Monitoring and Reporting for Successful Solar Installation Project

The ATA Case
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Contents
Introduction................................................................................................................................1
Project Plan................................................................................................................................1
Conclusion.................................................................................................................................4
References..................................................................................................................................4

Introduction
A small Australian not-for-profit and non-government entity has offered a project proposal
that involves installation of over hundred lighting system. This project is to be done in
Quelicai East Timor which is a remote village in Australia. The overall scope of this project
involves raising funds, training the crew, preparation of project plan and selection of
beneficiaries. This report would focus on monitoring of time as well as how exactly yhe CEO
needs to be updated regarding progress of the project. Apart from this, the execution and
project control would go along with the project control and monitor. Apart from this,
monitoring also allows the project to make sure that the most important deliverables such as
the vendor selection, solar lighting equipment and the vendor selection goes according as per
the plan and if at all there’s any variation, it needs to be reported accordingly. This
monitoring would be used for all major components such as the time, cost, the risk, quality,
change management and communication.
Project Plan
It also needs to be ensured that there are no major deviations within the deadline and the
budget of the project and that the Earned value method is primarily used. EVM is quite
famous in project management and it mainly uses work performance, schedule and cost of the
project. Afterwards, it provides the actual status of the projects. It gives the project manager
the ability to figure out the trends and predict the overall status the project is in. Although,
this method is based SPM or the simplified project model, it is however quite useful in terms
of knowing the status of time and cost of any given project (Milosevic, 1987).
Major performance matrices would be defined by using Earned Value Method (EVM) or the
(RV) Resource Flow Variance, then the (CV) Cost Variance, (SV) Schedule Variance, (TV)
Time Variance, (RI) Resource Flow Index, (CI) Cost Index and finally (SI) Schedule Index
(Adler & Smith, 2009). Major matrices being followed here in this solar project are as
follows
 Schedule deviation – This particular metric the status could be marked in the range of
0% to 100% wherein 100% denotes the project as complete and 0% indicates it as
under progress. This particular metric helps in capturing of any kind of deviation
within the project in particular the number of asks being completed at any point of
time, the actual start date, the actual completion date among others. If the overall