Study | Project Management Plan

Running head: PROJECT MANAGEMENT PLAN
Project Management Plan
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1PROJECT MANAGEMENT PLAN
Table of Contents
1. Introduction to the Project...........................................................................................................3
2. Project Scope Statement..............................................................................................................3
2.1 Project Objectives..................................................................................................................3
2.2 Project Deliverable................................................................................................................4
2.3 Milestones..............................................................................................................................4
2.4 Technical Requirements........................................................................................................5
2.5 Limits and Exclusion.............................................................................................................5
2.6 Review with Customer..........................................................................................................5
3. Establish Project Priorities...........................................................................................................5
3.1 Project Priority Matrix...........................................................................................................6
3.2 Justification of the Priority Matrix........................................................................................6
4. Create Work Breakdown Structure..............................................................................................7
4.1 Work Breakdown Diagram....................................................................................................7
4.2 Indented Work Breakdown Structure....................................................................................8
5. Cost Estimation............................................................................................................................9
5.1 Phases by Cost Expenses.....................................................................................................10
5.2 Resource usage cost estimation...........................................................................................11
Bibliography..................................................................................................................................12

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1. Introduction to the Project
The project of 1 day sports tournament for a company involves the deployment of the
effective management of the system integration and development. The project is developed for
containing the project plan formation and its implementation for the development of the effective
one day sports event for the organization. The implication of the project integration activities
should be used for ensuring that the operations of the project are completed in the estimated time
duration. The project of 1 day sports tournament for a company includes the activities like
project initialization, project planning, plan execution, sports event site development, event
invitation and schedule development, sports event day, and project is closed.
2. Project Scope Statement
The project scope statement for the project of 1 day sports tournament for a company
consists of six points namely project objectives, deliverables, milestones, technical requirements,
constraints, and project exclusions. These factors have been explained below,
2.1 Project Objectives
The 1 day sports tournament for a company project has been developed for ensuring that
the one day sports event would be completed in the estimated time duration and budget
estimation.
 To develop an event of one day for organizing sports event for the company
 To complete the project in the estimated time and budget
 To form the operation for the development of the project successfully

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2.2 Project Deliverable
The 1 day sports tournament for a company project deliverables includes the documents
required for the project, project plan, guests list, event site development, and completion of the
project of one day sports tournament. The deliverables have been given in the table below,
WBS Task Name Duration Start Finish
1.3 Submission of documents 1 day Tue 12/19/17 Tue 12/19/17
2.4 Complete Plan is developed 4 days Fri 12/29/17 Wed 1/3/18
3.1.6 Site Review 2 days Tue 1/23/18 Wed 1/24/18
3.2.1 Making list of people as audiences and
guests 1 day Fri 1/26/18 Fri 1/26/18
4 Project is Closed 1 day Mon 2/12/18 Mon 2/12/18
2.3 Milestones
The 1 day sports tournament for company project milestones consists of the following
achievements,
a) Proper Project scheduling that includes the initialization of the project activities
along with specific project operations
b) Completion of the project in estimated time duration is another major criterion for
the project
c) Use of the project resources smartly for ensuring the completion of the individual
project activities

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2.4 Technical Requirements
The 1 day sports tournament for a company project scope description includes the use of
the project management concepts and principles for the development of the effective analysis
methods. The technical requirements of the project are project plan, cost budget, resource usage,
risk management plan, site development, first aid and safety kits, and other equipments.
2.5 Limits and Exclusion
The time, budget, and quality of the project outcomes are the limitations of the project of
1 day sports tournament for a company. On the contrary, the availability of the resources,
understanding of the project management principles, and use of technology are the acceptance of
the project of 1 day sports tournament for a company. The change management plan,
communication plan, transportation requirements, and risk management are not a part
(exclusions) of 1 day sports tournament for a company project.
2.6 Review with Customer
The review with customers can be achieved by the deployment of the specific project
alignment and integration. The customer’s feedbacks and documentation would be helpful in
aligning the specific changes and modification as required. The plan for holding the event of 1
day sports for the company would be helpful for aligning the specific alignment of the
operations. The customer review feedbacks can be taken by the use of the surveys and
questionnaire fill up.
3. Establish Project Priorities

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3.1 Project Priority Matrix
The project of 1 day sports tournament for a company is dependent on the time,
performance, and cost factor that is shown below,
Time Performance Cost
Constrain 
Enhance 
Accept 
3.2 Justification of the Priority Matrix
The justification of the priority matrix fort the project of 1 day sports tournament for a
company is given below,
Time: The time taken for the project would be a primary constrain and it would ensure
that the project would work simultaneously for developing the effective sports event for a day.
The reason behind keeping time as a constraint is because the event is limited to one day and the
duration of the event cannot be increased.
Performance: The performance plays a crucial factor for project of the 1 day sports
tournament for a company as it would involve the limitation of the project for the significant
option. The analysis of the performance can assist in increasing the overall pace of operations
and hence the performance has been kept in enhance in the priority matrix

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Cost: The 1 day sports tournament for a company project has cost as the factor of
acceptance as it is probable that the overall expenses of the project must be managed. The cost
expense have to be accepted by the project managers and there is no exemption from it.
4. Create Work Breakdown Structure
A work breakdown structure depicts the activities of the project in terms of a defined
sequence of activities in multiple phases. The work breakdown structure for the project of 1 day
sports tournament for a company can be shown both in table format and in diagram.
4.1 Work Breakdown Diagram
The work breakdown structure for the project of 1 day sports tournament for a company
is shown below,
0 - 1 day sports tournament
for a company
1 - Project Initialization
1.1 - Development of
Initiation Document
1.2 - Project Charter
Documentation
1.3 - Submission of
documents
1.4 - Signing off the
documents
2 - Project Planning
2.1 - Selection of plan
methodology
2.2 - Developing Plan outline
2.3 - Review of the plan
outline
2.4 - Complete Plan is
developed
2.5 - Plan is approved
3 - Plan Execution
3.1 - Sports Event Site
Development
3.1.1 - Selection of site
3.1.2 - Site Clearance for event
3.1.3 - Structure and facilities
installation
3.1.4 - Seating Arrangement,
restroom facilities, and
other equipments are
installed
3.1.5 - Safety and Health kit
deployment
3.1.6 - Site Review
3.1.7 - Site is approved
3.2 - Event Invitation and
Schedule development
3.2.1 - Making list of people as
audiences and guests
3.2.2 - Participants list is made
3.2.3 - Event guests are sent
E-vites and invitations by
other means
3.2.4 - Participants are given
time for practicing
3.2.5 - RSVPs of guests are
collected
3.3 - Sports Event Day
3.3.1 - Testing of equipments,
sounds, and camera
3.3.2 - All participants and
guests facility
arrangement is checked
3.3.3 - Welcoming the guests
and participants
3.3.4 - First half of sports event
is done
3.3.5 - Lunch Break is taken
place
3.3.6 - Second half of the
sports event is done
3.3.7 - Prizes are distributed
3.3.8 - Thank you to all
4 - Project is Closed

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Figure 1: Work Breakdown Structure for the Project
(Source: Create by the author)
4.2 Indented Work Breakdown Structure
The indented work breakdown structure for the project of 1 day sports tournament for a
company is given below,
WBS Task Name
0 1 day sports tournament for a company
1 Project Initialization
1.1 Development of Initiation Document
1.2 Project Charter Documentation
1.3 Submission of documents
1.4 Signing off the documents
2 Project Planning
2.1 Selection of plan methodology
2.2 Developing Plan outline
2.3 Review of the plan outline
2.4 Complete Plan is developed
2.5 Plan is approved
3 Plan Execution
3.1 Sports Event Site Development
3.1.1 Selection of site
3.1.2 Site Clearance for event
3.1.3 Structure and facilities installation

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3.1.4 Seating Arrangement, restroom facilities, and other equipments are
installed
3.1.5 Safety and Health kit deployment
3.1.6 Site Review
3.1.7 Site is approved
3.2 Event Invitation and Schedule development
3.2.1 Making list of people as audiences and guests
3.2.2 Participants list is made
3.2.3 Event guests are sent E-vites and invitations by other means
3.2.4 Participants are given time for practicing
3.2.5 RSVPs of guests are collected
3.3 Sports Event Day
3.3.1 Testing of equipments, sounds, and camera
3.3.2 All participants and guests facility arrangement is checked
3.3.3 Welcoming the guests and participants
3.3.4 First half of sports event is done
3.3.5 Lunch Break is taken place
3.3.6 Second half of the sports event is done
3.3.7 Prizes are distributed
3.3.8 Thank you to all
4 Project is Closed
Table 1: Indented WBS for the project
(Source: Created by the author)
5. Cost Estimation

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The cost estimation for the project of 1 day sports tournament for a company is shown in
the following two sections.
5.1 Phases by Cost Expenses
WBS Task Name Cost
1 Project Initialization $4,720.00
2 Project Planning $5,600.00
3.1 Sports Event Site Development $28,650.00
3.2 Event Invitation and Schedule development $6,673.75
3.3 Sports Event Day $3,556.25
4 Project is Closed $800.00
Grand Total $50,000.00
Table 2: Cost Estimation in terms of phases for project
(Source: Created by the author)

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Project
Initialization Project
Planning Sports
Event Site
Development
Event
Invitation and
Schedule
development
Sports
Event Day Project is
Closed
$0.00
$5,000.00
$10,000.00
$15,000.00
$20,000.00
$25,000.00
$30,000.00
$35,000.00
$4,720.00 $5,600.00
$28,650.00
$6,673.75
$3,556.25
$800.00
Phase-wise Cost Estimation
Figure 2: Bar chart showing Cost Estimation in terms of phases for project
(Source: Created by the author)
5.2 Resource usage cost estimation
Resource Name Resource type Resource Usage Std. Rate Cost
Documenter Human 56 hrs $70.00/hr $3,920.00
Project Manager Human 64 hrs $100.00/hr $6,400.00
Planner Human 64 hrs $50.00/hr $3,200.00
Event Coordinator Human 120.25 hrs $75.00/hr $9,018.75
Contractor Human 40 hrs $90.00/hr $3,600.00
Workers Human 16 hrs $80.00/hr $1,280.00
Volunteers Human 1.42 hrs $50.00/hr $70.83
Speaker Human 25.33 hrs $50.00/hr $1,266.67
Participants Human 6.75 hrs $0.00/hr $0.00
Audience Human 0.5 hrs $0.00/hr $0.00

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Site Rent Material 1.00 $6,200.00 $6,200.00
Equipments Material 1.00 $3,000.00 $3,000.00
Sound System Material 1.00 $1,500.00 $1,500.00
Cameras and Recordings Material 1.00 $2,000.00 $2,000.00
Seats Material 1.00 $3,000.00 $3,000.00
Prizes Material 1.00 $1,400.00 $1,400.00
Food and beverage Material 1.00 $2,000.00 $2,000.00
Health Kit and Safety Equipments Material 1.00 $1,470.00 $1,470.00
Invitation Cost Material 1.00 $673.75 $673.75
Total Budget $50,000.00
Table 3: Project Budget Estimation in terms of resource usages
(Source: Created by the author)
Bibliography
Fleming, Q. W., & Koppelman, J. M. (2016, December). Earned value project management.
Project Management Institute.
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and
controlling. John Wiley & Sons.
Larson, E. W., & Gray, C. (2013). Project Management: The Managerial Process with MS
Project. McGraw-Hill.
Leach, L. P. (2014). Critical chain project management. Artech House.