Project Management Plan for TFL's Music Event

TRANSPORT FOR
LONDON

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Project management plan............................................................................................................1
TASK 2............................................................................................................................................2
Network diagram.........................................................................................................................2
..........................................................................................................................................................4
................................................................................................................................................4
TASK 3............................................................................................................................................5
Stakeholder analysis....................................................................................................................5
Stakeholders Matrix....................................................................................................................6
TASK 4............................................................................................................................................7
TASK 5............................................................................................................................................7
Risk analysis................................................................................................................................7
TASK 6............................................................................................................................................8
Quality expectation.....................................................................................................................8
CONCLUSION................................................................................................................................9
REFERENCES..............................................................................................................................10

INTRODUCTION
Project management is a procedure which makes use of special knowledge, tools, skills
as well as techniques to deliver specific value to the people living within the society. With the
help of taking various steps that are related to plan, organize, recruit, control and measure the
overall project according to the requirements which help to manage the task into appropriate
ways and return maximum profits. This report will describe the concept related to the project
management which is based upon a music event that is going to be organized by TFL for their
40th anniversary of G&S society. In the music event, the famous play-writer will go to present
namely Tennessee Williams (Toljaga-Nikolić and et.al., 2020).
TASK 1
Project management plan
Project management plan is a kind of conventional written document that consists of
details related to the complete project in detailed manner. It includes the ways and stages in
which the project needs to be completed along with the time duration of final completion of the
project. Hence, it outlines the scope, timeline, goals, methodologies and deliverables that has
been utilized into the completion of the project so that it has been finished in most appropriate
and successful manner. Such as:
 Objective: The main objective of organizing the music event is to celebrate 40th
anniversary of G&S society and to direct TFL strategic direction to align the stage for
famous play-writer i.e. Tennessee Williams.
 Deliverables: With the help of this project, the project manager has planned to deliver
music event to their client as they want to celebrate 40th anniversary of the G&S society.
 Methodology: It consists a set of principles and patterns that has been used by the
project manager while doing any project. These activities help them to complete the task
in most efficient manner within the stipulated time frame. Prince, Agile and Waterfall are
the major three methodologies that could be used by project manager in order to finish
the task in most appropriate ways. In context of Waterfall methodology, it has been
identified that it is a kind of linear approach that has been utilized in the project progress
from very beginning till the end of the task (Widianti, Harihayati and Sufaatin, 2018).
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According to this method, the primary stage needs to be fulfilled before starting the next
stage of the project.
On the other hand, Prince 2 is another methodology which has been broadly accepted all across
the world by varied organizations. It is highly flexible in nature and allow changes irrespective
of scale and size of the work. While the Agile methodology is utilized in project management
process because it breaks down the tasks into different stages such as preparation, performance
and finally closure. Moreover, it allows team members to adapt new and innovative ideas
according to the situations and circumstances in accordance to project objectives (Harold, 2021).
So, agile methodology has been selected for the project of organizing event in order to make
necessary modifications if required any at any stage of the project.
TASK 2
Network diagram
Task Name Duration Start Finish Predecessors Early Start Early Finish
Budget approval 1 day Mon
11/8/21
Mon
11/8/21 Mon 11/8/21 Mon 11/8/21
Hire publicity
director 14 days Tue 11/9/21 Fri
11/26/21 1 Tue 11/9/21 Fri 11/26/21
Hire set designer 14 days Tue 11/9/21 Fri
11/26/21 1 Tue 11/9/21 Fri 11/26/21
Hire place for
auditions 7 days Mon
11/29/21 Tue 12/7/21 2 Mon 11/29/21 Tue 12/7/21
Advertising to hire
crew and cast 7 days Wed
12/8/21
Thu
12/16/21 4 Wed 12/8/21 Thu 12/16/21
Hire production
and publicity crew 28 days Fri 12/17/21 Tue 1/25/22 5 Fri 12/17/21 Tue 1/25/22
Set designed and
built 42 days Wed
1/26/22 Thu 3/24/22 3,6 Wed 1/26/22 Thu 3/24/22
Train production
crew 12 days Wed
1/26/22 Thu 2/10/22 3,6 Wed 1/26/22 Thu 2/10/22
Auditions to hire
cast 2 days Fri 12/17/21 Mon
12/20/21 5 Fri 12/17/21 Mon 12/20/21
Cast rehearsal 84 days Tue
12/21/21 Fri 4/15/22 9 Tue 12/21/21 Fri 4/15/22
Hire orchestra 7 days Tue 11/9/21 Wed
11/17/21 1 Tue 11/9/21 Wed 11/17/21
Music 7 days Thu
11/18/21
Fri
11/26/21 11 Thu 11/18/21 Fri 11/26/21
Photograph cast 35 days Wed Tue 3/15/22 6,9,11 Wed 1/26/22 Tue 3/15/22
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