Tender Evaluation on Commercial Aspect of Quantities: Interim Report 2022

Tender Evaluation on Commercial Aspect of Quantities: Interim Report
Student Name and student number
1. Executive summery-The principal tendering process for construction normally involves
selection of the contractor that will build the works. Due to increasing and complex
procurement channels, tenders for a wide range of works and services can be obtained
(e.g. a building management contract is a project that is structured to be executed by a
number of different contractors, each working with the client). The pre-tender
calculation helps the cost schedule to be addressed with the tender details from which
any discrepancies can be detected. If there have been adjustments without client consent
then this is the last chance before it is too late to capture them. It also shows that design
changes are added or allow quality technology to be introduced.
This report outlines for the tendering process with a pretender estimate to construct the designated
structure.
Key words : Tender, pre estimate , contractors ,bill of quantities
Contents
1. Executive summery.................................................................................................... 1
2. INTRODUCTION..................................................................................................... 2
3. Tender process.......................................................................................................... 2
4. Tenders received....................................................................................................... 4
5. Analysis parameters................................................................................................... 4
5.1 Tender sum........................................................................................................ 4
5.2 the pricing of bill of quantities................................................................................4
5.3 schedule of bill rates............................................................................................ 4
5.4 schedule of basic price list of materials.....................................................................4
5.5 completion period................................................................................................ 4
6. Tender comparison.................................................................................................... 4
6.1 contractor A........................................................................................................... 4
6.2 contractor B............................................................................................................ 5
6.3 contractor C............................................................................................................ 7
7. Benchmarking....................................................................................................... 8
8. Recommendation....................................................................................................... 8
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2. INTRODUCTION
The proposed construction site is located on Mt. Alexandra Road, Essendon. Two buildings are to be
construction as below.
a. Store building and,
b. Main structure
-Office/reception with kitchen and water closets ,
- concrete floor,
-walls made of cavity bricks,
- roof consist of timber frames
- total floor area approximated as 127 m2
- there is no basement
- the structure is a single storey
-height approximation is between 2.4-2.7m high from the ground
Figure 1 plan layout overview of the project
3. Tender process
The tendering process for the product will be followed. Since the offers were already submitted,
the process discussed here will start from the idea to the final stage of the tender.
Steps given below will be used to securitize the tenders.
A. Preparatory steps
The procurement department requires a reasonable estimate of the structure's costs (based on good quality
design and costing) and a summary of significant cost items, before any tenders are advertised. The
engineer (The Engineer) should be chosen to prepare such an estimate and named not only for this
preliminary task, but also for supervision of the contractor and for ensuring that work is done according to
the specification and the highest possible performance.
1.1.1 works preparation
The tender preparation starts from generating the business idea to defining the product factors.
The works done in here are as listed below
a. project ide
b. structure specification
c. drafting
d. construction consultations
e. prepare bill of works , for pre estimates [1]
The pre estimates have been made, and will be used to scrutinize the contractors
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1.1.2 Tender publicity
The project was publicly advertised. structure specifications were conveyed to the public for
qualified contractors to apply. In so far as it conforms to the guidelines in the advertising policy,
any organization concerned could apply. The advertisement period shall reflect the criteria for
the issuance of borrowings or donor authorisations, compliance with national or international
governments ' and administrative practices (normally during marketing and award phases),
either globally, locally, nationally and on their range of operations.
1.2 Tendering process
1.2.1 step 1- Receiving the tender bids
Upon an invitation of the tender, make sure documents receipt, drawing maps, quantities and
specifications of tendering materials, date of delivery of the tender and place and time of the
tender are provided (no charges). Every contactor or company who applied the tender must
comply with rules established. The submitted offers must be reported in a recording format, with
the date and time signed and checked and validated, by client or the structure owner. ⠀There will
be o cash accepted here All other deals must be kept safe and unattainable until the offers are
released.
1.2.2 contracts opening
Offers are available in an open and fair manner. All must have been made open to a specific
process and evaluation criteria.
1.2.3 Evaluation of the bidder’s documents
With the opening of each deal, the bidder may be named by the responsible employee, but the
offer will be made fully and in accordance with the published conditions. If it is not
completed for any reason (for example, service or license certification of the Company), a
cover letter will be sent stating why the offer was declined.
1.2.4 Technical analysis
No technical analysis will be done for this tendering process as discussed on the project
description.
1.2.5 Assessing the financial capability of the bidder
Each contractor should be checked , ensure that it meets the financial guidelines established.
1.2.6 Evaluating the best bidder for the contract
The outcomes of 1.37 above will be used to find the best contractor . The price and non-price
worth are compared to established tender analysis document. The bidders are ranked. The best
bidder is chosen
1.3 final stages
1.3.1 awarding the best bidder
The bidder which is ranked position one will be awarded the contact.
1.3.2 supervising the contract
The production will be monitored by the client representative.
1.3.3 dispatch of the product
the product will be dispatched from the contractor’s location to Australia for marketing.
1.3.4 final assessment of the delivered product
engineers inspect product properties. This can be done through sampling. The product must
conform to the measurements and be as described in advertised document
1.3.5 Reimbursement of the payments
The contractor be payed as agreed in documents signed in the contract. This will include any
variations allowed[3].
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