Project Management Plan for Learning Communities (LC01A) Building

Table of Contents
Introduction................................................................................................................................2
Project life cycle.........................................................................................................................2
Project management methodology.............................................................................................2
Initiation phase...........................................................................................................................2
Project charter...................................................................................................................................2
Planning phase...........................................................................................................................3
Work Breakdown Structure...............................................................................................................3
Gantt chart.........................................................................................................................................4
Critical path.......................................................................................................................................6
Network diagram...............................................................................................................................8
Stakeholder plan................................................................................................................................8
Stakeholder register........................................................................................................................................9
Resource plan....................................................................................................................................9
RACI matrix...................................................................................................................................................9
Communication plan.......................................................................................................................11
Communication & Meeting Guidelines...........................................................................................11
Mediums.........................................................................................................................................12
Risk management............................................................................................................................12
Risk register..................................................................................................................................................12
Procurement plan............................................................................................................................15
Budget plan...................................................................................................................................................16
Execution phase.......................................................................................................................17
Control phase...........................................................................................................................18
Quality plan.....................................................................................................................................18
Closure phase...........................................................................................................................20
Conclusion...............................................................................................................................20
References................................................................................................................................21
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Introduction
The report aims at development of project management plan for Learning Communities (LC-
01A) building. It includes demonstration of project management tools and techniques in
various phases of the project lifecycle.
Project life cycle
The project lifecycle refers to four-stage process which is followed by all project managers to
complete the project. The proposed construction of Learning Communities (LC-01A)
building will go through following phases:
 Initiation – This stage includes project charter document.
 Planning - This stage includes project scope statement, work breakdown structure and
Gantt chart.
 Execution - This stage includes progress tracking and project status.
 Control - This stage includes goal tracking and budget tracking
 Closure - This stage includes project analysis and project report (Wrike, 2019).
Project management methodology
A methodology is a model which is followed by project managers for conducting, planning,
achieving and implementing the objectives of project. The construction of the proposed LC-
01A building shall be done in fixed phases and until current phase is completed, the next
stage cannot be started. Hence, waterfall project management methodology is best suited for
the proposed project. This model has various fixed phases and linear timeline. The model has
an advantage over other inexpensive methodologies by having a very small learning curve.
Initiation phase
Project charter
Business reason for project – The construction of LC-01A building shall provide a platform
where all the attendees can learn different skills as per their area of interest.
Project objectives – The key objectives of the proposed project are to construct a LC-01A
building for a capacity of 6000 with 10% contingency.
Project scope – The scope of the project includes following items:
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 Resource recruitment
 Purchase construction material
 Procure safety and health measures for the involved resources
 Frame quality metrics for the building
The scope does not include following items:
 Marketing of the building
 Inauguration of the building for the users
Deliverables – Following are key deliverables of the project:
 Contract sign-off
 Budget estimation
 Building design sign-off
 Award contract
Milestones - Following are key milestones of the project:
Milestone name Start Finish
Milestone 1: Project charter Tue 11-06-19 Tue 11-06-19
Milestone 2: Project plan Fri 28-06-19 Fri 28-06-19
Milestone 3: Building pre-launch Tue 10-09-19 Tue 10-09-19
Milestone 4: Tracking report Mon 23-09-19 Mon 23-09-19
Milestone 4: Closure report Tue 01-10-19 Tue 01-10-19
Planning phase
Work Breakdown Structure – It is one of the project management tools and techniques
where in entire project is broken down into smaller manageable tasks. WBS helped in budget
allocation as the project budget can be allocated to its top level and individual department
budget can be calculated quickly. It is also used for identification of project risks. Also,
when the project is behind the schedule, it will help in identifying the key deliverables which
are impacted by the late deliveries.
WBS Task Name
0 Building construction
1 Project initiation
1.1 Create project charter
1.2 Finalize project charter
1.3 Sign-off
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1.4 Milestone 1: Project charter
2 Project planning
2.1 Hire contractor and sub-contractor
2.2 Create building design
2.3 Estimate material requirement
2.4 Estimate budget
2.5 Finalize health safety requirements
2.6 Create project plan
2.7 Milestone 2: Project plan
3 Project execution
3.1 Order construction material
3.2 Receive construction material
3.3 Building construction
3.4 Painting
3.5 Install electricity
3.6 Milestone 3: Building pre-launch
4 Project monitoring
4.1 Conduct quality check
4.2 Track deliverables
4.3 Milestone 4: Tracking report
5 Project closure
5.1 Release resources
5.2 Document lesson learnt
5.3 Milestone 4: Closure report
Gantt chart
Gantt chart is one of the project management tools which represent the project in the form of
horizontal bar chart over time (Weil and Maher, 2005).
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Critical path
It is a project management technique for identifying critical and non-critical tasks to avoid
timeline related issues. The proposed project has following critical activities:
 Create project charter
 Finalize project charter
 Sign-off
 Hire contractor and sub-contractor
 Create building design
 Estimate material requirement
 Estimate budget
 Finalize health safety requirements
 Create project plan
 Order construction material
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