good use of figures and other graphics in the paper.
Closure Checklist
 The credibility and accountability of the project deliverables shall be validated and
verified by the senior management (Ilo, 2018
).
 Net Present Value (NPV) must have a positive value as per the calculations in the cost
and benefit analysis (Scholleova, 2010).
 Peer reviews and other verification activities shall be carried out by the resources in the
team along with the senior management (Ruegg, 2007). The results must not have any
major gaps.
 There shall be no open defects in the list of critical and major defects.
Project Evaluation - Outline
MOV shall be used as the primary parameters to evaluate the success or failure of the project.
There are quantitative targets defined in MOV that must be compared with the results that are
achieved.
15

Social Media Company
 MOV included a quantitative target of 42% in the category of improvement in the total
number of visits. This value shall be compared with the original value achieved.
 An increase in the overall quality of the services and associated operations was estimated
as 62%. This value shall be compared with the original value achieved.
 The revenues were estimated to increase by at least 30%. This value shall be compared
with the original value achieved.
 The project goals and the business goals must be aligned.
The project will be termed as successful if all the above points in the checklist are executed and
there are positive results achieved along with absence of any gaps in the actual and estimated
values as per MOV.
References
Anca, U. (2016). Risk Identification in Project Management. Icesba.eu. Retrieved 15 January
2018, from http://icesba.eu/RePEc/icb/wpaper/ICESBA2015_32Ungureanu_p259-
266.pdf
Dot. (2012). Project risk management handbook: A scalable approach. Retrieved 15 January
2018, from http://www.dot.ca.gov/hq/projmgmt/documents/prmhb/PRM_Handbook.pdf
Ilo. (2018). Project Evaluation. Ilo.org. Retrieved 15 January 2018, from
http://www.ilo.org/wcmsp5/groups/public/---dgreports/---exrel/documents/
genericdocument/wcms_172679.pdf
Newton, P. (2015). Managing Project Scope. Free-management-ebooks.com. Retrieved 15
January 2018, from http://www.free-management-ebooks.com/dldebk-pdf/fme-project-
scope.pdf
Nita. (2018). Project Scope Management Support Guide. Nita.go.ug. Retrieved 15 January 2018,
from https://www.nita.go.ug/sites/default/files/publications/Projects%20Scope
%20management%20Support%20Guide%20%20ver%200.3_0.pdf
Pagong, A. (2010). Quality Management Plan. Unops.org. Retrieved 15 January 2018, from
https://www.unops.org/ApplyBO/File.aspx/Lot%202%20-%20Annex%20IID%20-
16