Undertake Project Work

This report provides information on project management tools, types of documents, risk management, WHS requirements, and more. It includes a project plan, timeline, and stakeholder communication plan. The report also identifies potential risks and control systems to monitor project performance.

Undertake Project Work
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Table of contents
INTRODUCTION...........................................................................................................................4
MAIN BODY..................................................................................................................................4
1. Examples of project management tools and how they contribute to a project........................4
2. Types of documents and other sources of information used in project...................................4
3. Process of identifying and managing risk in a project.............................................................4
 Creating a risk register...........................................................................................................5
 Identifying the risks along with the opportunities for future.................................................5
 Determining likelihood and impact of the risks.....................................................................5
4. Outline organization’s missions, goals or objectives and operations and how the project
relates to them..............................................................................................................................5
5. Types of procedures and process that are relevant to manage project.....................................5
6. Legislative and regulatory context of organization to project work including Work Health
and Safety (WHS) requirements..................................................................................................6
1. Need and value of the project..................................................................................................6
2. Scope of project.......................................................................................................................7
3. Create timeline.........................................................................................................................7
4. Resources required to deliver the project................................................................................7
5. Identify the project stakeholders and explain..........................................................................8
6. Identify the potential risks associated with the project with the help of risk mitigation plan. 9
7. Identify the control systems and governance to monitor the project performance..................9
8. Provide evidence for sign – off for commencement of project from delegating authority
with the help of approval of the authority.................................................................................10
9. Evidence for the project ability to achieve the deliverables..................................................10
1. Create a brief completion summary to stakeholders involved in the project........................11
2. Review the project.................................................................................................................12
1. Define project........................................................................................................................13
2. Requirements of project plan.................................................................................................13
3. How to ensure that project members were clear about what was expected of them.............13
4. What support can be provide to staff members to enable them to perform their role...........13
5. Type of records needed in the project....................................................................................13
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6. What is needed to consider for the project plan....................................................................14
7. Four types of reports needed to be given to stakeholders through the progression of the
project........................................................................................................................................14
8. Three steps to complete the project on time..........................................................................14
9. What is needed to be done to finalise the project..................................................................14
10. When reviewing the project after completion what is needed to be done...........................14
CONCLUSION..............................................................................................................................14
REFERENCES..............................................................................................................................15
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INTRODUCTION
The report will analyse three assignments which will be described providing information
regarding the project and how it will be managed on large scale along with some questions which
will be related to project.
MAIN BODY
A1 Written Activity
1. Examples of project management tools and how they contribute to a project
There are various examples of project management tools which are named as Gantt Chart,
Logic Network, PERT Chart, Product Breakdown Structure (PBS), Work Breakdown Structure
(WBS) etc. These are the major project management tools which help in framing the project on
large scale. Gantt Chart is bar chart represented in project management which helps in tracking
tasks across time (Desmond, 2017). Logic Network helps in indicating sequence of activities
which are displayed in project over time. Program Evaluation and Review Technique (PERT)
Chart helps in analyzing which tasks are involved which adds up to completion of project. PBS
helps in clarifying what is to be done and delivered by project.WBS is the structure in which
different tasks are distributed.
2. Types of documents and other sources of information used in project
There are various types of documents and other information which is provided in the project
and is explained as – Project Business Case, Work Breakdown Structure (WBS), Risks and
Issues Log, Project Communication Plan, Change Request Management, Project Schedule,
Lessons Learned Register (Sinclair, 2019). These are the documents which are essential for the
part of knowing what and how the project is to be framed in an effective manner possible and
through this the main aim of the project is also analyzed which helps in assessment of the usage
of all the necessary information on large scale in an effective and efficient manner.
3. Process of identifying and managing risk in a project
Process of identifying and managing risk in a project can be done by –
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 Creating a risk register
 Identifying the risks along with the opportunities for future
 Determining likelihood and impact of the risks
 Evaluating and analyzing the response
 Estimation from the risks which have been addressed (Unver and et.al., 2021).
 Assigning the owners to each of the risks.
 Regulating the risk review process.
 Preparing a risk report
These are the main steps which are being considered as important and through this the main
thing which is analyzed is how to manage the risk effectively and efficiently.
4. Outline organization’s missions, goals or objectives and operations and how the project relates
to them
Bang – On – Bikes mission – To be champion for customers so that it helps in making effective
quality of life in an easier and effective manner.
Goals or Objectives –
 The target of Bang – On – Bikes is to expand business and sales in bikes over next five
years (Preece, 2020).
 To expand scale of business in with variety of products and services.
Operations –Bang – On – Bikes incurs the process of operations in – supporting activities,
maintaining company’s infrastructure, developing the technology, out bounding logistics,
managing human resource management. These are the major operations which the organization
is taking in concern.
5. Types of procedures and process that are relevant to manage project
Lines of Authority and Approvals – The line of authority is constituted in vertical
manner which is through Board Members, CEO, General Manager under which sales manager,
human resource officer, operation manager, finance manager, administration officer are
constituted. The Sales manager further constitutes store manager, store staff and the finance
manager had accounts clerk.
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Quality Assurance – The quality of the products which is the bikes are being proved to be
delivering the best of services and their deliverables along in an effective manner (Filippiadis
and et.al., 2017).
Human Resources – Human resource of Bang – On – Bikes is making strategies and
proposing it to fulfil the goals and objectives which are effective and efficient in nature.
Budget and Finance – Budget and finance of the organization includes the annual sales,
annual net profit, increased costs, loan repayments, administrative costs, labour costs, operating
costs.
Recordkeeping and reporting – The recordkeeping and recording of the information and
data of the company is on high scale which helps in knowing about the organization more.
6. Legislative and regulatory context of organization to project work including Work Health and
Safety (WHS) requirements
The Work Health and Safety (WHS) of Bang – On – Bikes incurs happy and healthy workplace
environment as the staff members enjoy working as a part of the team which is engaged in
contributing effectively to the organization (Pirzadeh and et.al., 2017). Bang – On – Bikes also is
a proprietor limited company which is registered with the Australian securities.
A2 Project
TASK 1
1. Need and value of the project
Purpose and Desired Outcomes - The main purpose of Bang – On – Bikes is that to grow the
business and increase the profits over next three years and expand from its Queensland base into
NSW.
Goals and Objectives – To increase the profits of the organization by expanding the business on
large grounds and also by analyzing and evaluating to grow stores in effective and efficient
manner (Khodjieva, 2021).
Organizational Benefits which are incurred and provided through the services to customers are
on the scale of the variety of products which Bang – On – Bikes is concerning of. The return on
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investment is very low as proposed through the financial information provided for Bang – On –
Bikes.
2. Scope of project
Project inclusion – The project will include the information of opening new stores, providing
project training, recruiting and selecting the selecting the employees based on the project.
Project Exclusion – Project exclusion includes the payment for installing the technology in
store, security of technology in store, arrangement of items in store.
Assumptions – It can be assumed that there can be risks which can be related to the project
which includes risk of the project plan which is been framed and long with that the cost of the
project can be higher (Issa and et.al., 2020).
Closed Definition – The project completion measures include the time and budget constraints
which are to be done within the deadlines and within specific costs. These are the measures
which will help in letting know that the project has been completed.
3. Create timeline
Key Milestones - The key milestones which are to be concerned are – Designing the store – The idea of finalizing the store making was 10 days but it was
completed within 5 days.
 Staff Training – Training of staff was to be done within 15 days but it took less than that
and training was completed within 10 days (Davronov and et.al., 2020).
The Work Breakdown Structure (WBS) –
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4. Resources required to deliver the project
Physical Resources – The equipments used by Bang – On – Bikes are prioritized by keeping the
scale of providing the bikes to the customers such as high end creation flat bars, trick scooters
and bikes etc. Along with this, high end technology is being used which helps the company in
making such advanced products and services.
Financial Resources – Financial resources are the most prior factor which helps the Bang – On
– Bikes create the value through which all the aspects of the organization are taken into
consideration and through that the financial resources such as funding operations, cash control,
capital base, cash flow plans etc (Chak and et.al., 2021).
Human Resources – The roles and responsibilities of store manager is to take care of the store
by recruiting employees for the store. The store manager ensures that the employees are meeting
targets and earning profits. The level of the authority which the store manager displays is level
less than a general manager. The team members will be consulted when their requirement will be
on scale.
5. Identify the project stakeholders and explain
Their Involvement – Project stakeholders are Board Members, CEO, Suppliers and Employees.
These are the main group of project stakeholders for Bang – On – Bikes.
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Issues and Concerns Likely To Have – The issues and concerns which these groups are likely
to consider are that they will have problems which will raise issues concerning the important
aspects of the organization (Handrianto and et.al., 2019).
Consultation Methods to Obtain their Support and Inputs – There can be various
consultation methods to the problems or issues which Bang – On – Bikes is facing.
Stakeholder Communication Plan –
Stakeholders Communication Method Frequency Type of Information
Board Members Email Every year The changes which are to
be taken in the project are
discussed.
CEO Email Every six months The strategies are being
framed by the CEO of
Bang – On – Bikes.
Suppliers Face to face Every month The deliveries of products
and services are
concerned.
Employees Face to face Every day Every day development
and work which is being
done is evaluated and
analyzed.
How will you support project team members – Project team members will be supported on the
sale that all the aspects of knowing how the team members can contribute to the processes and
work of the company in producing products for the customers in the establishment of new stores
is analyzed (Zuofa and et.al., 2017).
6. Identify the potential risks associated with the project with the help of risk mitigation plan
The potential risk which is being identified in the project is delay in project, the financial
risk, Human Resource risk (Galli, 2017). These are the major risks which are been described and
are associated with the project on large scale. The risk mitigation plan is as follows –
Risk Likelihood/Probability Measures
Delay in project High probability Fix the day and the date so that the
work is performed accordingly.
Finance Risk High probability Initial framing and ways of
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collection of finance should be done.
Human Resource Less probability The human resource of the company
should be done on prior basis.
7. Identify the control systems and governance to monitor the project performance
Legislation/regulations/quality standards impacting the project – ISO 9001 is the Quality
Management System (QMS) helps in providing the Bang – On – Bikes a systematic approach for
meeting the customers objectives.
Methods and Frequency of Reporting – The time of reporting the work which is being done in
the project can be denoted by the responsibility which is been taken to accomplish the project
which is 5 months (Pilorget, 2020).
Project management tools and record keeping systems – The record keeping systems are –
Bank statements, insurance documents, accounting records, legal documents, permits and
licences. Project management tools are - Zoho projects, Monday.com, Clarizen etc.
Method to monitor project finances, resources and quality – Method to monitor project
finances is described as follows – create a baseline, budget forecasting is done, resource usage
outlining to be done, schedule is to be monitored, scope is managed (Golumbic and et.al., 2019).
8. Provide evidence for sign – off for commencement of project from delegating authority with
the help of approval of the authority
To
The Project Manager
This is to bring in to your kind notice that the Bang – On – Bikes project is been approved for the
proceeding with opening of new stores for expanding the scale of business and to make the
company grow and develop effectively and efficiently. Thereby, we are providing approval for
this project to start away as soon as you can in significant manner.
From
CEO
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9. Evidence for the project ability to achieve the deliverables
For achieving the deliverables for the project, I have the ability to complete the project on
time ad to ensure that all the things and proceeded in precise manner and through this the main
aim and the goal of the project which is its completion is fulfilled (Inglis, 2019). I was able to
meet the deadline of the project by successfully completing it on time and in effective and
significant manner possible.
TASK 2
1. Create a brief completion summary to stakeholders involved in the project
The project provided the all the important information which is to be utilized for the
process of knowing how scaling up of the project along with all the essential elements were used
in its completion and along with this the main thing which the project helped in inquiring was
that how the goals and objectives were accomplished at an appropriate time (Derakhshan and
et.al., 2019). The stakeholders who were involved in the project such as the Board Members,
CEO, Suppliers and the Employees should be aware of the project which included the roles and
responsibilities of them and with the help of that the project was completed on large scale in an
effective manner possible. This also included the time frame and budget within which the whole
project was been completed successfully. Thus, the project which was being framed on the basis
of the time frame and budget was completed successfully and this helped in knowing what the
project requirements were and how they were to be fulfilled.
Process that would be followed to assign project staff to new roles and duties in the due
procedure can be done through induction process and training process which will allow the
individuals to allow their roles and responsibilities on large scale and through this they will be
able to know what their roles and responsibilities are once they are being allotted through the
induction and training process which will help them in knowing what they have to do so that
their roles are made clear to them (David, 2017). Through training and induction process, the
employees will be able to value their position in the organization and this will help them in
knowing what their actual work is all about. Training of the staff members is very important as
they will be assigned new roles and duties which they have to deliver to the organization. Thus,
the roles and duties will be assigned to the staff members by following proper induction and
training process in an effective and efficient manner.
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To officially close the project, the documentation which is required is the final project
report and the contract which was signed at the initial stage which stated that the project will be
completed in the due course of its completion with the signed authority for the project. This
helped in knowing what made the initial factors of how the final report of the project will be
delivered and observed which will indicate that the project has been completed and the contract
which was signed will help in know with all the essential and detail information which indicated
that the project was being approved in the starting to be completed along with the goals and
objectives set (Derakhshan and et.al., 2019). Both the factors helped in knowing what are the
actual roles of how the project is to be enclosed in a successful manner and this also helped in
knowing that through both these documentations they have proved that the project is being
completed for the welfare of how it has been completed.
2. Review the project
The actual project outcomes which were against the intended scope and objectives were
that the stores which were to be made in Brisbane and other areas were on the scale to know
more about the other areas so that mores stores could be opened but Bang – On – Bikes could
open only 8 stores in spite of opening 10 stores. As the budget was least therefore, there was
increase amount of variance which affected the financial scale of business and in opening the
stores. Along with this, these variances were occurred due to the budget which was least but
various control measures were taken which ensured that the project remained stable and no
problem occurred on large scale. Therefore, the project was managed effectively and efficiently.
Involving team members in a project review is a vital part of the process which helped in
ensuring that the team members can perform effectively and efficiently which can help them in
knowing that the project is to be accomplished within a given period and time (Nataliia and
et.al., 2018). Through this, the team members were able to analyze their performance and how
collaboratively they can contribute towards completing project on time. During project review
the team members will be able to provide information of how they accomplished project with the
goals and objectives despite of having many difficulties and variances which occurred during the
framing of the project. The main thing which can be observed through team members while they
review project was constant efforts which they made.
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To improve the performance in future the main thing which should be taken into
consideration should be how to manage the budget and time accordingly and in so effective way
that the project is not affected and success is achieved. This lesson helped in letting know that
the actual work and was done while taking all the key points as important factors. There were
various other lessons which were learned throughout the project that how team members can
collectively work so that the project is not hampered and through that the main objective of
project is also not replaced with any of the other unnecessary information (Taras and et.al.,
2019). This information will be shared to the other team members so that they start and complete
their project successfully.
The diversity of individuals with whom I worked as a team contributed along side in a
very progressive and positive manner and this helped in knowing what are the scales through
which I can also work towards the successful project completion process by analysing my key
strengths and weaknesses while performing and contributing willingly (Nataliia and et.al., 2018).
Implementing and framing of the project went well for me and I learned that within various
difficulties and problems the goal and objective of the project should not be lost along with its
completion and submission on time which helped me value time factor more. Therefore, it
became very important for me to analyze and evaluate framework which contributed with the
project in a progressive with achieving the goals of project.
A3 Questions
1. Define project
Project is the undertaking which helps in collaborating with the research and design in an
effective and efficient manner to achieve a particular aim (Bingham and et.al., 2017).
2. Requirements of project plan
Requirements of project plan include project goals, project scope, work breakdown
structure, budget, human resource plan, risk management plan and communication plan.
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3. How to ensure that project members were clear about what was expected of them
The main thing which made it clear for the project members that what they have to do is
they clear their roles and responsibilities before starting of the project (Kafle and et.al., 2019).
4. What support can be provide to staff members to enable them to perform their role
With the help of motivation and some technical assistance, staff members can enable their
role to be perfect and contribute in making the project a success.
5. Type of records needed in the project
There are various types of records which are needed in the project among which are project
charter, WBS, project scope statement, stakeholders register etc (Kochański, 2018).
6. What is needed to consider for the project plan
For effective and significant project plan to be implemented, it is very important to set the
goals and objectives on which the whole project will work.
7. Four types of reports needed to be given to stakeholders through the progression of the project
These are the four main types of reports which are – project status report, time tracking
report, variance report and project health report.
8. Three steps to complete the project on time
Three steps are - identify and meet the stakeholders, set and prioritize goals and objectives,
create project schedule.
9. What is needed to be done to finalise the project
To finalize the project analysing and evaluating the budget and time factors as being an
essential part of the project for its completion.
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10. When reviewing the project after completion what is needed to be done
For reviewing the project after the project is completed it is ensured that all the information
is not passed on and if there are any changes which can be done are taken into consideration
(Švedkauskas, 2019).
CONCLUSION
Thus, it is concluded from the above report that three assignments were described which
provided information regarding the project and how it is managed on large scale along with some
questions which were related to project.
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