Early Childhood Education Observation Form | Supervisor's Role & Instructions

In this form we will discuss about third party observation form and below are the summaries point:- The supervisor is requested to act as an observer for an early childhood education project. The observer's role is to observe and document the candidate's workplace performance using an observation form. The observer should provide specific written comments, tick boxes, and initial requirements met, serving as evidence of the candidate's competency.

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
Instruction for Supervisors
Dear Supervisor,
Thank you for agreeing to act as the candidate’s observer for this project.
Kindly read through the instructions below to guide you in fulfilling your role as
an observer for this assessment activity.
NOTE: to observe the candidate, you MUST have the necessary experience and
qualification/s in the area of early childhood education (e.g., you are the
designated vocational workplace supervisor for the candidate, or you have the
relevant VET qualification/s, Certificate III in Early Childhood Education or
Diploma of Early Childhood Education)
Your role as an observer
You are asked to observe and testify that the candidate has completed the tasks
described in this form in the childcare centre, and to document the quality of
the candidate’s workplace performance by completing the observation form that
begins on the next page.
Before you complete this form, please:
- Read through the observation form (starts on the next page)
- Discuss any queries about the observation form with the candidate. If the
candidate cannot answer your questions about the observation form,
contact the candidate’s assessor.
Make specific, written comments about the candidate’s performance, as well as
ticking the boxes and initialling the requirements met. These comments are
valuable evidence of the candidate’s competency—where they are not provided,
the candidate’s assessor may contact you directly to get more information about
the candidate’s performance.
Complete all parts of the checklist, including signing the observer declaration
on the last page of the form. Once done, return the completed checklist to the
candidate.
The checklist begins on the next page.

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
Student Declaration
By affixing my signature below, I declare that I have performed the roles
outlined below and that I have provided a true and accurate record of my
performance as a childcare educator in a registered childcare centre.
Student Name: Student Signature:
Date Completed:
Note to the candidate: The following outlines the requirements relevant to
the units included in subject 10. Provide the details required below to
document your successful completion of each requirement. Have your
vocational placement supervisor confirm your documentation by signing in the
space provided.
Note to the supervisor: By initialling the boxes below, you are confirming
that you have observed the student demonstrating their ability to
satisfactorily and consistently complete all the tasks outlined in this form
according to the provided description (in blue text), and cope with
contingencies related to the tasks. You are also confirming that they have
worked within their work role and followed organisational policies,
procedures, frameworks and relevant legislative requirements.
This section will be completed by the candidate: Superviso
r Initial:
1. Describe strategies you initiate that support the children to
manage their own behaviour.
Guidance: Explain how you ensure that the strategies are
consistent with children’s abilities.
Some of the strategies that were initiated included Communication, planned and
coordinated commitment by the educators, implementation of effective social
support and training programs and the support from sufficient resources are some of
the strategies to make the Charlie comfortable.
Yes:
____
No: ____
2. Describe guidelines you develop in consultation with
families and in collaboration with children.
Guidance: Explain the process you undertook to consult
and collaborate with families and children. Also, include
how you consider the culture and background of the
children and the policies of the service in developing the
guidelines.
For the development of the consultation with the family member, the behavior of
the child is being monitored in an effective procedure. This procedure includes
Yes:
____
No: ____

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
background assessments by the review of the relevant files and the information,
collection of information consist of the family background of the child, the structure
and the health records, the observation of the instructor and the educator and the
development of an behavioral management plan for Charlie, the 4 year old male
child suffering from Autism spectrum disorder
3. Describe an instance in your practice where you have to
decide on how to respond to incidents involving a child’s
behaviour.
Guidance: Identify the specific incident and explain how
you responded in a timely, clearly, consistently and calmly
manner.
In initiated the development of the conversational skill for the
interaction with Charlie to respond to his behavior
Yes:
____
No: ____
4. Describe an instance in your practice where you assist,
support and encourage children’s efforts to participate as
valued members of the group.
Guidance: Explain how you assist, support and encourage
children regardless of their background, gender, age or
ability to fully participate.
Children who are disabled with both mental and physical challenges require
more attention. Most of the educators tend to discriminate the from the
main stream students . I recall providing one of the instance where I helped
one of the mentally retarded and physically handicapped girl in the school
in her study.
Yes:
____
No: ____
5. Describe the opportunities you have provided to children
for them to learn about similarities and differences,
interdependence and how we can learn to live together.
Guidance: Explain how you draw the children’s attention
and engage them in discussing issues of fairness,
respectful and equal relations relevant to them.
There has been lots of instances and times where I have given special
attention to the children who are both mentally and physically disabled and
still fighting with their challenges to survive in life.
Yes:
____
No: ____
6. Describe an instance in your practice where you provide
families with opportunities to be involved in the service.
Explain the specific activities and/or measures you have
undertaken to:
Yes:
____
No: ____

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
a. Create a welcoming environment for the families using the service
I engage in effective communication with the parents of the children
and welcome them and their children in the child care centre and
make them comfortable.
b. Respond to families’ questions, concerns and requests
I initiated to talk with each and every member of the family and
respond to all the questions they asking for their child and develop a
deep relation of trust and respect with them.
c. Encourage families to share their knowledge, skills, expertise and
aspects of their family life and culture
I furthermore encourage all the members of the family to share their
observation, their skills and their knowledge to identify the fruitful
ways their skills can help their child who is in need of care and
support.
d. Inform the roles families may take and create opportunities for them
to contribute to the operation of the service
Guidance: Explain the specific information and opportunities you
provide to the families regarding advisor, consultative or decision-
making role they may take.
The family members , specially the parents of the child plays the
most essential role for helping the child for their daily progress
towards the development of their skills.
7. Describe an instance in your practice where you provide
information to families about their child. Explain the
specific activities and/or measures you have undertaken to:
Yes:
____
No: ____
a. Share information with families about children’s progress,
relationships, interests and experiences both in and outside the
service
I communicated with the mother of Charlie to let her know the
unusual and the aggressive behavior of Charlie and his tendency
towards hated towards studies. I furthermore told her Charlie’s

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
interest towards colors.
b. Inform families promptly and sensitively of any incidents affecting
their child
I informed Charlie’s mother regarding the incident where her child
threw pencil box to the fellow child in the school.
c. Demonstrate an understanding of each child and their family and
community context
I take a note of the behavioral pattern of each and every pattern by
different children so that I can identify the issues and the challenges
of each and every child.
d. Implement strategies that facilitate shared decision-making with
families
I implement the strategies for the well being of the child after
thorough discussion with his or her family members, the doctors and
the acre providers of the institute.
8. Describe an instance in your practice where you provide
information to families about the operation of the service
using the main language of the community.
Guidance: In your description, include the specific
information about the operation of the service you provided
to the family.
There has been a child from the aboriginal community and I
communicated with the parents of the child with the
aboriginal language to make the understand the exact
challenges their child is facing.
Yes:
____
No: ____
9. Describe an instance in your practice where you provide
information about community services and resources to
families. Explain the specific activities and/or measures
you have undertaken to:
Yes:
____
No: ____
a. Make information available to families about community services
and resources
I always ensure to record relevant data regarding the actions and
the behavioural patterns together with the medical progress of each
and every child and ensure to let these data accessible to the family

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
members of the child so that they can track the progress of the
growth of their child.
b. Ensure that there are processes in place to maintain current contact
details of community services and resources
Guidance: In your explanation, specify process/es implemented by
your workplace.
Some of the process includes, the data base of the child care centre,
the data base of the school, the recording of the CCTV and the case
study details.
c. Assist families to locate and contact and/or access community
services and resources as required
Guidance: In your explanation, specify the community services and
resources located and contacted
I organized a campaign outside the school once to let the community
people outside know regarding the issues and the challenges faced
by many children in the current decade. This program and campaign
was initiated for the community people who still believe that
expression of the metal illness of their child is a social stigma.
Observation Checklist
This section is to be completed by the supervisor:
1. I have observed the candidate interact with children and
involved them in decision-making and planning.
Yes:
____
No: ____
2. I have observed the candidate use oral communication
skills to facilitate collaborative discussions with parents
and caregivers about children’
Yes:
____
No: ____
3. I have observed the candidate worked collaboratively with
at least three different families to support education and
care, including communicating information about children’s
interests and development.
Yes:
____
No: ____
4. I have observed the candidate worked collaboratively with
at least three different families to support education and
care, including developing care strategies together.
Yes:
____
No: ____
5. I have observed the candidate worked collaboratively with Yes:

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
at least three different families to support education and
care, including engaging in discussion relevant to the child
and family.
____
No: ____
6. I have observed the candidate involved families in the
service/program by encouraging participation in children’s
experiences.
Yes:
____
No: ____
7. I have observed the candidate involved families in the
service/program by providing opportunities for families to
give feedback on service/program.
Yes:
____
No: ____

Subject 10 – Third Party Observation Form
Early Childhood Education
Skills Workbook
Supervisor Declaration
By affixing my signature below, I declare that the candidate, whose name is
recorded above, has completed the tasks outlined in this form according to
the descriptions provided. I further confirm that I have observed the
candidate plan, develop and implement a childcare plan for children in the
centre.
Satisfactory Performance Not Yet Satisfactory Performance
Note: Should you find the candidate’s performance not yet satisfactory, kindly
include comments in the space provided below.
Supervisor’s Name: Signature:
Date:
Vocational Placement Supervisor Details
Phone Number:
Email Address:
Supervisor Qualifications:
Supervisor Comments (optional feedback to student):