System analysis and design - Assignment Sample

Running Head: SYSTEM ANALYSIS 1
Analysis of My Health Record Project
NAME
COURSE
UNIVERSITY/AFFILIATION

SYSTEM ANALYSIS 2
Background to My Health Record project
The functioning of the human parts of the body is very critical. Health is simply concerned
about the normal functioning of different parts of the human body such as the heart, kidney and
the lungs. It is a state of being free from any form of destructions such as diseases, for example,
tuberculosis, cancer and Sexually Transmitted Infections (STIs) like syphilis and gonorrhea.
Apart from the normal functioning of the body, health can also involve mental and psychological
factors such as emotions. These human emotions such as anger and sadness can result in stress,
and afterwards, can lead to the development of depression which can jeopardize the lives of
human beings (Betterhealth.vic.gov.au, 2018).
It’s the responsibility and duties of any government to take care of its citizens. The
health of the citizens is very essential because of the sacred nature of the human life. The
following are some of the ways on which the state or the government can protect its citizens
from any form of diseases or ailments; providing free medical care to its citizens, reducing the
costs of the medicine at the hospitals and medical centers, guiding and counselling the public on
the ways on which some of the deadly diseases such as cancer and Ebola can be controlled and
managed, providing better salaries to the health care professionals, for example, the surgeons,
doctors and nurses and establishing several health centers for accommodating many patients. For
instance, the government of Australia has integrated my health record system in its medical
centers that costed over 350 million dollars (Digitalhealth.gov.au, 2018).
According to the Digital Health Australia, distribution of the information and data was
one of the core challenges that was encountered with the government, while implementing the
technology in the medical operations. When patients are transferred from one medical center to
the other, the details of the patient are very essential because the physician need to understand

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the history of the patient before examination. The health care professionals like the doctors and
nurses can treat their patients following the wrong procedure. This problem can be solved with
the introduction to my health record system. Patients can detect some of the mistakes that are
done by medical specialists because of being aware of the right procedure that should be
followed. However, patients cannot be aware of all the terminologies and techniques that can be
used by the health professionals while treating them, therefore, this can misguide not only the
patients, but also the health care specialists like the surgeons.
Inadequate data and information can prevent health care professionals from making
correct deductions and conclusions about the conditions of their patients, and afterwards can lead
to the extravagance of the resources of the medical centers such as medicine. Incorrect diagnosis
can not only result in extravagance of resources, but also it can lead to the loss of hope of the
patients towards the medical specialists like the nurses (The Conversation, 2018).
The Capability of my Health Record System
The core aim of developing my health record system was to store the information and
details regarding to the conditions of the patients. Also, this system can keep the track of the
patient’s conditions, alongside the entire processes in which the condition has developed from its
original stage to its current stage. Hence, this system has enhanced the availability of the
information about the patient (Digitalhealth.gov.au, 2018). The following are some of the
capabilities of my health record system.
 Easy retrieval of the patient’s data and information.
 Easy accessibility to the medical data by physicians and the surgeons.
 Keeping the track of the patient’s data.

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 Securing the data of the patient.
Benefits of my Health Record System
The rate of integrating my health record system in medical operations has increased
rapidly especially in Australia (Digitalhealth.gov.au, 2018). This system has resulted in many
benefits in the field of medicine. Some of the benefits include the following:
 Monitoring the developments in the patient’s conditions.
 Availability of the information regarding to the background of the patient’s conditions.
 Enhanced sharing of the diagnosis between different health centers.
Vendor Solution
There are three vendor solutions that can be used in this system namely: Procurify which is
a cloud-based solution, 3PL warehouse manager which is also a cloud-based solution and QStrat
solution that can be used for distribution of the products. The features of each vendor solution
have been discussed below.
Features of the Procurify
 Ability to manage the data of the company or an organization.
 Ability of developing new strategies that can be used in the company.
 Security of the data is enhanced.
 Keeping track of the company’s finance.
 Products can be purchased online using devices such as mobile phones.
 All the events such as sales are automated (Mulay, 2017).
Features of 3PL warehouse manager

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 Cloud- oriented solution.
 It’s very reliable.
 Less costly.
 Ability to meet the needs of the consumers.
 Ability to incorporate Enterprise Resource Planning (ERP).
 Ability of minimizing errors in the functionality of the system.
 Automatic in nature (NJOKU & OU, 2015)
Features of QStrat solution
 Ability of integrating business solutions like Customer Relationship Management
(CRM).
 Ability of meeting customers’ demands.
 Enhance smooth selling of the products and goods.
 High degree of accuracy.
 Automation in nature.
 Ability to forecast the profits that can be generated from the products (Davarzani &
Norrman, 2015).
Applicability of the Vendor Solutions to my Health Record System
Simply, the core function of my health record system is to store the details of the patients.
Procurify vendor solution can be used for adopting cloud storage mechanism where the data of
the patients can be stored online. This vendor solution will monitor closely the details of the
patients. Also, 3PL warehouse manager can be applied in the system. It will enhance meeting of
the demands of the system users such as physicians and surgeons. On the other hand, QStrat

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vendor solution can enhance the interaction between the doctors and their patients because of
incorporating business solutions such as Customer Relationship Management (CRM).
Cloud Based Solutions
According to the cloud-based solutions, data and information can be stored online. Apart
from storing data and information, files such as videos and songs can also be stored online.
Cloud storage is one of the major emerging trends in the field of technology (Bagheri & Shaltooki,
2015). Over the recent years, the rate of adopting cloud storage by many companies and
organizations has increased rapidly because its less cheap as compared to the other techniques
and methods of storing data such as flash disks and external hard disks. There are many benefits
that are associated with cloud storage technology. The following are some of the benefits and
advantages of using cloud storage:
 Less costs are incurred while installing and implementing of cloud storage technology
because it does not require any special tools and equipment. Also, it does not require
power so store information and files. Hence, many hospitals and health centers can afford
the costs of installing the technology without any financial problems.
 Enhance recovery of information and data. Data that has been stored in the physical
devices like the internal storage of the computer, flash disks and external hard disks can
be lost or corrupted, therefore, leading to the loss of important data and information of
the company or the organization. Cloud storage can store the copy of the available
documents in the company, hence the information can be retrieved in case the available
data has developed some problems or has been corrupted. Hence, data and information of
the patients can be retrieved easily by health care specialists such as the physicians and
surgeons.

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 Accessibility. Data that has been stored in the clouds can be retrieved anytime when the
need arises. The documents and files are always available if there is an internet
connection. Also, information can be retrieved from any area and country. Therefore, the
data of the patient can be accessed easily from any health care center or hospital that the
patient has been admitted.
 The ease of use. Using cloud storage does not require any technical knowhow since it’s
very easy and simple to store data online. The entire process only involves moving some
files and documents from the local storage to the relevant cloud storage application that
that has been already installed in the Personal Computers (PCs) and desktops. Therefore,
the data of the patients can be retrieved with a lot of comfort and ease by health care
professionals such as physicians and the surgeons.
 The bandwidth. Cloud storage has enhanced the use of Uniform Resource Locators
(URL). Simply, URLs are used widely today as a link for accessing certain documents
and files from the internet. The introduction to cloud storage technology has made it
possible for sharing such links via social media platforms like Facebook, twitter and
Instagram. Also, these links can be shared through the email. This technology has
replaced the entire process of sending documents directly through the email. Therefore,
the documents that contain information about the conditions of the patient can be shared
through the internet links between different hospitals and medical centers (Bagheri &
Shaltooki, 2015).
Weaknesses of Cloud Storage

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However, there are certain limitations that have been encountered by several companies and
organizations while using cloud storage technology. Some of the weaknesses include the
following:
 Accessibility of the files and documents that have been stored online. The data and
information that has been stored using cloud storage mechanism can only be accessed via
the internet, hence this has inconvenienced certain companies and organizations that are
in remote areas that cannot access the internet. Therefore, health care centers and
hospitals that are in remote areas cannot access the documents that have been saved
online, hence delaying diagnosis of the patients’ conditions by physicians.
 Operating of the cloud storage systems. Although cloud storage system does not require
skilled personnel, but the entire process of operating the system needs a lot of care, hence
its very sensitive. The operator of the technology can cut the files completely from the
desktop to the cloud storage that can lead to the loss of the original copies of the data.
The operator of the system needs to copy the files rather than moving them from the
desktop to the cloud storage. Thus, the original data and information of the patient can be
corrupted, hence delaying the entire process of treating the patient (Bagheri & Shaltooki,
2015).
System Development Life Cycle
System Development Life Cycle (SDLC) is associated with the series of processes that are
involved when designing and developing a system to meet the needs of demands of its users. The
proposed project can be approached using the following two categories of SDLC: Adaptive and
Predictive SDLC. Adaptive SDLC is concerned with the flexibility of the proposed system to
incorporate new variables that may be added to the system because of the change in the size of

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the market alongside other factors. There are three stages that are involved while adopting
adaptive SDLC; speculate, collaborate and learn. On the other hand, predictive SDLC is
associated with accommodating of the issues that may result in the future, while using the
proposed system (Öztürk, 2016). Hence, some of the threats and problems are determined in
advance. There are many pros and cons that are associated with these two approaches of SDLC.
Advantages of Adaptive SDLC
 Incorporation of the added variables to the system when the need arises, therefore,
satisfying the needs of the system users.
 Less time is taken to develop the proposed system since some changes can be added later.
Disadvantages of Adaptive SDLC
 This approach requires to be integrated differently with each application.
 Adaptive SDLC is susceptible to many problems and malfunctions because of its
complicated nature.
 High costs are incurred while using adaptive SDLC approach (Öztürk, 2016).
Advantages of Predictive SDLC
 The goals of the proposed system are stated explicitly.
 The specifications of the proposed system are consistent ranging from the higher to the
lower priority specifications.
 Progress of developing the proposed system can be determined.
 The chances of the proposed system to result in errors are very low.
Disadvantages of Predictive SDLC
 The entire process of developing the proposed system takes a lot of time because the
prerequisites of the system are determined and described explicitly in advance.

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 The developed system cannot accommodate any variable that is added to it (Sakul-Ung &
Chutimaskul, 2017).
The Best Approach for the Project
Having discussed the benefits and limitations that are associated with both the two
approaches of SDLC, the project should use the adaptive approach. This is because less time can
be used in designing and developing the system. Also, the flexibility nature of the adaptive
SDLC is very essential, therefore, enabling the system to accommodate the necessary changes
that are added to it leading to the satisfaction of the needs of the system users (Öztürk, 2016).
Generally, the field of medicine is not static because of the new diseases that are invented from
time to time. Also, there are different developments of the similar conditions of the patients.
Therefore, using adaptive SDLC will enable health care professionals like the surgeons to update
the information and data of their patients alongside the new diseases that can emerge.
Conclusion
To conclude, my heath record system is a very important tool in the field of medicine at
large as evidenced throughout the paper. Health is simply concerned about the normal
functioning of different parts of the human body such as the heart, kidney and the lungs. It is a
state of being free from any form of destructions such as diseases, for example, tuberculosis,
cancer and Sexually Transmitted Infections (STIs) like syphilis and gonorrhea. Apart from the
normal functioning of the body, health can also involve mental and psychological factors such as
emotions. The process of diagnosis is very sensitive and critical since it’s the initial stage of
determining the cause of the patient’s problems. For instance, incorrect diagnosis by the

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physician can affect the entire process of treating the patient, and afterwards can result in many
complications. Diagnosis involves following the background of the initial stage of the condition
alongside the forms in which the condition has been changing to the current form of the
condition. However, implementation of my health record system to the medical centers requires
several vendor solutions such as procurify which is a cloud-based solution, 3PL warehouse
manager which is also a cloud-based solution and QStrat solution that can be used for
distribution of the medical resources. Besides, the project should use the adaptive approach. This
is because less time can be used in designing and developing the system. Also, the flexibility
nature of the adaptive SDLC is very essential, therefore, enabling the system to accommodate
necessary changes that are added to it leading to satisfaction of the needs and demands of the
users.

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References
Bagheri, H., & Shaltooki, A. A. (2015). Big Data: challenges, opportunities and Cloud based
solutions. International Journal of Electrical and Computer Engineering, 5(2), 340.
Davarzani, H., & Norrman, A. (2015). Toward a relevant agenda for warehousing research:
literature review and practitioners’ input. Logistics Research, 8(1), 1.
Digitalhealth.gov.au. (2018). My Health Record system and Healthcare Identifiers (HI) -
Australian Digital Health Agency. [online] Available at: https://www.digitalhealth.gov.au/get-
started-with-digital-health/what-is-digital-health/features-of-the-my-health-record-system/my-
health-record-system-healthcare-identifiers [Accessed 21 Mar. 2018].
Mulay, A. (2017). DATA ANALYTICS USING IOT IN PROCUREMENT. International
Education and Research Journal, 3(10).
NJOKU, D., & OU, K. A. (2015). EFFECTIVE SUPPLY CHAIN MANAGEMENT: A
STRATEGIC TOOL FOR PROFITABILITY ENHANCEMENT IN THE COMPETITIVE
MARKETING ENVIRONMENT. European Journal of Business and Social Sciences, 3(12), 90-
112.
Öztürk, V. (2016). Flexible and Adaptive Life Cycle Framework for Software
Development. JSW, 11(9), 943-951.
Sakul-Ung, P., & Chutimaskul, W. (2017, February). A predictive model for successful software
development projects with information technology strategic alignment. In Proceedings of the 6th
International Conference on Software and Computer Applications (pp. 39-45). ACM.

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The Conversation. (2018). The problems that occur when health data is not used. [online]
Available at: https://theconversation.com/the-problems-that-occur-when-health-data-is-not-used-
82453 [Accessed 20 Mar. 2018].