UnINTERRUPTED POWER SUPPLY (UPS) Frame Work

1UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
Uninterrupted Power Supply (UPS) Frame Work
Name of the Student
Name of the University
Author’s note

2UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
Table of Contents
1. Overview of the Organisation......................................................................................................3
2. Identification of a Problem and Suggested Solutions..................................................................4
3. Project Plan and Budget...............................................................................................................5
3.1 The Gantt chart of the Project................................................................................................7
3.2 The Work Breakdown Structure............................................................................................8
4. Current Skills to be tested..........................................................................................................11
Bibliography..................................................................................................................................13
Appendix........................................................................................................................................15

3UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
1. Overview of the Organisation
This report is based on the identification and planning for the procurement of
Uninterrupted Power Supply (UPS) systems. The company is As-Sabuur Nigeria Limited. The
primary objective of the company is to install generators in various houses and other
organisations. The company provides such kind of power back-up services in places which face
power outages. As-Sabuur Nigeria Limited, which is a reputed name in the market was registered
5 years ago in Nigeria. The company provides the installation services of UPS systems within
various houses.
As per the present project criteria, it has been seen that the houses in Nigeria face some
serious problems in relation to power outages. The company has been contracted to provide the
service of installing generator within a particular house. The project plan would be designed by
the project manager of the organisation who would be aware of the latest generator systems and
would thus provide various kind of planning suggestions in relation to the installation phase. The
installation of the generator systems within the house would prove to be highly beneficial as the
company would be able to gain additional financial returns in the future. Greater kind of
financial return would enable the company to pay the labours with their desired wages. In the
current project case, it has been identified that the house would need two units of Prekins
generators in order to provide uninterrupted power supply in case of power outages. The
generators that would be installed within the house would have power capacity of 50 Kva and 20
Kva. The 50 Kva generator would be used all time during the day, while the 20 Kva generator
would be used only during the time of power outage within the house.

4UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
As per the requirement of the project, the project manager would be responsible for
performing initial work of planning the entire idea of the project. The project manager would
plan the entire project structure and would submit it before the owner of the house for their
approval. After a proper project approval from the owner of the house, the project manager
would procure the generators, plan for the installation work and perform test runs after the
installation process. The project manager would also hold responsibility to assign a fixed date for
initiating the work on the project, plan a financial budget for the project and also set an end date
for the project. Hence, after the installation of the project, the project manager would also ensure
that the quality of project is maintained throughout. The early detection of defects would be
identified and thus the project manager should define proper strategies for a mitigation plan.
2. Identification of a Problem and Suggested Solutions
In the present case study, it has been identified that the initiating the installation of
generators would be highly helpful for a particular house in Nigeria. The location of the project
is in Abuja, Nigeria. The concerned place is not covered under the 24 hours electric supply range
and hence faces tremendous problems due to power outages. The people living in the house face
serious issues as they are not able to perform their regular work without a proper power supply.
The owner of the house is Lawal Fudi and he is responsible for contacting As-Sabuur
Nigeria Limited to help them in installing the two units of generator sets in the house. In order to
mitigate the problem, a particular solution is extremely necessary to be implemented within the
house. This kind of viable solution would be able to help the house owner in mitigating the
problems that are presently occurring due to power outages.

5UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
In the present case study, the concerned stakeholders involved within the project are the
house owner, project manager and site project lead. The owner of the house would contact the
generator supplier for arranging the entire project. On the other hand, the project manager who is
the owner of the business would design the entire project schedule. They would design the plan
for the installation work on the generator, prepare a financial plan for the project and then initiate
the project after a formal approval from the house owner. The site project lead would design the
structure within the site and then install the generator within the proper place within the house.
The design for the financial management plan that would be designed by the project manager
would help the owner in understanding the cost breakdown structure for the individual costs that
are incurred within the project. Based on the plan for the investments that would be made during
the installation phase, the future outcomes or benefits could be determined. The project manager
would also ensure that the quality of the generators are retained after the phase of installation has
been completed. Ensuring a proper quality and maintenance of the generators would be helpful
for gaining longer service from the product.
3. Project Plan and Budget
The project plan for the installation work over the project would incur certain processes
that would be essential for the successful execution of the project. The project, which is based on
the installation of two unit of generators would require the help of the project manager who
would be entirely responsible for understanding the proper requirements of the client and would
thus define certain strategies that would be needed for the completion of the project in a
successful manner.
During the work over the project, the project would initiate by performing a negotiation
work with the owner of the house. The signing of the necessary documents by both the parties

6UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
would provide an assurance that the project would initiate. After the documents have been
signed, the procurement of generators and other accessories would begin. The site manager lead
would take a proper measurement of the area under which the generators would be installed.
After the installation phase has been made, test runs would be conducted for ensuring that there
is no such faults within the concerned system. After the phase of installation has been completed,
a proper monitoring and control over the operations of the generator should be made. This would
ensure that the ensured risks could be controlled. After the entire installation phase has been
completed, the closure phase of the project would be made. The payment to contractors and other
staffs would be made during this phase. After accomplishing the project work, feedback would
be gained from the house owner. This would be highly helpful for estimating the success criteria
of the project.

7UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
3.1 The Gantt chart of the Project
(Fig 1: The Gantt chart for the Project)
(Source: Created by author)

8UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
3.2 The Work Breakdown Structure
Uninterrupted Power Supply
(UPS) Frame Work
Start of Project Initiation of Project Design
Negotiation with the client
Signing of document
Procurement of generator
and accessories
Installation of cables
Completion of the Initiation
phase
Planning for the
Installation
Procurement of 2
generators
Planning design for
installation
Test running of generators
Completion of planning
phase
Executing the project
Installation of Generators
Test running of generators
Completion of installation
phase
Monitoring and Controlling
Cost Variance
Schedule Variance
Scope Variance
Completion of phase
Project Closing
Payment to contractors
Payment to staffs
Project records into OPA's
Signing off of project
Lessons learnt in to OPA's
Completion of Project
Closure phase
End Project
(Fig 2: The WBS for the Project)
(Source: Created by author)

9UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
The milestones for the project are:
1. Completion of Initiation Phase of Project
2. Completion of planning phase of project
3. Completion of execution phase of project
4. Completing the monitoring and controlling of installation of generator.
5. Completion of project closure phase.
Initiation of Project Design 19600
Planning for the Installation 4720
Executing the project 7200
Monitoring and Controlling 4800
Project Closing 3200
Total Cost for the project 39520
Total Cost for the project
(Fig 2: The Budget for the Project)
(Source: Created by author)
The budget for the project is aimed at $39,520. The payback for the period is 2 years.
The assumptions that could be included within the installation work of the project are:
1. The house owner would provide grant for the project plan and loan that would be
required for project on procurement of generators.
2. The generators would be able to provide maximum number of required services.

10UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
3. The entire process of procurement and installation of generators would be made easier
by the service provider company.
Year of Project
year 0 year1 year 2 year 3 year 4 year 5 TOTALS
Net economic benefit $0.00 $13,000.00 $13,000.00 $13,000.00 $13,000.00 $13,000.00
Discount Rate 8% 1 0.9259 0.8573 0.7938 0.7350 0.6806
PV Of Benefits $0.00 $12,037.04 $11,145.40 $10,319.82 $9,555.39 $8,847.58
NPV of all BENEFITS $0.00 $12,037.04 $23,182.44 $33,502.26 $43,057.65 $51,905.23 $1,63,684.62
One Time Costs $24,320.00
Recurring Costs (Maintenance Costs) $0.00 $250.00 $250.00 $250.00 $250.00 $250.00
Discount Rate 8% 1.0000 0.9259 0.8573 0.7938 0.7350 0.6806
PV Of Recurring Costs $0.00 $231.48 $214.33 $198.46 $183.76 $170.15
NPV Of All Costs $24,320.00 $24,551.48 $24,765.82 $24,964.27 $25,148.03 $25,318.18 $1,49,067.78
Overall NPV $14,616.84
Overall ROI = (Overall NPV / NPV Of All Costs 0.10
Break-Even Analysis
Yearly NPV Cash Flow $0.00 $11,805.56 $10,931.07 $10,121.36 $9,371.63 $8,677.44
Overall NPV Cash Flow $24,320.00 ($12,514.44) ($1,583.37) $8,537.99 $17,909.62 $26,587.05
Project break-even occurs between years 2 and 3
Use 1st year of positive cash flow to calculate break-even fraction 2.1564 years
(Fig 3: The Payback period for the Project)
(Source: Created by author)
The risks that could approach towards the project during the installation phase of the
project are:
1. The documents made for generator procurement and financial budget plan would not
be made ready within the required time period.
2. There might be some amount of defects that might be detected after the installation of
generators.
Based on the approach risks that are discussed, the plans for mitigating them could be:

11UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
1. The project plan should be designed properly within the proper time. This plan should
be approved by the house owner in order to ensure that there would not be arise in problems
during the procuring of generators.
2. The generators should be properly tested before installing them in the house. A
warranty period should be assured to the client so that the house owner would be able to perform
future maintenance work on the project.
4. Current Skills to be tested
During the process of installation of the generators within the house, the project manager
should have some personal skills that would be required for installing the generator set. The
project manager should have an extensive knowledge of the entire process of installation of the
generators.
The skills that would be required by the project manager in the context of environmental
stimuli are:
1. Strong form of mechanical and electrical aptitude skills.
2. Good form of leadership and communication skills.
3. A sound technical knowledge based on electric power generation, diesel engine,
distribution of power that includes the engine generation sets, assembly, installation, system
integration design, repair, commissioning, operation, paralleling, switchgear and transfer
switches. Another part of the knowledge that would be required is based on fuel systems,
enclosures, exhaust systems and ancillary equipment.

12UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
4. The project manager should be able to interpret different forms of instructions from the
owner of the project. They should also understand specifications that would also include
blueprints.
5. The project manager should also be able to perform the duties with a sense of urgency
that should exceed the expectations of customers.
6. They should also have the ability to work in a dynamic and paced environment. This
would ensure that the project manager would work in various environments. Hence, they should
be able to assess the customer needs and then evaluate the factors that would lead to customer
satisfaction.
7. The skills based on organizational and negotiation skills would also be highly needed
during the project work. This would be helpful for negotiation with the owner of the project in
regards to several issues.
The strengths of the project manager is that they have a good form of technical
knowledge in relation with the installation and testing of the generators. However, certain
weakness are present within the project manager, which might have much kind of negative
impacts towards the project. These weakness are in relation to soft-spoken nature and low
interaction with the client during the time of performing the work of installation. These skills
would be highly required for the performing the work of installation and ensure the best kind of
financial benefits for the business.

13UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
Bibliography
Aladejare, S. A. (2014). Energy, growth and economic development: A case study of the
Nigerian electricity sector. American Journal of Business, Economics and
Management, 2(2), 41-54.
Bukhari, S. S. H., Atiq, S., Lipo, T. A., & Kwon, B. I. (2016). A cost-effective, single-phase line-
interactive UPS system that eliminates inrush current phenomenon for transformer-
coupled loads. Journal of Electrical Engineering & Technology, 11(3), 675-682.
Bukhari, S. S. H., Lipo, T. A., & Kwon, B. I. (2017). An online UPS system that eliminates the
inrush current phenomenon while feeding multiple load transformers. IEEE Transactions
on Industry Applications, 53(2), 1149-1156.
Eberhard, A., Gratwick, K., Morella, E., & Antmann, P. (2016). Independent power projects in
Sub-Saharan Africa: Lessons from five key countries. The World Bank.
Giambastiani, B. M. S., Tinti, F., Mendrinos, D., & Mastrocicco, M. (2014). Energy performance
strategies for the large scale introduction of geothermal energy in residential and
industrial buildings: The GEO. POWER project. Energy Policy, 65, 315-322.
Gironès, V. C., Moret, S., Maréchal, F., & Favrat, D. (2015). Strategic energy planning for large-
scale energy systems: A modelling framework to aid decision-making. Energy, 90, 173-
186.
Larsen, E. R., Osorio, S., & van Ackere, A. (2017). A framework to evaluate security of supply
in the electricity sector. Renewable and Sustainable Energy Reviews, 79, 646-655.

14UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
Liu, L., Li, C., Sun, H., Hu, Y., Xin, J., Zheng, N., & Li, T. (2015). Leveraging heterogeneous
power for improving datacenter efficiency and resiliency. IEEE Computer Architecture
Letters, 14(1), 41-45.
Monyei, C. G., Adewumi, A. O., Obolo, M. O., & Sajou, B. (2018). Nigeria's energy poverty:
Insights and implications for smart policies and framework towards a smart Nigeria
electricity network. Renewable and Sustainable Energy Reviews, 81, 1582-1601.
Oluoti, K., Megwai, G., Pettersson, A., & Richards, T. (2014). Nigerian wood waste: A
dependable and renewable fuel option for power production. World Journal of
Engineering and Technology, 2, 234-248.
Pereira, L. F. A., Flores, J. V., Bonan, G., Coutinho, D. F., & da Silva, J. M. G. (2014). Multiple
resonant controllers for uninterruptible power supplies—A systematic robust control
design approach. IEEE Transactions on Industrial Electronics, 61(3), 1528-1538.
Puka, L., & Szulecki, K. (2014). The politics and economics of cross-border electricity
infrastructure: A framework for analysis. Energy Research & Social Science, 4, 124-134.
Saponara, S., Fanucci, L., Bernardo, F., & Falciani, A. (2016). Predictive diagnosis of high-
power transformer faults by networking vibration measuring nodes with integrated signal
processing. IEEE Transactions on Instrumentation and Measurement, 65(8), 1749-1760.
Tareen, W. U., & Mekhilef, S. (2016). Transformer-less 3P3W SAPF (three-phase three-wire
shunt active power filter) with line-interactive UPS (uninterruptible power supply) and
battery energy storage stage. Energy, 109, 525-536.

15UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
Appendix
PROJECT BACKGROUND
This page to be completed by the Project management team on behalf of the teams
Project Title:
Provide a succinct
title for the project
Uninterrupted Power Supply (UPS) Frame Work
Project Aim:
Overall aim of the
project
To develop a frame work to deliver an uninterrupted power supply to a
residential properties.
In addition to the frame work I will be purchasing and installing a
generator to demonstrate the effectiveness of the frame work
Project
Background:
Brief outline of the
project, consider
including the
problem or practice
gap
I am developing this frame work to provide service to a clients in
Abuja, Nigeria facing some problems based on unstable electricity
supply and frequent blackouts
Project Benefits:
Outline the benefits
of standardised
clinical handover to
the organisation in
terms of time,
money, resources
This Project will result in the following outcomes:
 Provide a plan for the setup of the procurement process of
generators, installation and after sales service maintenance
 Provide a budget plan for the entire project
 The project Gantt chart and its subsequent analysis have been
described properly
Project Objectives:
NOTE: use SMART
objectives Specific Measurable Achievable Relevant Timely
The overarching project objectives are:
 To provide power backup service to the house during power
outrage
 The needed areas of improvement have been covered and thus
the best possible outcomes would be reflected
 The installation of the generators would help in achieving the
set objectives of providing power backup to the house.
 The ideas of the project would be relevant to the project
background and definition of scope of the project
 The project would help in the timely delivery of needed service

16UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
of gaining power backup in the house.
PROJECT SCOPE
Insert organisation name here
The following section of the project planning document is specific to each team.
Organisational
Context
Why is the project
important for your
organisation or
health service? The
objective may mirror
the overall aim of the
project from page 1-
the intention is to
localise the objective
to be relevant for
participants and
project team.
Short brief statements with outcomes that creates the common goal
The company (As-Sabuur Nig Ltd) installs generator, which provides
power backup during power outrage. The installation of generator for
the target house is beneficial as it generates a huge financial return
for the company which in return enables project team members to be
paid wages. Furthermore, if the project is successful it builds a client
strong referrals system which is beneficial to the company. More so,
the generator installed to the house would be able to suffice to the
needs of the house owner when there is power outrage
This project will include: This project will not include:
E.g. which wards, clinical units or
departments will be included in
implementation or will it be an all of
organisation approach? Think about
piloting the improved handover
process in one ward or unit before
spreading to other areas
The project would include the basic
processes of implementation of
generators. It would also include the
deliverables, criteria of success of
project, resources, milestones and
proper schedule of the
implementation of the generators.
What is out of scope – consider activities that may be
peripheral to the project, possibly nice to do but not
core to the project aims
This project does not include proper budget
breakdown of procurement of the generators. The
breakdown of the budget would be helpful in
understanding the ways in which the equipment would
be procured. Based on the cost breakdown and the
recent investments, the future profit or loss estimation
would be well understood.
Project
Deliverables:
What you will deliver
at the end of the
NOTE: these are the products you will have at the end of the project,
e.g. a policy, education program, risk assessment & management
pathway, improved awareness levels etc.
UPS Frame Work

17UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
project. Installation of Generators
Success Criteria:
How you will
measure the success
of the project?
NOTE: the success criteria must be specific and measurable. e.g.
audit data, education session attendance, policy uptake.
The success criteria of the project are: Deliver the project on time, on
budget and on scope
Resources:
What are the
resources required to
undertake the project?
NOTE: important to be fair and reasonable.
Consider: people, space to meet and access to a computer & internet,
etc.
The resources required to undertake the project are:
Logistics
Labourer
Linkages:
Are there
opportunities for this
project to gain
leverage from or
provide support to
other safety and
quality project
already underway in
your organisation?
NOTE: What the potential opportunities for this project to link with
existing organisational activity? e.g. QI, KPIs, accreditation,
education, research.
The frame work will provide an avenue for new line of services by the
organisation
RISK PLAN
Consider the risks early?
Assumptions Constraints
Project assumptions are
circumstances and events that need
to occur for the project to be
successful but are outside the total
control of the project team. They are
listed as assumptions if there is a
HIGH probability that they will in
fact happen.
Project Constraints are aspects about the project that
cannot be changed and are limiting in nature.
Constraints generally surround four major areas:
Scope: Change legislation relevant to the project
Cost: Project time dependent on limited resources
Schedule: Evaluation beyond 2 year commitment
Quality: Dependent on availability of resources and

18UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
What are the actions required to
mitigate the risk based on
assumptions
The assumptions from the project is:
a. The house owner would provide
grant for the loan based on
procurement.
b. The equipment would provide the
best service as per the given
criteria’s.
c. The process of procurement and
installation would be made easier by
the service provider company.
skills
What are the actions required to mitigate the risk
based on assumptions?
The actions required during mitigating the risks based
within assumptions are:
a. The Project Manager should be produced with the
proper documents so that they would be able to
understand the needs of the owner.
b. The equipment should be properly checked before
the procuring stage is processed. This would help in
early detection of any kind of defects and thus solve
any such raised issue.
c. The service provider company should sign a deal
based on properly installing the generator and taking
care of monthly service check-up of the equipment.
Work Breakdown:
The work breakdown will be
developed from the implementation
action plan
The work breakdown structure of the entire
procurement plan would be done as per the schedule
prescribed within the Gantt chart. This WBS would
define each of the steps that would occur within the
project. The WBS would also list the primary tasks and
the sub-tasks within the diagram.
Time Frame & Milestones:
Insert key dates and milestones from
action plan.
You should allow at least 8 weeks to implement a
handover improvement project.
Milestone Target Date
Project planning and Initiation
Phase
28/3/2019
Procurement Phase 18/4/2019
Installation Phase 25/4/2019
Closing Phase 01/5/2019
COMMUNICATION PLAN
Who is important to make this project successful?
Stakeholders Who What are their information
needs
How & when will we
provide them
information about the
pain management

19UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
initiative
e.g. Clinical staff,
Organisational
management,
funders, consumers,
etc
Project team
Suppliers
Clients (Customers)
Logistics
Labourers
Local Government
Council
e.g. Dr’s,
nurses,
allied health
Project
Manager
Generator
suppliers
(JMG)
Accessories
suppliers
Customers
e.g. data related to current
practice, the best available
evidence, resources
Information of the needs of
the house owner, relevant
documents for verification,
service guarantee assurance
document
e.g. newsletter, staff
meeting, executive
briefings
Meeting between the
house owner and
project manager prior
to the installation of
equipment
OTHER PLANS (if required)
 Where appropriate, include other plans that are relevant to your project e.g. quality
management, stakeholder management plans.
The plans that would be required for the project are: Quality management plan for quality
maintenance of the equipment, stakeholder management for providing details of
responsibilities to be done by them. The financial management plan would also be needed to
understand the breakdown of cost structures that would be incurred within the project and
also provide a brief idea about the future results from the current investment. A schedule
management plan would be required for the management of the scheduling of tasks based on
procuring of the generator and the installation.
PROJECT TEAM ROLES
Are the team members clear about their roles?
Executive Sponsor:
 Nominate the Executive Sponsor – Technical service provider
 Role of the Executive Sponsor – The technical service provider
would be responsible for designing a plan for installation of
the generator. They would select a proper place to put the
equipment.
Project Key
Contacts:
List the contact
details for key people
working on or
involved with this
Site Project Lead.
Name: kemi
Email: [e-mail]
Phone: [phone]
House Owner

20UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
project Name: Lawal fudi Nig Ltd
Email: [e-mail]
Phone: [phone]
Project Manager
Name: Rauf
Email: [e-mail]
Phone: [phone]
Review Process:
Insert details of
meeting schedules
and review processes
After the preparation of a technical plan, the plan would be produced
before the house owner. Each of the schedules based on the process of
installation would be explained in details to the house owner. The
schedules of meeting would be explained to the house owner who
would finance the activities of the project.
After the installation of the generator within the house, review would
be collected from each of the stakeholders involved. A review should
also be collected from the house owner who would be making use of
the generator within the house.
Start Date: 28/02/2019 Completion Date: 25/04/2019
Executive Sponsor
I have read and
reviewed this
project plan and
agree to support the
implementation
project.
Name:
Lawalfudi
Nig Ltd
Signature & Date: Lawal Fudi 28/02/2019

21UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
High level timeline
Provide a high-level overview of the project timeline. A high-level Gantt Chart should be used wherever possible. See Appendix 1 as
an example.
Project Name: Uninterruptible Power Supply
(UPS) Frame Work
Project Manager: Rauf Date Prepared: 28/02/2019
Appendix 1: Gantt Chart template
Phase, activity, task Person
Response.
Work
effort (in
days)
Timeline (in weeks)
Description 1 2 3 4 5 6 7 8 9 10 11 12 13
Start of the Project 0
Project Planning and Initiation
Initial plan development Project
Manager
10
Preparing a financial plan Project
Manager
9
Approval of plan House owner 2
Completion of the phase 0
Procurement of Equipment
Contacting the service provider House owner 2
Setting of a technical plan Project
Manager
11

22UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK
Purchasing the generator and bringing
equipment to home
House owner 2
Checking the necessary equipment and pre-
installation check
Project
Manager
4
Completion of the phase 0
Installation of Generator
Installation of generator Project
Manager
5
Completion of the Installation Phase 0
Project Closure
Gaining feedbacks from house owner Project
Manager
1
Signing off on Procurement Project
Manager
2
Making final payments House owner 1
Completion of Project Closure Phase 0
End of Project
Original planned end date will be met +/- (n) task now (n) weeks ahead or behind schedule C=task completed
this week

23UNINTERRUPTED POWER SUPPLY (UPS) FRAME WORK