Project Management for UNICEF Child Care: Development of a New System

Running head: PROJECT MANAGEMENT
Project Management
Name of the student
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Executive Summary
The purpose of the project was development of a new system in UNICEF child care. The child
care facility had been facing issues in managing their donations and maintaining stock of their
products. UNICEF child care took care of children ageing between 6 weeks up to 13years of age
and had grown popular due to their contribution to the society. The project charter had developed
a plan for development of a new system for mitigating the problems faced by the organization. It
had been concluded from the project charter that an effective plan has been developed for
developing a new system for the UNICEF child care service.

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Table of Contents
Project purpose................................................................................................................................3
Project description...........................................................................................................................3
Scope statement...............................................................................................................................3
Project objectives.............................................................................................................................4
Requirements...................................................................................................................................4
Constraints.......................................................................................................................................5
Assumptions....................................................................................................................................5
Risk Factors.....................................................................................................................................6
Project deliverables..........................................................................................................................9
Project Milestone...........................................................................................................................10
Summary schedule.........................................................................................................................11
Summary budget............................................................................................................................16
Resource Allocation.......................................................................................................................22
Conclusion.....................................................................................................................................22
References......................................................................................................................................23

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Project purpose
The purpose of the project is development of a new system in UNICEF child care. The
child care facility has been facing issues in managing their donations and maintaining stock of
their products. UNICEF child care takes care of children ageing between 6 weeks up to 13years
of age and has grown popular due to their contribution to the society. The new system will help
them manage their organizations in a better way.
Project description
The UNICEF child care takes care of children by providing them with babysitters, food,
nannies and teachers. The organization has flourished over the time and they serve more than
2500 people on a daily basis. However, the payment and ordering processes are still manual
which is problematic for the parents to pay and for the centre head to order required inventory.
The parents have to go to the firm’s website to get the bank details and make a transfer of funds
to the respective account. This process is time consuming and cumbersome for the parents.
Moreover, the organization does not have automated system for ordering and inventory
management which causes wastage of resources.
Scope statement
As opined by ul Hassan, Ahmad and Zuhaira, (2018), project statement is developed to
outline the project deliverables, requirements, constraints and assumptions. The key success
factors are also defined within the project so that it can be followed to attain the desired result.
The current project will consist of developing a new information system which will facilitate in

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online transaction of funds and management of inventory in a better way so that resource
wastage can be reduced.
Project objectives
As stated by Alias et al., (2014), project objectives are the direct and intended outcomes
which are derived based on the scope statement. This will be developed according to the
requirements of the stakeholders. In this current project, the objectives are as follows:
 To investigate the current issues and identify the requirements of the new system
 To communicate and discuss with the team members about the project objectives to
distinguish between their job roles
 To spot the hardware and software required for the new system
 To develop the new system for facilitate the online transaction and inventory
management
 To incorporate the system within the organization model
 Testing of the new developed system for required modifications
 Reshaping and launching of the new system
Requirements
Project requirements are tasks or conditions that will have to be fulfilled in order to
complete the project. The requirements in a project will provide a clear picture of the things that
will have to be done (Haron et al., 2017). These will be used to align the resources along with the
objectives of the project. There are major benefits in effectively defining the requirements of the
project are cost reduction, effective change management, increase in success rate of the project

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and improvement in communication among the stakeholders. The requirements of the current
project are as follows:
 To identify the requirements for the change management initiative
 Developing a system that can auto generate response when payment has been made
 To develop systems that keep records of all the clients
 To develop inventory management system to avoid wastage of resources
Constraints
The restrictions put on the action of the project team are known as project context. There
are mainly six project constraints that they will have to deal with and they are quality, time,
resources, risk, cost and scope (Shiohama et al., 2016). The constraint triangle shows that scope,
time and cost are the three primary factors affecting the quality of the project. The project
constraints are interrelated and impact of one factor will have a significant influence on the other
factors in the project. The constraints in the project are time, resource and budget. The time span
is fixed and cannot be changed so the project will have to manage risk factors and uncertainties
in a better way. The resources are limited due to the budget constraints so over allocation of
resources will have to be avoided. The project team will have to develop an effective
communication plan so that role of every member is well defined. Therefore, the project manager
will have to monitor and control each process on a regular process which will be essential for
maintaining the integrity of the project.