Project Management Transport for London Project Brief

The report of project management is prepared on “Project of Transportation” for London which is granted through by Ealing Council to Transport for London with the purpose of arranging a celebration of 40th Anniversary of G&S Society together with disclosing strategic directions of TfL. The report covers project management methodology, network diagram, gantt chart, stakeholder’s analysis and measures to control the event.

Project Management
Transport for London
Project

EXECUTIVE SUMMARY
The report of project management is prepared on “Project of Transportation” for London
which is granted through by Ealing Council to Transport for London with the purpose of
arranging a celebration of 40th Anniversary of G&S Society together with disclosing strategic
directions of TfL. Planning, build-up, implementation, and closeout are major processes of
managing project. Project management allows members of team to put emphasis on activities
that are significant, away from the distractions that can cause through operations going off track
additions to budgets being uncontrolable in nature. The report covers project management
methodology, network diagram, gantt chart, stakeholder’s analysis and measures to control the
event.

Contents
EXECUTIVE SUMMARY.............................................................................................................2
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
Justification of the project and appropriate project management methodology..........................1
TASK 2............................................................................................................................................2
i. Network diagram......................................................................................................................2
ii. Gantt Chart...............................................................................................................................3
TASK 3............................................................................................................................................7
Stakeholders of the project...........................................................................................................7
TASK 4............................................................................................................................................9
Work breakdown structure alongside organisational structure for the event..............................9
TASK 5..........................................................................................................................................10
Risk Analysis.............................................................................................................................10
TASK 6..........................................................................................................................................12
Measures for controlling the event...........................................................................................12
CONCLUSION..............................................................................................................................12
REFERENCES..............................................................................................................................14

INTRODUCTION
Managing a project contains identification, assessment and managing risks, smart budgeting,
clear communication and careful resource management. It helps each component or tasks of
project to run more smoothly (Fowler, 2019). Transport for London project is considered project
for the project to stagg one of popular operettas of composer Arthur Sullivan along with
playwright William G. Gilbert.
The report covers justification for the project and appropriate project methodology. It
further includes network diagram, stakeholder analysis, work breakdown structure and risk
analysis which can affect the project.
TASK 1
Justification of the project and appropriate project management methodology
Project of Transport for London is approved through Ealing Council to Transport for
London with objective to unveil strategic directions of TfL and celebrate 40th anniversary of
G&S Society. The project will be funded by Transport for London in collaboration with Student
Council of University. The deliverable of the project is successful music event in which
performance will be given by one of popular operettas of composer Arthur Sullivan as well as
playwright William Gilbert.
Agile methodology is a project management methodology that can be used in Transport for
London project as it is an effective approach for managing a project through breaking it in
multiple stages. The methodology entails constant collaboration with various stakeholders along
with ongoing improvement at each phase. It is appropriate methodology as it assists in delivering
values to stakeholders quicker together with fewer headaches. At same time, waterfall
methodology is another project management methodology that focuses on linear progression
from beginning to end of a project. This methodology, often used by engineers, is front-loaded to
rely on careful planning, detailed documentation, and consecutive execution.
In restaurant orders and cricket team, agile methodology has been used previously for
increased customer satisfaction, faster development times and lowering waiting times (Cui and
Nelson, 2019). In Transport for London project, usage of agile methodology benefits in
predicting expected outcomes properly, better productivity, higher investment returns and more
control of operations.
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TASK 2
i. Network diagram
A graphical portrayal of practices addition to events concerned with a project is termed to
network diagram (McCoy and VanCour, 2021). It shows elements which make up whole
network and the ways they interact, such as devices, routers, etc. With network diagram, project
managers of Transport for London track each element and fastly share status with others.
Network diagram for project of Transport for London is as prepared:
Figure 1: Self-Generated. 2022
(Source: Self-Generated. 2022)
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Figure 2: Self-Generated. 2022
(Source: Self-Generated. 2022)
To build the above network diagram, project manager of Transport for London used the
criteria:
Early Start Activity Number Early finish
Slack
time
ACTIVITY NAME
Late Start Duration Late Finish
Above devised network diagram for project of Transport for London represents critical
path that is delineated to a technique to identify tasks essential for completing working in a
project as well as determine scheduling flexibilities. Mentioned network diagram is devised with
the help of arrows that are coloured in orange and blue in Figure 1. At same time, it have been
determined that shortest time as per critical path for completing the project is 116 days that
includes activities such as 1→2→4→5→9→10→21→22.
ii. Gantt Chart
In a project, Gantt chart assists in planning work around deadlines as well as allocating
resources in proper manner. In context to project of Transport for London, gantt chart is below:
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4

5

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TASK 3
Stakeholders of the project
Stakeholders refers to the individuals who has interest and capital in any company. Also,
they have invested their and time money in the operation of business to achieve success (Haddad,
2018). It includes, employees, managers, staff members, sponsors, investors, general public,
customers and government which has interest in the project. The stakeholder’s analysis in
reference to the project of Transportation for London are as follows:
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The internal stakeholder are internal staff members, managers, markers, owners and
workers who works in the implementation or organisation of project of transportation for
London. While, external stakeholder of same project are investors, partners, general public,
customers, sponsors and government who has invested their money or time in the project.
Level of interest
Level of power HIGH LOW
HIGH Investors Government
LOW Employees Customers
From above matrix, the level of power and interest of internal and external stakeholders
has huge impact in the conduction and completion of a project of Transportation for London that
are shown underneath:
High interest with high power: In this, investors have high interest as they invest huge
amount of money in the implementation of project of transportation for London as well as for
this, they take high power for fast and better working in the process of making.
Low interest with high power: The government did not take participate in the working
of project of transportation and they also have low interest in its process but they take high
because it directly related with safety or health of people in London.
High interest with low power: The employees has high interest because they are
working on it and give their best in the completion of project of transportation with less power
for taking important decisions
Low interest with low power: The consumers has less interest with less power because
they not know much about the working and process of project of Transportation for London.
With the help of above stakeholder analysis, project managers of Transportation of
London can inform better decisions making through building strategic approches of landscape,
and the relationships among variant stakeholders and the issues they care about most. It uncovers
and removes multiple barriers in understanding the project's progression. The more involvement
and engagement of stakeholders, the more will uncover and reduce risks on the project resulting
to better decision making for project success.
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TASK 4
Work breakdown structure alongside organisational structure for the event
A technique of project management which takes sequential approach opted by managers for
completion of practices with ample number of moving pieces is said to work breakdown
structure. For project of Transportation for London, work breakdown structure is prepared
below;
Figure 3 Self-Generated. 2022
(Source: Self-Generated. 2022)
In the project of Transportation for London, organisational structure opted by managers is
divisional structure wherein each functional unit is groups into division for organising activities
effectively. Divisional organisational structure of project of Transportation for London is
presented below:
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Figure 4 Self-created divisional structure for project of Transportation for London. 2022.
(Source: Self-created divisional structure for project of Transportation for London. 2022)
TASK 5
Risk Analysis
Risk analysis can be described as a process of scanning and evaluating probable issues that
can impact business activities or operations in a negative way. This is performed in order to
assist organisations for reducing or minimizing risks (Rothengatter, 2019). Varied risks and
strategies for mitigating them in relevance to Transport for London Project are mentioned below:
Sr.
Number
Risks Likelihood Effect Strategies to minimize risks
1 Financial risks High High Keep extra cash reserve for
uncertain expenses.
2 Over-stressed workers Low Low Motivate them to perform
efficiently.
3 Operational risks High Moderate Manage their tasks and costs
in an effective manner.
4 Loss of event equipment High High Should arrange for extra stuff.
5 Technical fault High High Be prepared for unexpected
happenings.
6 Weather conditions High High Rescheduling operations in
accordance to changes in
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weather or bad weather .
7 Efforts duplication Low Low Determine responsibility of
each employee before starting
of event.
8 Management risk Low Low Appoint professionals to
handle the concert,
9 Space problems Low Low Prevent overcrowding by
recruiting professionals to
manage them.
10 Unsafe behaviour of
visitors
High Low Hire professional escorts to
deal with those people.
11 Over-helming nature of
investors
High Moderate Decide the things before event
starts
12 Hazard risk Low Low Assess security risks
13 Transport and traffic
management
High Low Use technology like CCTV
cameras and take care of
traffic laws
14 Staff and volunteer safety High Low Create security checkpoints
for maintaining safety of
volunteers and provide them
transistors to communicate
effectively
15 Medical assistance Low Low Collaborate with medical
professional to get the quick
help
16 Unable to meet pre-defined
timescale
High Low Ascertain time for each task
and analyse it after completion
17 Lack of communication High High Use proper and open
communication channels.
18 Increased personnel High Moderate Adapt effective recruitment
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turnover strategies
19 Political interferences High Moderate Follow proper procedures to
tale permission from them
20 Legal risk Moderate High Adhering all compliances and
laws while carrying out
practices.
TASK 6
Measures for controlling the event
Quality expectation: It is any category of standards which must be applied or followed in
working of project (Richards and Grinsted, 2020). In association to project of Transportation for
London, high level of quality is expected for bringing greater mobility to organise the musical
concert.
Acceptance criteria: Set of predefined needs which meets mark for pass/fail outcomes of an
event. Project managers of the project of Transportation for London uses MsSCoW approach as
acceptance criteria to manage requirements of the musical event. It includes must, should, could
and won’t have in projects.
Quality specification: Detailed requirement defining quality of process, project or product is
quality specification. In aspect to project of Transportation for London, quality specification is
99.99% availability rate of one of popular operettas for celebrating anniversary of G&S society.
Measures for event controlling: To control project of Transportation for London, managers
are planning to opt benchmarking and KPI as measure for controlling the event. With this,
project managers are able to reduce various costs, improve internal operations, assess and make
comparison of event performance to attain ongoing improvements.
CONCLUSION
From above information, it has been concluded that project management guides members
from conception stage to all ways till completion by usage of various policies, principle and
procedures. Agile project methodology enhances flexibility, increased emphasis towards
particular customer needs and better control projects. Clear understanding about stakeholders of
project assist managers to execute project effectively. Work breakdown structure is used to
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understand the work that has to be done to successfully produce a deliverable of project.
Divisional organisational structure organizes the activities of a project around, or product and
service groups. Risk analysis serves purpose of identification, quantification and prioritising
potential risks that could negatively affect the operations of project.
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REFERENCES
Books and Journals:
Cui, J. and Nelson, J. D., 2019. Underground transport: An overview. Tunnelling and
Underground Space Technology. 87. pp.122-126.
Fowler, J., 2019. The Historical Development of London Transport. In London Transport: A
Hybrid in History 1905–1948. Emerald Publishing Limited.
Haddad, K. T., 2018. " This is how it feels": the lived experience of high school musical
theater (Doctoral dissertation, Boston University).
Li, Z. and Et. Al., 2020, August. Grounding visual concepts for zero-shot event detection and
event captioning. In Proceedings of the 26th ACM SIGKDD International Conference
on Knowledge Discovery & Data Mining (pp. 297-305).
McCoy, R. S. and VanCour, S., 2021. Community Audio Archiving. ARSC Journal., 52(2),
pp.339-347.
Richards, G. and Grinsted, S., 2020. The Logistics and Supply Chain Toolkit: Over 100 Tools for
Transport, Warehousing and Inventory Management. Kogan Page Publishers.
Rothengatter, W., 2019. Megaprojects in transportation networks. Transport Policy. 75. pp.A1-
A15.
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