Australian Hardware WHS Management System for Hobart, Tasmania Store

This assessment summary is about the Australian Hardware Work Health and Safety (WHS) Management System for Hobart, Tasmania Store. It includes activities such as locating, adopting and communicating WHS policies, identifying duty holders and defining WHS, and evaluating and maintaining a work area WHS management system.

SUMMATIVE ASSESSMENT TOOL
This Assessment summary is to be completed by the VTI Assessor and is to be used as the final
record of this student’s competence
Student Name:
Student ID No:
Unit Code: BSBWHS501
Unit title: Ensure a safe workplace
Assessment Task Outline Result
S - Satisfactory
NS – Not
Satisfactory
Assessment Task 1 o WHS reports (X 2), WHS procedures
(X 1) and WHS portfolio of evidence
(X 1)
o Observable Behaviours Assessor
Checklist
S / NS
Assessment Task 2 o Knowledge Evidence
o Assessor Knowledge Evidence
Checklist
S / NS
Final Assessment
Result for this unit
C = Competent NC = Not Yet
Competent
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Table of Contents
1.0 Assessment Task 1.....................................................................................................................3
1.1 Activity 1: Australian Hardware Work Health and Safety (WHS) Management System for
Hobart, Tasmania Store................................................................................................................3
1.1.1 Locating, adapting, adopting and communicating WHS policies...................................3
1.1.2 Identification of duty holders and defining WHS...........................................................4
1.1.3 Australian Hardware WHS Management System (WHSMS) financial and human
resources...................................................................................................................................4
1.2 Activity 2: Participation arrangements for managing WHS in Australian Hardware Hobart
store..............................................................................................................................................5
1.2.1 Maintaining participation arrangements..........................................................................5
1.2.2 Appropriately resolving issues........................................................................................5
1.2.3 Information about the outcomes of participation and consultation.................................5
1.3 Activity 3: Identifying hazards, and assessing and controlling risks in a work area.............6
1.3.1 Identification, and assessment and control of risks through process..............................6
1.3.2 Hazard identification.......................................................................................................6
1.3.3 Developing and maintain procedures for selecting and implementing risk controls......7
1.3.4 Identifying inadequacies in existing risk controls and providing resources to enable
implementation of new measures.............................................................................................7
1.3.5 Identifying requirements for expert WHS advice, and request this advice as required. .7
1.4 Activity 4: Evaluating and maintaining a work area WHS management system..................8
1.4.1 WHS induction and training program.............................................................................8
1.4.2 Using a system for WHS record......................................................................................8
1.4.3 Measuring and evaluate the WHSMS.............................................................................8
1.4.4 Developing and implement improvements to the WHSMS............................................8
1.4.5 Ensuring compliance with the WHS legislative framework to achieve, as a minimum,
WHS legal requirements..........................................................................................................9
2.0 Knowledge Evidence – Task 2..................................................................................................9
2.1 Question 1: Relevant WHS Act, regulations and codes of practice.......................................9
2.2. Question 2: Relevant WHS organizational policies, procedures, programs and practices. 10
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2.3 Question 3. Hazard identification and risk-management processes....................................11
2.4 Question 4. Hierarchy of risk control and it’s application...................................................11
2.5 Question 5. Specify in-house and WHS legislative reporting requirements........................11
3.0 References................................................................................................................................12
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1.0 Assessment Task 1
1.1 Activity 1: Australian Hardware Work Health and Safety (WHS) Management
System for Hobart, Tasmania Store
The Australian Hardware Work Health and Safety (WHS) Management System for Hobart
Tasmania Store will be in line with the existing policies and procedures present at its Geelong
Store. The WHS policies and procedures at the new store that will be commissioned in the near
future will include;
1.1.1 Locating, adapting, adopting and communicating WHS policies
WHS Management Plan will need to be developed in compliance with the current WHS
legislation. The Plan will include policies and procedures in line with the existing store’s
policies. The Plan will include all relevant codes of practice and regulations to ensure safety for
workers and contractors (Dollard and Bakker, 2010, pg. 579-599). The policies will be
communicated to everyone within the organization by the senior managers. The plan will be
made available to all workers and contractors to ensure that they have a clear understanding of
the same. A copy of such plan needs to be made an available and a periodic review of the plan
need to be undertaken to update it with the latest legislative requirements. The Management's
commitment at the new store towards WHS system and plan ensures implementation of WHS
policies and review of the same. The senior managers will be responsible for the publishing of
policies and monitoring of compliance procedures.
1.1.2 Identification of duty holders and defining WHS
The Management’s commitment to WHS policies will ensure its application for all workplace
personnel within the Australian Hardware new store. Management has to specify duty holders,
roles and responsibilities such that implementation procedure can be appropriately achieved.
Management will be responsible for devising WHS Plans, specifying hazards and risks
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associated with operations and ensure the applicability of resources and processes. The Senior
Managers at the store will be responsible for publishing policies and procedures, ensuring a
mechanism for WHS effective consultation, monitoring WHS performance, in maintaining WHS
knowledge and acting as a role model through work behaviors (Hosseini, Maghrebi,
Rameezdeen and Waller, 2015, pg.1). The Managers and supervisors at the store will make sure
that adherence to WHs procedures takes place. They would need to provide Personal Protective
Equipment (PPE) for the appropriate use of equipment.
1.1.3 Australian Hardware WHS Management System (WHSMS) financial and human
resources
The Australian Hardware WHSMS will need to identify financial and human resources. The
financial resources will need to provide purchasing of necessary safety equipment, include bad
debt policy, cash reserving policy along with revenue and expenditure recognition policy.
Necessary human resources need to be appointed for carrying out the WHS procedures,
undertaking risk review, auditing and monitoring policies.
1.2 Activity 2: Participation arrangements for managing WHS in Australian
Hardware Hobart store
1.2.1 Maintaining participation arrangements
The WHS Plan encompassing WHS policies will be designed in accordance with relevant WHS
legislation. The WHS legislation provides that participation from Australian Hardware workers
and their representatives has to be initiated. The Management will assign duties and
responsibilities for establishing and maintaining effective and compliant participation
arrangements for the management of WHS at the new store (Underhill and Quinlan, 2011, pg.
397-421). The senior managers will handle the responsibilities of designing WHS policies and
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procedures, whereas human resources appointed for undertaking responsibilities such as
monitoring and evaluation of safety in processes. WHS policies applicable for workers and
contractors, hence in order to ascertain and maintain participation arrangements, frequent
question and answer sessions, with evaluative procedures will be accommodated.
1.2.2 Appropriately resolving issues
Workers and contractors will be frequently assembled in order to test their knowledge and
applicability skills of WHS policies and procedures. While participation and consultations in
accordance with relevant WHS legislation, issues raised need to be resolved (Farrow and
Reynolds, 2012, pg. 4-11). Questions raised and query posed need to get answered. Workers and
contractors will be told regarding a copy of WHS policies which will be made available at the
store for the use and reference.
1.2.3 Information about the outcomes of participation and consultation
The outcomes of participation and consultation to the Australian Hardware workers will ensure
that all terms and processes are clearly understood. Providing information in regards to WHS
policies and regulations makes it easy for them to understand the rules and complexities of any
processes if at all existing. Also providing a copy of such manual at the store makes it easy for
them to locate, access and understand any WHS legislative frameworks.
1.3 Activity 3: Identifying hazards, and assessing and controlling risks in a work area
1.3.1 Identification, and assessment and control of risks through a process
The store needs to have an ongoing procedure for identifying hazards, its assessment and
controlling of associated risks. Evaluating the past records of hazards caused and incidents faced
at other stores of Australian Hardware can allow identifying the potential hazards. A procedure
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has to be developed where these hazards need to be assessed according to their impacts caused.
The potential risks have to be segregated in according to their impact and then treatment has to
be analyzed such as those risks which can be mitigated has to be treated accordingly, others
either need to be avoided or mitigated. Risks that can be mitigated can be controlled, other risks
which are hazardous in nature has to be avoided.
1.3.2 Hazard identification
At the Tasmanian store hazards caused by changes in the workplace has to be identified while
having a procedure that deals with existing hazards. While accommodating any change
procedure, each step has to include hazard identification. Hazard identification is an evaluative
procedure that will be included in planning design such that the possible risks and their treatment
can be decided upon. A process of continuous evaluation allows including any new hazards that
might arise. Thus, alongside new hazards, the existing hazards are also controlled through the
evaluative procedure.
1.3.3 Developing and maintain procedures for selecting and implementing risk
controls
In order that the store is able to implement hazard control procedure, a procedure for developing
and maintaining risks controls has to be initiated. Each activity has to be evaluated for
identification of risks facing them, to analyze the potential likelihood of their occurrence and
impact that they are likely to cause (Cliff, 2012, pg. 2012). Charting out each activity for their
risks analysis will allow determining the hierarchy of control which might be implemented upon
them. The hierarchy of control is an internal procedure of risks management, whereas WHS
legislative requirements are in accordance with law. WHS legislative requirement includes an
appropriate and adequate procedure for risk control that needs to be maintained.
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1.3.4 Identifying inadequacies in existing risk controls and providing resources to
enable implementation of new measures
The exiting inadequacies in risk controls have to be identified by a hierarchy of control and WHS
legislative requirements. In case there exists any gaps or inadequacies in risk controls then
resources such as financial and human resources has to be allocated such that new measures can
be implemented (Macdonald, Driscoll, Stuckey and Oakman, 2012, pg.172-179). Personnel
appointed for evaluating risks controls, upon finding anomalies will evaluate and accommodate a
new measure of risk control that is matched and suited to the process.
1.3.5 Identifying requirements for expert WHS advice, and request this advice as
required
The existing WHS policies, procedures, and processes present need to be monitored by a WHS
expert. In case some policies, procedures or processes need to be reviewed, a WHS expert will
be sought to get advice. Such devices will be sought as and when required to and then such
advice will be implemented.
1.4 Activity 4: Evaluating and maintaining a work area WHS management system
1.4.1 WHS induction and training program
A WHS induction and training program for all workers in the work area and for contractors
needs to be reinstated. Such a training program will be a part of the organization's training
program and will for a part of the job schedule of employees. It will include providing a visual
assisted presentation, handing out notes, followed by a question and answer session to check
knowledge of workers.
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1.4.2 Using a system for WHS record
A decision for a system for WHS record keeping will include identifying patterns in the
occupational injury and diseases in the organization. By including of patterns of injury and
diseases, it will be possible to easily devise risk control mechanisms and overcoming them.
1.4.3 Measuring and evaluate the WHSMS
The organization has an existing quality systems framework which needs to be complied with.
The existing WHSMS need to be measured and evaluated in accordance with the organization's
quality systems (Nossar, Johnstone, Macklin and Rawling, 2015, pg.585-603). This will ensure
that the work procedure progresses in accordance with the organization's quality standards.
1.4.4 Developing and implement improvements to the WHSMS
The organizational WHS objectives need to be complied with. The WHSMS will need to be
developed and implement improvisation such that there are no gaps remaining in existing
organizational WHS objectives.
1.4.5 Ensuring compliance with the WHS legislative framework to achieve, as a
minimum, WHS legal requirements
The WHS legislative framework will need to be complied with. Such compliance will allow
adopting minimum WHS legal requirements. The WHS Plan including WHS policies and
procedures will be developed taking into consideration the WHS legislative framework.
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2.0 Knowledge Evidence – Task 2
2.1 Question 1: Relevant WHS Act, regulations and codes of practice
The relevant WHS Act, regulations and codes of practice will need to be identified and detailed.
The relevant legislation includes;
a. Occupational Health and Safety Regulations 2007 (Victoria): It is one of the primary
workplace health and safety law in Victoria, and it includes key principles, rights, and
duties regarding OHS. The Act aims at protecting health, safety, and welfare of
employees. The OHS aims to reduce risks from work activities and it has many functions.
b. Accident Compensation (Occupational Health and Safety) Act 1996: The OHS Act
includes an option for accident compensation. In case an accident takes place then the
workers need to receive compensation till the time they are unable to join back services.
Accidental compensation will need to provide monthly payments in case of partial
disability and in case of full disability, the accidental compensation needs to include lump
sum payment.
c. Workplace injury Rehabilitation and Compensation Act 2013: The aim of this Act is to
provide rehabilitation and compensation for workers, who have been injured. This act
creates a provision to rehabilitee and also creating a contingency fund that allows dealing
with employees facing an injury.
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d. AS/NZS 4804:2001 Occupational health and safety management systems: General
guidelines on principles, systems and supporting techniques. The occupational health and
safety management systems include guidelines that need to be followed by workers.
2.2. Question 2: Relevant WHS organizational policies, procedures, programs and
practices
WHS organizational policies, procedures, programs, and practices need to include risk
management policy, work management policies, human resource policies, financial policies in
compliance with legislative and regulatory requirements (Boschman, van der Molen, Sluiter and
Frings-Dresen, 2013, pg. 218). Procedures will include during an injury, follow-up during injury,
finding suitable duties and including rehabilitation provider, disputes and consultation. Practices
will include store rules, store security, store amenities, managing work environment with
personal protective equipment. Practices would include appropriate review, evaluation and
monitoring activity for the purpose of performing the audit.
2.3 Question 3. Hazard identification and risk management processes
The hazard identification includes evaluating each activity by analyzing the impact that they
create. In case an activity creates a greater impact and has more likelihood of occurrence then it
is considered to be hazardous in nature. Such hazards need to be dealt with in an appropriate
manner through a risk-management process, through mitigating, avoiding or transferring the
risks. In case an activity has a medium likelihood of occurrence and can cause a significant
impact, then there might be required a risk management procedure. In case of an event with less
likeliness of occurrence and lesser impact then such incidence is not considered to be hazardous
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in nature. An appropriate risk management procedure needs to be developed for events that are
considered to have a hazardous impact.
2.4 Question 4. Hierarchy of risk control and its application
The hierarchy of risk control is determined by treating activities of greater risks first and then
gradually coming down to activities that have a lesser impact. Risk control within a workplace
needs to be accommodated for activities that have a higher incidence of impact with a greater
likelihood of occurrence. In the case of activities with a lesser likelihood of occurrence and with
lesser impact, lesser risk control needs to be applied for them.
2.5 Question 5. Specify in-house and WHS legislative reporting requirements
In case of in-house and WHS legislative reporting requirements, there has to be present a
formative system for evaluation. A formal evaluative procedure with recording technology
enables that WHS legislative reporting requirements are adequately met.
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3.0 References
Boschman, J.S., van der Molen, H.F., Sluiter, J.K. and Frings-Dresen, M.H., 2013. Improving
occupational health care for construction workers: a process evaluation. BMC Public
Health, 13(1), p.218. Accessed from
https://bmcpublichealth.biomedcentral.com/articles/10.1186/1471-2458-13-218
Cliff, D., 2012. The management of occupational health and safety in the Australian mining
industry. Crawley, Western Australia: International Mining for Development Centre. Accessed
on January, 22, p.2012. Accessed from
https://im4dc.org/wp-content/uploads/2012/01/UWA_1698_Paper-03.pdf
Dollard, M.F. and Bakker, A.B., 2010. Psychosocial safety climate as a precursor to conducive
work environments, psychological health problems, and employee engagement. Journal of
Occupational and Organizational Psychology, 83(3), pp.579-599. Accessed from
https://onlinelibrary.wiley.com/doi/abs/10.1348/096317909X470690
Farrow, A. and Reynolds, F., 2012. Health and safety of the older worker. Occupational
Medicine, 62(1), pp.4-11. Accessed from
https://academic.oup.com/occmed/article-abstract/62/1/4/1484821
Hosseini, M.R., Maghrebi, M., Rameezdeen, R. and Waller, S.T., 2015, January. Statistically
Reviewing Construction Accidents within South Australia during 2002-2013. In ISARC.
Proceedings of the International Symposium on Automation and Robotics in Construction (Vol.
32, p. 1). Vilnius Gediminas Technical University, Department of Construction Economics &
Property. Accessed from https://www.researchgate.net/profile/Mojtaba_Maghrebi/publication/
275644510_Statistically_Reviewing_Construction_Accidents_Within_South_Australia_During_
2002-2013/links/5541d1f20cf23222273172fe/Statistically-Reviewing-Construction-Accidents-
Within-South-Australia-During-2002-2013.pdf
Macdonald, W., Driscoll, T., Stuckey, R. and Oakman, J., 2012. Occupational health and safety
in Australia. Industrial health, 50(3), pp.172-179. Accessed from
https://www.jstage.jst.go.jp/article/indhealth/50/3/50_MS1374/_article/-char/ja/
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Nossar, I., Johnstone, R., Macklin, A. and Rawling, M., 2015. Protective legal regulation for
home-based workers in Australian textile, clothing and footwear supply chains. Journal of
Industrial Relations, 57(4), pp.585-603. Accessed from
http://journals.sagepub.com/doi/abs/10.1177/0022185615582236
Underhill, E. and Quinlan, M., 2011. How precarious employment affects health and safety at
work: the case of temporary agency workers. Relations Industrielles/Industrial Relations, 66(3),
pp.397-421. Accessed from https://www.erudit.org/en/journals/ri/2011-v66-n3-
ri5004266/1006345ar/abstract/
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