Improving Student Enrollment System for Research Office Management

This presentation outlines the requirements of the research office management and staffs for improving the student enrollment system. It also suggests possible solutions and ways of interaction for research managers and administrators with the system.

STUDENT
ENROLLMENT
SYSTEM

REQUIREMENTS OF THE RESEARCH
OFFICE MANAGEMENT
 Decrease in the workloads
of checking the documents
to be submitted by the local
and international students
enrolling for Phd program.
 Lot of documents and
information to be managed.
 Want to have dedicated and
integrated system to be
developed.
 Sitting together of the
research managers under
one roof.
 Restructuring of the
organizational hierarchy.
 Communication to be
improved between the
students and the research
mangers.
 Changes in the supervisor
panel.

REQUIREMENTS OF THE
STAFFS
 Improving in the communication for the
students and the research managers.
 Need different departments for the research
administrators and the research managers
working in this university.
 Gaining feedback from the students as well
from the management office regarding the
management process.
 Improvement in the skills and acquiring new
knowledge of adopting this change
 Ability to gather proper documents from the
students.
 Reviewing of the enrollment process at the
right time and timely submission of forms.

OUTLINING OF THE POSSIBLE
SOLUTIONS
 Additional requirements to
be solved from the students
enrolling this program.
 Development of new
software management
tools.
 Developing data analytics
tools and incorporating it
into the university.
 Development of the robust
student enrollment system.
 Reviewing of the processes
used for the development of
the system.
 Continuous up gradation of
the system.

PROCESS OF THE SYSTEM
Start
Student
Research
Administrator
s
Research managers
Online
Application Login
Database Enrollm
ent End

WAYS OF INTERACTION FOR RESEARCH
MANAGERS WITH SYSTEM
 First of all the research
manager will see that which
supervisor will be under the
supervision of the student first.
 After that they will see that
whether the topic of the
research is validated or not by
the supervisor.
 Setting of an appointment with
the supervisor.
 Entry of application form online
in the research office website
or not.
 Preview of the documents
given by the students and
uploaded into the system with
their details.
 Feedback given to students
after the review on the system
developed.
 At last students enrollment is
completely done

WAYS OF INTERACTION OF
RESEARCH ADMINISTRATORS
 First of all the RAs will be checking the
research ethics of doing the research on
students enrollment system.
 Ensuring that all the data collected are
valid as developed in the system.
 Validation of all the information defined
inside the system.
 Review of the students information inside
the system.
 Mapping of the supervisor with the
students.

EVALUATION OF CHANGE OF JOBS FOR
RESEARCH MANAGERS
 Checking of the timely
submission of the
forms.
 Updation of the
register spreadsheet
 Maintaining all the
documents and records
of the review processes
 Review of the students
feedbacks and mails
sent by them.
 Information given to
the research
management office for
this change to be
brought in.

EVALUATION OF CHANGE OF JOBS
FOR RESEARCH ADMINISTRATORS
 Annual review processes for the
students enrollment program in Phd in
this university.
 Checking of the students database
inside the system.
 Continuous update of the students
enrollment with new and local students
getting enrolled continuously.
 Management of the Phd programme.
 Taking on examinations.

REFERENCES
 Cho, S.W. and Karp, M.M., 2013. Student success courses in
the community college: Early enrollment and educational
outcomes. Community College Review, 41(1), pp.86-103.
 Galliers, R.D. and Leidner, D.E. eds., 2014. Strategic
information management: challenges and strategies in
managing information systems. Routledge.
 Hall, J.A., 2012. Accounting information systems. Cengage
Learning.
 Kerzner, H. and Kerzner, H.R., 2017. Project management:
a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
 Kilburn, A., Kilburn, B. and Cates, T., 2014. Drivers of
student retention: System availability, privacy, value and
loyalty in online higher education. Academy of Educational
Leadership Journal, 18(4), p.1.
 Mourshed, M., Farrell, D. and Barton, D., 2013. Education to
employment: Designing a system that works. McKinsey
Center for Government.

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