Role and Responsibility of WHS Representative

Running head: SOCIOLOGY 1
Sociology
Student’s Name
Institutional Affiliation

SOCIOLOGY 2
Role and responsibility of the WHS representative and the necessary action to be
taken
A WHS representative works to direct employees and the workers in the workgroup
to stop any unsafe work (Regan, & Fettell, 2017). Depending on the seriousness of the risk in
a workplace the WHS representative can take responsibility of stopping the work through
consultation to the PCBU. The WHS representative was to make consultations with the
PCBU to stop the work at the depot. Stopping of the work creates time for maintenance
practices to take place before resumption. The step is fundamental in enhancing the health
and safety of the employees at the workplace in the depot.
The people to whom the WHS committee members should discuss the incident
After the accident, the WHS need to have a committee meeting to discuss the incident
statistics at the depot including the possible solution the workplace. The discussion should be
conducted by themselves first and later address the issue to the PCBU. The Administration
assistants and the storekeepers of the depot need to be included in the discussion so that the
incident statistics are fully covered. The possible solutions afterwards have to be developed
and ensure safety of all the workers.
Recording and communicating the outcomes with the employees
The WHS committee will collect the required information concerning the incident at
the depot through recording. Writing down the events in the risk assessments found in the
management system and the motoring reports is essential in collecting the required
information. After conducting the discussions, the WHS committee needs to come with
notice boards, Accident registers and company newsletters to enhance accessible
communication with the employees at the depot. The consultation meetings should also be
conducted with the employees so that they get addressed on the incidents.

SOCIOLOGY 3
Role of the employees in addressing the injury statistics
The employees play an important role in the WHS by ensuring the working
environment is safe and health (Wells, Taheri, Gregory-Smith, & Manika, 2016). At the
depot, they have to report any ill health, hazards and injuries experienced during the incident
to their employer or supervisor. The employees can raise the issue concerning the incident by
use of an informal complaint first. If the informal complaint does not work, then the problems
should be raised formally. Employees can also follow the rules and procedures set by
employers in addressing the incident at the depot.
Barriers that could affect the communication flow at the depot
The barriers include; irregular communications at the depot that may contribute to
accidents. The obstacle can be overcome by regular arrangement of daily meetings to develop
confidence in addressing colleagues. Secondly, body language may not be coordinated with
what is being discussed. Verbal and non-verbal communication should therefore, be aligned
(Jenifer, & Raman, 2015). Being unclear in communication is another communication barrier
which can be avoided through reduction in ambiguities in connection. Dishonest in delivering
in speaking is another barrier and the possible solution is to emphasize on the importance of
being honest. Finally, there is improper listening that can be eliminated through proper
training on listening skills
Procedures to be implemented at the depot to lower the accident rate
I will ensure proper training of the workers at the depot to improve on the listening
skills reducing risks of accidents. Shouting will also be implemented at the workplace to
ensure that individuals get what is being addressed correctly to reduce miscommunication
minimizing incidents of accidents. I will also ensure there is clear communication among the
employees and the employers to avoid instances of incorrect ordering that may cause injuries